HomeMy WebLinkAbout2016.02.01 CC PacketAGENDA
HUGO CITY COUNCIL
MONDAY, FEBRUARY 1, 2016 - 7:00 PM
HUGO CITY HALL
A. CALL TO ORDER
B. ROLL CALL
C. PLEDGE OF ALLEGIANCE
D. APPROVAL OF MINUTES
1. January 4, 2016 City Council Meeting
2. January 23, 2016 Warm Hearts for Charity Event
3. January 25, 2016 180th St./Foxhill Ave. Neighborhood Meeting
E. APPROVAL OF AGENDA
F. APPOINTMENTS/PRESENTATIONS
1. Northeast Youth & Family Services - Jerry Hromatka, President & CEO
2. Introduction of New Washington County Deputy Scott Zitzloff
3.
G. CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council
and will be enacted by one motion and a roll call vote. If a member of the City Council
wishes to discuss an item, that item will be removed from the Consent Agenda and will be
considered separately.
1. Approval of Claims
2. Approve 2016 Spring and Fall Cleanup Dates for April 30 and October 8, 2016
3. Approve March 7, 2016 for Public Hearing on the Storm Water Pollution Prevention
Program (SWPPP)
4. Approve Resolution Calling for the Public Hearing on Proposed 147th St./Oneka
Lake Blvd N. for March 7, 2016
5. Approve Solar Energy Summary Ordinance for Publication
6. Approve Advertisement of Bids for the 2016 Dust Control Project
7. Approve Advertisement of Bids for the 2016 Seal Coating Project
8. Approve Advertisement for Public Works Seasonal Employees
9. Approve Resolution on Statutory Tort Liability Limits
10. Approve Appointment of Lynn Patzner as the Planning Commission Representative
on the Board of Zoning Appeals and Adjustments
11. Approve Hiring of Sarah Hodges as Audio/Visual Technician
12. Approve Resolution on Withrow School Closing
13. Authorize the Advertisement for sale of 2003 Chevrolet 1500 Engineering Dept.
Pickup
14. Authorize the Advertisement for sale of 2000 Chevrolet 2500 Fire Dept. Pickup
15.
H. UNFINISHED BUSINESS
1. Update on 180th Street/Foxhill Avenue Neighborhood Meeting held January 25, 2016
2. Update on 125th Speed Study
3. Update on Parks and Recreational Programs
4.
I. NEW BUSINESS
1. Discussion on Concept Plan for LaValle Fields, LLC Apartment Project
2. Discussion on Automatic Mutual Aid Agreements
J. VISITOR PRESENTATIONS
1.
K. COUNCIL PRESENTATIONS
1. Update on Yellow Ribbon Network
2.
L. ADMINISTRATIVE PRESENTATIONS
1. Cancel Second Meeting in February Due to President's Day Holiday
2. Goal Setting Workshop on Monday, February 8, 2016
3. 2016 State of the Region Event on Thursday, February 11, 2016
4. Town Hall Meeting on Wednesday, February 17, 2016
5. NE Metro Water Summit Thursday, February 18, 2016
6. Hugo Fire Department Annual Banquet on Saturday, February 20, 2016
7. HBA Business Breakfast/Mayor State of the City Address on Wednesday, February 24,
2016
8. Governor Dayton's Water Summit on Saturday, February 27, 2016
9. Washington County League of Local Governments Meeting on Monday, February 29, 2016
10.
M. ADJOURNMENT
BACKGROUND MEMO FOR HUGO CITY COUNCIL MEETING ON FEBRUARY 1, 2016
DA January 4, 2016 City Council Meeting
D.2 January 23, 2016 Warm Hearts for Charity Event
D.3 January 25, 2016 18011 St./Foxhill Ave. Neighborhood Meeting
Staff recommend Council approve the above minutes as presented.
F.1 Northeast Youth & Family Services - Jerry Hromatka, President & CEO
The Northeast Youth & Family Services (NYFS) is in partnership with 13 communities in the
northeast metropolitan area and work to improve the lives of over 4,000 youth, families and
adults each year. For several years, the City of Hugo has provided $6,000 in financial support
to provide services to Hugo residents. NYFS President & CEO Jerry Hromatka will present the
NYFS annual report to the Council.
F.2 Introduction of New Washington County Deputy Scott Zitzloff
As of the beginning of 2016, there are three new deputies patrolling in Hugo: Deputy Scott Zitzloff
will be in attendance at the meeting, and Sergeant Wayne Johnson will introduce him to the
Council.
G.1 Approval of Claims
Staff recommends Council approve the Claims Roster as presented.
G.2 Approve 2016 Spring and Fall Cleanup Dates for April 30 and October 8, 2016
Public Works Director Scott Anderson has worked with Washington County to secure Saturday,
April 30 and October 8 for the spring and fall cleanup dates. As in the past, the event will take
place at the Public Works Building from 8 a.m. to noon. Staff recommends Council approve
April 30 and October 8 as the spring and fall Citywide Cleanup Dates for 2016.
G.3 Approve March 7, 2016 for Public Hearing on the Storm Water Pollution Prevention
Program (SWPPP)
As part of the requirements for the City's Municipal Storm Water Permit, the City is required to
hold a public informational meeting to receive public comment on the City's SWPPP. Public
notice needs to be published in the official City newspaper, and staff will post it on the City's
website. Staff recommends Council schedule the SWPPP public hearing to be held on March 7,
2016.
GA Approve Resolution Calling for the Public Hearing on Proposed 147th St./Oneka Lake
Blvd N. for March 7, 2016
At its December 21, 2015 meeting, Council directed the City Engineer to prepare a feasibility
report on a potential improvement project of 147th Street/Oneka Lake Boulevard. The report
provides information on whether the proposed improvement is necessary, cost-effective, and
feasible. Staff recommends Council approve the resolution calling for a public hearing on the
project and scheduling a public hearing to allow the property owners affect by the project to be
heard.
G.5 Approve Solar Energy Summary Ordinance for Publication
At its January 4, 2016 meeting, Council approved an ordinance relating to and regulating
accessory solar energy systems and solar farms. For lengthy ordinances, State Statute § 412.191
allows for the publication of a summary ordinance the clearly inform the public of the intent
and effect of an approved ordinance for publication. Staff recommend Council approve the
solar energy summary ordinance for publication.
G.6 Approve Advertisement of Bids for the 2016 Dust Control Proiect
Staff is requesting authorization from the City Council to advertise for bids for the City's 2016
gravel road dust control project. The City of Hugo currently applies dust control to
approximately 28 miles of gravel roads located within its municipal boundaries. Following
City Council approval, staff will advertise and solicit bids through our City newspaper and will
hold a bid opening on March 30, 2016. This will be followed by the Council considering bids
in April. The dust control/stabilization would be applied in two separate applications, once in
mid-May and again in early to mid-August. Staff recommends approval of authorization to
advertise for bids for the City's 2016 gravel road dust control project
G.7 Approve Advertisement of Bids for the 2016 Seal Coating Proiect
Each year, the City of Hugo seal coats a portion of its bituminous roads. Staff seeks
authorization from the City Council to advertise and solicit bids through our City
newspaper and will hold the bid opening on March 30, 2016. Work would take place
during the months of July and August. City staff recommends Council authorize
advertisement of bid for the 2016 seal coating project
G.8 Approve Advertisement for Public Works Seasonal Employees
Staff is requesting authorization to advertise and hire a total of five (5) seasonal employees for
the public works department. In the 2016 General Fund Budget, Council approved the five
seasonal positions. Seasonal Public Works Employees assist with mowing, garbage/litter
removal, park maintenance, boulevard and general Public Works maintenance. A starting hourly
wage of $12.00/hour was approved in the 2016 General Fund Budget for these positions. These
positions will not exceed 40 hours per week. Staff recommends Council approve the
advertisement for Public Works Seasonal Employees.
G.9 Approve Resolution on Statutory Tort Liability Limits
In the late 1990's, the League of Minnesota Insurance Trust required each city that obtained
liability coverage from them to decide whether or not to waive the statutory tort liability limits
to the extent of the coverage purchased. At that time, the City Council opted not to waive the
statutory limits. LMCIT is requiring each member city to reaffirm their position regarding these
limits. Currently these limits are $ 500,000 per claimant and $ 1, 500,000 per occurrence. Staff
recommends Council approve the resolution on statutory tort liability limits.
G.10 Approve Appointment of Lynn Patzner as the Planning Commission Representative
on the Board of Zoning Appeals and Adiustments
The Board of Zoning Appeals and Adjustments consists of one Planning Commission Member,
one City Council Member, and one other resident of the City appointed annually by the Council.
Tom Weidt serves as the Council representative, Christian Boland as the resident, with the
Planning Commission member position vacant since the Council accepted the resignation of
Rick Gwynn at their meeting on July 20, 2015. At the Planning Commission meeting on January
14, 2016, the Commission selected Lynn Patzner to serve on the Board. Staff recommends
Council approve appointment of Lynn Patzner as the Planning Commission representative for
the year 2016.
G.11 Approve Hiring of Sarah Hodges as AudioNisual Technician
Sarah Hodges has submitted her application for employment for the part time position as an
audio/video technician to film and record City Council and Planning Commission meetings as
needed. Staff recommends Council approve the hiring of Sarah Hodges at the rate of $12/hour
beginning on February 1, 2016.
G.12 Approve Resolution on Withrow School Closing
At the January 4, 2016 meeting, Stillwater School District Superintendent Denise Pontrelli
presented to Council her proposal to close three of the District's elementary schools: Oak Park
Heights, Marine on St. Croix, and Withrow Elementary in Hugo. Council generally
acknowledged they didn't have a clear understanding of the rationale for the decision and
questioned whether all possibilities have been considered. Staff was directed to draft a
resolution, not providing a formal recommendation, but on the process, value, and impact this
decision may have on the community. Staff recommends Council approve the resolution on
Withrow School closing.
G.13 Authorize the Advertisement for sale of 2003 Chevrolet 1500 Engineering Dept. Pickup
Staff is seeking approval to advertise the sale of the existing 2003 Chevrolet 1500 pickup truck
(#109-03) that was previously used by the Engineering Department. This truck would be
advertised and sealed bids solicited. Once bids are opened, staff will make a recommendation
for council consideration at a future City Council meeting. Staff recommends that the City
Council authorize the advertisement for sealed bids for the 2003 Chevrolet 1500.
G.14 Authorize the Advertisement for sale of 2000 Chevrolet 2500 Fire Dept. Pickup
In 2015, the City Council authorized the transfer of an existing Public Works Department pickup
truck to the Fire Department to replace a 15 year old pickup truck being used by the Department
as a fire utility vehicle. Staff is seeking approval to advertise the sale of the existing 2000
Chevrolet 2500 Fire Department pickup through a sealed bid process. Once bids are opened,
staff will make a recommendation for council consideration at a future City Council meeting.
Staff recommends that the City Council authorize the advertisement for sealed bids for the 2000
Chevrolet 2500.
H.1 Update on 180th Street/Foxhill Avenue Neighborhood Meeting held January 25, 2016
At the December 7, 2015 meeting, Council adopted a resolution respectfully declining the
petition for improvements to the 180th Street/Foxhill Avenue and directing staff to schedule a
neighborhood meeting to solicit input from the property owners about potential repairs and/or
improvements. The meeting was held on Monday, January 25, 2016 at 7 p.m. at Hugo City Hall
where there was discussion on a potential paving project, assessments, and other options. Staff
will provide an update on the meeting.
H.2 Update on 125th Speed Study
At its September 21, 2015 meeting, Council approved a resolution authorizing MnDOT to
complete a speed study between Goodview Avenue and CSAH 7 in response to a resident
complaint on speeding on the road. Staff will provide an update to Council on this study.
H.3 Update on Parks and Recreational Programs
Parks Planner Shayla Denaway will provide an update on the winter and spring recreational
programs for 2016.
I.1 Discussion on Concept Plan for LaValle Fields, LLC Apartment Project
At its meeting on January 14, 2016, the Planning Commission reviewed and provided comments
on a concept plan submittal for apartments on a parcel north of Keystone at LaValle Fields and
west of Lions Park. The applicant wishes to receive feedback from the City Council on this
concept plan in regards to the general layout of the concept plan, development phasing, building
orientation and placement, massing of the buildings compared to the originally approved PUD,
architecture and building materials, trail connections, common outdoor spaces, and amenities.
I.2 Discussion on Automatic Mutual Aid Agreements
The Hugo Fire Department has been approached by the Lino Lakes Fire Department and the
Centennial Fire Department to participate in Automatic Aid agreements. Not to be confused
with the many Mutual Aid agreements Hugo Fire Department participates in, automatic aid
would happen automatically when a certain type of call was made to dispatch. For example, a
structure fire with confirmed flames seen. All of the fire departments participating in the
automatic aid agreement would be notified at the same time from dispatch and all would respond
immediately, rather than Hugo having to take the time to request additional assistance for such
instances. City Staff wishes to inform Council of these proposed agreements and get Council
feedback.
K.1 Update on Yellow Ribbon Network
Council Member Chuck Haas and Phil Klein will report to Council on the Yellow Ribbon Network
activities held recently.
L.1 Cancel Second Meeting in February Due to President's Day Holiday
Annually, the President's Day Holiday falls on the same day as the second Council meeting in
February and would need to be rescheduled. Staff does not anticipate any items for the agenda
and recommends Council cancel their meeting of February 15, 2016.
L.2 Goal Setting Workshop on Monday, February 8, 2016
The Council has scheduled the annual Goal Setting Workshop for Monday, February 8, 2016 at 7
p.m. Staff has received the goals from the various commissions and will present them to the
Council as well as other items for discussion.
L.3 2016 State of the Region Event on Thursday, February 11, 2016
The Council has been asked to join Metropolitan Council Chair Adam Duininck for the 2016
State of the Region event February 11, 2016 beginning at 10:30 a.m. The event will be held at
the Ames Center, 12600 Nicollet Avenue, in Burnsville, MN. Staff recommends Council discuss
scheduling this as a meeting.
LA Town Hall Meeting on Wednesday, February 17, 2016
Representative Linda Runbeck has scheduled a Town Hall meeting on Wednesday, February 17,
2016 from 4:30 — 6 p.m. in the Oneka Room. Staff recommends Council discuss scheduling this
as a meeting.
L.5 NE Metro Water Summit Thursday, February 18, 2016
The Northeast Metro Water Summit will be held on Thursday, February 18, 2016 at 7 p.m. at
Hugo City Hall. This has been scheduled as a Council meeting.
L.6 Hugo Fire Department Annual Banquet on Saturday, February 20, 2016
The Hugo Fire Department has invited the Council to attend their annual banquet to be held on
Saturday, February 20th, 2016 at the Tria restaurant in North Oaks. Social Hour will be from 5-6
p.m. with dinner at 6 p.m. Staff recommends Council discuss scheduling this as a meeting.
L.7 HBA Business Breakfast/Mayor State of the City Address on Wednesday, February
24, 2016
The Hugo Area Business Association will hold a Business Networking Breakfast at the Blue
Heron Grill on Wednesday, February 24, 2016 from 7:30-9:00 a.m. Mayor Weidt will deliver
the State of the City Address. Staff recommends Council discuss scheduling this as a meeting.
L.8 Governor Dayton's Water Summit on Saturday, February 27, 2016
Governor Dayton will hold a Water Summit on Saturday, February 27, 2016 from 9 am-3pm at
the Intercontinental Hotel in St. Paul. Interested City officials and staff are encouraged to attend
this discussion to strategize way to ensure safe drinking water every in Minnesota, now and in
the future. Staff recommends Council discuss scheduling this as a meeting.
L.9 Washington County League of Local Governments Meeting on Monday, February 29,
2016
The Washington County Board of Commissioners will be sponsoring the Washington County
League of Local Governments meeting on February 29, 2016 to be held at the Prom Center in
Oakdale from 5-7:30 p.m. Staff recommends Council discuss scheduling this as a meeting.
M. Adjournment
MINUTES FOR THE HUGO CITY COUNCIL MEETING ON MONDAY, JAUNARY 4, 2016
Call to Order
Mayor Weidt called the meeting to order at 7:00 p.m.
PRESENT: Haas (via Skype), Klein, Miron, Petryk, Weidt
ABSENT: None
ALSO PRESENT: City Administrator Bryan Bear, City Engineer Jay Kennedy, Community
Development Assistant Rachel Leitz, Administrative Intern Taylor Richter, and City Clerk
Michele Lindau
Approval of Minutes for the December 21, 2015 City Council Meeting
Klein made motion, Miron seconded, to approve the minutes for the December 21, 2105 City
Council meeting as presented.
All Ayes. Motion carried.
Approval of the Agenda
Weidt made motion, Petryk seconded, to approve the agenda as amended by adding Carter
Johnson from the Citizen and Mary Santi from the League of Women Voters.
All Ayes. Motion carried.
Discussion on Withrow School - Stillwater School District Superintendent Denise Pontrelli
City Administrator Bryan Bear explained that the City had recently learned of the Stillwater
School District's decision to close three of the elementary schools in the district: Oak Park
Heights, Marine on St. Croix, and Withrow Elementary. School Superintendent Denise Pontrelli
was invited to the meeting to share information to the Council.
Superintendent Pontrelli explained the B.O.L.D (Building Opportunities for Learning and
Discovery) plan, and provided the time line for how they got to where they are. Pontrelli outlined
the several studies and components that went into the decision to close the school, concluding
that smaller schools were more expensive to run.
Bob McDowell, Executive Director of Learning and Innovation, explained the financing budget
for the school district and their attempt to find something sustainable into the future. He referred
to the Metropolitan Council's study, which showed a decline in school aged children during the
next 15 years.
Miron stated he had attended the recent meeting at Withrow School and felt it was respectful and
positive. He understood the community's interest in keeping the school open and the importance
of maintaining a good working relationship with the district.
Hugo City Council Meeting Minutes for January 4, 2016
Page 2 of 9
Petryk asked about the future of the building, and Pontrelli explained that the fate of Withrow
Elementary has not been determined, but the District will likely not need it. Petryk said she felt
there would be more growth in the area than what was being projected. Bear added that they
were likely correct in their demographic analysis since that area of Hugo was outside the MUSA.
Petryk asked about the transition of sixth graders into middle school and ninth graders into high
school. Pontrelli and McDowell explained that the community wanted students to have access to
higher programing.
Haas stated that the vitality of the schools is essential to communities, and he talked about how
the City had supported Oneka Elementary School and Hugo Elementary School. Haas said the
decision to close schools isn't clearly understood, and mores ` lic i t was necessary.
Weidt said he understood the tough spot the district was in to make the schools viable and
financially feasible. His concern was that it has all had been done quickly, and the process
should be slowed down to ensure the right decision is made.
Pontrelli talked about the learning session that was held and how they have made communities
aware of the process. They are happy to listen to alternatives in looking at the capacity district -
wide. There will be a presentation on January 7 to share more information with the community
and public forums on January 26, 27, 28 at 5 p.m.
Weidt talked about how the decision affects the communities, and all options needed to be
considered. He thanked them for attending and encouraged them to slow down the process.
Bear recommended to Council that staff draft a resolution, not providing a formal
recommendation, but on the process, value and impact on the community. Council agreed and
asked it be available for them at the next meeting.
Carter Johnson
Carter Johnson, Publisher of Press Publications and The Citizen, provided a brief update of their
last year and their mission to be the best source of information. He reminded everyone that the
paper is available for anyone who wants to read it. He talked about the new layout and the great
response they have had. He thanked the City, readers, advertisers, and supporters and stated that
their distribution was up 3.5 percent, reaching over 8,000 people.
League of Women Voters — Mary Santi
Mary Santi explained that the White Bear League of Women Voters covers 30 cities from Arden
Hills to the St. Croix River. She said most know them by their community forums, but they also
work between elections to study issues and come to positions they lobby on. They are in their
second year studying the open meetings laws and are visiting cities doing informal audits. The
League will have their report ready at the end of this spring.
Hugo City Council Meeting Minutes for January 4, 2016
Page 3 of 9
Approval of the Consent Agenda
Miron made motion, Klein seconded, to approve the following Consent Agenda:
1. Approval of Claims
2. Approve Appointment of Becky Petryk as Acting Mayor
3. Approve Appointment of WSB and Associates as City Engineer
4. Approve Appointment of Landform as City Planner
5. Approve Appointment of Johnson & Turner as City Attorney
6. Approve Appointment of Springsted, Inc. as Financial Advisor
7. Approve Appointment of Fire Chief Kevin Colvard Emergency Management Director
8. Approve Appointment of US Bank as Depository for City Funds
9. Approve Appointment of The Citizen as Official Newspaper
10. Approve Appointments to Hugo Firefighter Relief Association
11. Approve Appointment of Bronwen as Chair of the Planning Commission and Scott Arcand as
Vice Chair of the Planning Commission
12. Approve Appointment of Tom Windisch as Chair of the Parks, Recreation, and Open Space
Commission
13. Approve Appointment of Cynthia Schoonover as Chair of the Historical Commission
14. Approve Appointment of Tom Weidt and Phil Klein as Council Representatives on the EDA
15. Approve Appointment of Tom Weidt as the City Council Representative on the Board of
Zoning Appeals and Adjustments
16. Approve Appointment of Tom Weidt as Chair of the Board of Zoning Adjustments
17. Approve Lawful Gambling Exempt Permit for Pheasants Forever at Sal's Angus Grill on
February 22, 2016
18. Approve Ordinance Review Committee to Work on Revision to Parking Ordinance
19. Approve Reduction in the Letter of Credit for DR Horton Clear Water Cove Phase 1
Development
20. Approve Animal Control Service Contracts with Companion Animal Control for 2016
21. Approve Replacement of 2006 Elgin Crosswinds Sweeper
22. Approve Renewal of Tobacco License for Ebacco, LLC, 14849 Forest Boulevard North
All Ayes. Motion carried.
Approval of Claims
Adoption of the Consent Agenda approved the Claims Roster as presented.
Hugo City Council Meeting Minutes for January 4, 2016
Page 4 of 9
Approve Appointment of Becky Petryk as Acting Mayor
Each year, the Council appoints a member of the Council for the position of Acting Mayor.
Adoption of the Consent Agenda approved the appointment of Council Member Becky Petryk as
Acting Mayor for the year 2016.
Approve Appointment of WSB and Associates as City Engineer
WSB Engineers have been the City Engineer for the past 12 years. Jay Kennedy has handled the
day-to-day civil engineering duties, and Pete Willenbring continues as the water resource
engineer. WSB and Associates had requested to co ue to provide this service to the City at a
revised rate schedule. Adoption of the Consent_ approved the appointment of WSB
Engineers and Jay Kennedy as the City Engineer 2016.
Approve Appointment of Landform as City Planner
Kendra Lindahl from Landform has worked over the past 13 years as the City Planner. Landform
had requested to continue to provide this service to the City at a revised rate. Adoption of the
Consent Agenda approved the appointment of Kendra Lindahl as the City Planner/Planning
Consultant for the year 2016.
Approve Appointment of Johnson & Turner as City Attorney
City Attorney Dave Snyder has served the City with the law firm of Turner & Johnson for the
three years. Turner & Johnson had requested to continue to provide this service to the City at the
same rate as in the past. Adoption of the Consent Agenda approved the appointment of David K.
Snyder and the Turner & Johnson Law Firm as the City Attorney for the year 2016.
Approve Appointment of Springsted, Inc. as Financial Advisor
Financial advisors Paul Steinman, Mikaela Huot, and Nick Dragisich and the other members of
the Springsted, Inc. team have served the City very well over the years on a wide variety of
projects. Adoption of the Consent Agenda approved Paul Steinman, Mikaela Huot, and Nick
Dragisich, from Springsted, Inc., as the City's financial advisors for the year 2016.
Approve Appointment of Fire Chief Kevin Colvard Emergency Management Director
Each year, Council appoints a member of the City staff to serve in the role of Emergency
Management Director. For the past decade, the Fire Chief has served in this position. Adoption
of the Consent Agenda approved the appointment of the Fire Chief Kevin Colvard as the City's
Emergency Management Director for 2016.
Approve Appointment of US Bank as Depository for City Funds
Each year, Council selects a depository/bank for the deposit of City funds. For many years,
Council has selected the local Hugo branch of US Bank. Adoption of the Consent Agenda
approved the approval of US Bank -Hugo as the official depository for City funds for 2016.
Hugo City Council Meeting Minutes for January 4, 2016
Page 5 of 9
Approve Appointment of The Citizen as Official Newspaper
Each year, Council selects a newspaper as the official publication for all public notices and
publishing of ordinances. For the past eight years, the City Council appointed The Citizen as the
City's new official newspaper, and The Citizen would like to continue to provide this service at a
slightly increased rate due to increased insurance costs. Adoption of the Consent Agenda
approved The Citizen as the City's official newspaper for 2016.
Approve Appointments to Hugo Firefighter Relief Association
Minnesota State Statute requires the official appointment of the ex -officio members of the Hugo
Fire Department Relief Association Board. Council must appoint two elected or appointed
members. Adoption of the Consent Agenda approved the appointment of Mayor Tom Weidt with
Councilmember Chuck Haas as his designee in his absence, and Finance Director Ron Otkin as ex -
officio members of the Hugo Fire Department Relief Association Board.
Approve Appointment of Bronwen Kleissler as Chair of the Planning Commission and
Scott Arcand as Vice Chair of the Planning Commission
Bronwen Kleissler has served on the Planning Commission since January, 1999 and was recently
appointed Chair in August, 2015 after the resignation of Rick Gwynn. Scott Arcand began his
service on the Commission in September, 2009. Adoption of the Consent Agenda approved the
reappointment of Bronwen Kleissler as Chair of the Planning Commission and Scott Arcand as
Vice Chair for 2016.
Approve Appointment of Tom Windisch as Chair of the Parks, Recreation, and Open
Space Commission
Tom Windisch has served on the Parks Commission since February, 2010 and as Chair of the
Parks Commission since May, 2014. Adoption of the Consent Agenda approved reappointment
of Commissioner Tom Windisch as Chair of the Parks, Recreation, and Open Space Commission
for 2016.
Approve Appointment of Cynthia Schoonover as Chair of the Historical Commission
Annually, the City Council appoints a member of the Historical Commission to serve as the
Chair of the Commission. Cynthia Schoonover was a founding member of the Commission since
December, 2002 and took over as chair upon the resignation of Kitty Cheesbrow in July, 2015.
Adoption of the Consent Agenda approved reappointment of Cynthia Schoonover as the Chair of
the Historical Commission for 2016.
Approve Appointment of Tom Weidt and Phil Klein as Council Representatives on the
EDA
Annually, Council appoints two representatives from the Hugo City Council to serve on the
Economic Development Authority (EDA). Adoption of the Consent Agenda approved
reappointment of Mayor Weidt and Council Member Klein to continue to serve as the Council
representatives on the EDA for 2016.
Hugo City Council Meeting Minutes for January 4, 2016
Page 6 of 9
Approve Appointment of Tom Weidt as the City Council Representative on the Board of
Zoning Appeals and Adiustments
Annually, the Hugo City Council appoints a member of the Planning Commission, City Council,
and a resident to serve on the Board of Zoning Appeals and Adjustments. Tom Weidt has agreed
to serve another year on the Board as the City Council Representative. Adoption of the Consent
Agenda approved reappointment of Tom Weidt to serve on the Board of Zoning Appeals and
Adjustments for 2016.
Approve Appointment of Tom Weidt as Chair of the Board of Zoning Adiustments
Annually, Council approves the appointment of Chair of the Board of Zoning Appeals and
Adjustments. Adoption of the Consent Agenda approved reappointment of Board Member Tom
Weidt as Chair of the Board of Zoning Appeals and Adjustments.
Approve Lawful Gambling Exempt Permit for Pheasants Forever at Sal's Angus Grill on
February 22, 2016
Pheasants Forever, Washington County Chapter 0671, has applied for a Lawful Gambling
Exempt Permit to conduct raffles at their fundraiser on February 22, 2016 to be held at Sal's
Angus Grill. Adoption of the Consent Agenda approved the Lawful Gambling Exempt Permit
for Pheasants Forever.
Approve Ordinance Review Committee to Work on Revision to Parking Ordinance
The Ordinance Review Committee (ORC) had reviewed several ordinance text amendments
since 2004. Most recently the ORC completed text amendments to clean up inconsistencies
within the Code and the Solar Energy Systems Ordinance. Over the next year the ORC will be
reviewing and making recommendation on other zoning ordinance text amendments. Some of
these include the Parking, Subdivision, and Planned Unit Development (PUD) ordinances. The
next ordinance the ORC will be reviewing is the parking ordinance. Adoption of the Consent
Agenda authorized zoning ordinance text amendment to be reviewed by the ORC and authorized
notice of a public hearing on the text amendments when completed.
Approve Reduction in the Letter of Credit for DR Horton Clear Water Cove Phase 1
Development
DR Horton, developer, had requested the City reduce the letter of credit being held for the Clear
Water Cove Phase 1 Development, Senior Engineering Technician Steve Duff has inspected the
work and recommended approval. Adoption of the Consent Agenda approved the reduction of
the letter of credit being held for the constructed improvements in the Clear Water Cove Phase 1
Development be reduced to $1,473,058.75. This is a reduction of $885,515.63 of the original
letter of credit $2,358,574.38.
Approve Animal Control Service Contracts with Companion Animal Control for 2016
Since July 2013, Companion Animal Control has been providing animal control services to the
City. This year, they are requesting a slight increase in fees, which staff finds acceptable.
Hugo City Council Meeting Minutes for January 4, 2016
Page 7 of 9
Adoption of the Consent Agenda approved Companion Animal Control's revised contract to
provide animal control services to the City in 2016.
Approve Replacement of 2006 Elgin Crosswinds Sweeper
Included in the City's Equipment Purchasing Fund is $225,000 for the replacement of the City's
2006 Elgin Crosswinds Sweeper. Staff requested to purchase a 2016 Tymco 50OX Roadway
Sweeper through the Cooperative Purchasing Venture in order to receive the best price. Staff
had negotiated a purchase price and trade-in value for the 2006 Crosswinds Sweeper. Adoption
of the Consent Agenda approved the purchase of a 2016 Tymco 50OX Roadway Sweeper from
Environmental Equipment and Services, Inc. for $202,925.00 plus tax.
Approve Renewal of Tobacco License for Ebacco, LLC, 14849 Forest Blvd N
Steve and Linda Krueger had applied for renewal of their Tobacco License to sell tobacco related
products. Ebacco has held a license since November 2014, and their most recent license expired
on December 31, 2015. Krueger's had not requested renewal prior to the end of the year due to
uncertainty of their lease, which has since been renewed. Adoption of the Consent Agenda
approved the Tobacco License for Ebacco, LLC at 14849 Forest Blvd. N. effective January 5,
2016.
Approve Receipt of $36,000 Grant from Met Council for Water Rebate Program
Community Development Assistant Rachel Leitz talked about the process the City went through
to organize a water rebate program for Hugo residents. The Met Council has offered a Water
Efficiency Grant program that would allow the City to offer rebates for water efficient toilets,
washing machines, and irrigation controller replacements. The City has been awarded $36,000
to put toward the rebate program. Leitz stated that these funds cannot be used for new
construction, and she provided information on the different marketing that needed to be done.
The City of Hugo Water Rebate Program is planned to be implemented on January 24, 2016.
City Administrator Bryan Bear reminded Council they initially talked about using $1,000 from
the water fund for a rebates, and it is hoped there will be sustainability in this program.
Council thanked staff for their work.
Congressman Tom Emmer
Congressman Emmer was not on the agenda but in the audience. Mayor Weidt invited him to
speak.
Emmer talked about the budget bill passed recently, stating he didn't vote for it because there was
no strategy for dealing with the debt. He talked about the positive things included in the budget
bill such as increased support for military, savings in the food stamp program, putting the EPA
back to 2008 funding level, and over 1/2 trillion dollars in tax cuts for businesses. He spoke about
the bill the President signed with two affordable care act funding mechanism being suspended.
Major foreign policy issues on vetting will be coming up. The Congressman thanked the Council
for the opportunity to speak.
Hugo City Council Meeting Minutes for January 4, 2016
Page 8 of 9
Approval of Solar Ordinance
Community Development Assistant Rachel Leitz explained that throughout the past year, staff
had been receiving many inquiries from solar companies and residents regarding the construction
of solar projects. At its May 4, 2015 meeting, the City Council authorized the Ordinance Review
Committee (ORC) to create a solar ordinance to regulate future solar projects within the City.
The solar ordinance is now completed and was recommend for approval by the Planning
Commission at their December 7, 2015 meeting.
Leitz explained there were two different ways solar panels can be installed: solar farms and
accessory solar energy systems. Solar farms would be allowed by an Interim Use Permits and
accessory solar energy systems would be approved by the Building Official, except commercial
or industrial systems which would require approval by the Community Development Director or
designee.
City Administrator Bryan Bear commented that the ORC was very creative in that the Hugo
ordinance does not match ordinances in other cities that usually guide solar for industrial areas.
The Hugo ordinance will allow solar on less valuable lands such as floodplains.
Klein made motion, Miron seconded, to approve ORDINANCE 2016-475 RELATING TO
AND REGULATING ACCESSORY SOLAR ENERGY SYSTEMS AND SOLAR FARMS.
All Ayes. Motion carried.
Update on the Yellow Ribbon Network
Council Member Chuck Haas and Phil Klein reported to Council on the Yellow Ribbon Network
activities held recently. Haas talked about Fairview's buy-back program of Halloween candy that
was dispersed to several units. Coffee was received and sent to the troops. Summer Camp will be
held again this year at the Vets Camp on Big Marine for veterans and their families. January Burger
Night will be hosted by Lake Area Bank, and they are still looking for more sponsors. Minnesota
military radio host and YRN supporter Tom Lions received an award by General Nash. YRN
volunteers helped an injured soldier by donating money and lawn work, but there was still a need for
transportation with a handicapped van.
n� ..
Approve Cancellation 6f January 18, 2016 Meeting Due to the Martin Luther King Day
Holiday
Every year, the Martin Luther King Holiday falls on the same day as the Council's second
monthly meeting in January. In the past, Council has cancelled or rescheduled this meeting for
the following day. City Administrator Bryan Bear informed Council there were no agenda items
for this meeting and recommended Council cancel it.
Weidt made motion, Klein seconded, to cancel the meeting on January 18, 2016 due to the
Martin Luther King Holiday.
All Ayes. Motion carried.
Hugo City Council Meeting Minutes for January 4, 2016
Page 9 of 9
Schedule Date for Northeast Metro Water Summit
City Administrator Bryan Bear explained that the last NE Metro Water Summit was held on
Thursday, July 16, 2015. At that time, there was discussion on formalizing the group and
meeting again in September/October; however, there were too many conflicts in schedules.
Bear recommended Council suggest a date on which to hold the next NE Metro Water Summit.
Miron made motion, Klein seconded, to schedule the next Northeast Metro Water Summit for
Thursday, February 18, 2016 at 7 p.m.
All Ayes. Motion carried.
Adiournment
;�aaaaaaa
Klein made motion, Miron seconded to adjourn at 8:43 p.m.
All Ayes.
Respectfully Submitted,
Michele Lindau
City Clerk
MINUTES FOR THE HUGO CITY COUNCIL
WARM HEARTS FOR CHARITY
SATURDAY, JANUARY 23, 2016
5-8 p.m.
PRESENT: Klein, Miron, Petryk
ABSENT: Haas, Weidt
The Hugo Area Business Association held the 9th annual Warm Hearts for Charity Event at the
Hugo American Legion. Proceeds from this event support several charities including the Hugo
Good Neighbors Food Shelf and the Hugo Lions Club. This free event was open to the public.
Respectfully Submitted,
Michele Lindau
City Clerk
MINUTES FOR THE HUGO CITY COUNCIL
180th STREET/ FOXHILL AVE NEIGHBORHOOD MEETING
MONDAY, JANUARY 25, 2016
7 p.m.
PRESENT: Klein, Miron, Petryk, Weidt
ABSENT: Haas
OTHERS: City Administrator Bryan Bear, City Engineer Jay Kennedy, Public Works Director
Scott Anderson
In response to a neighborhood petition for road improvements, the Council scheduled a
neighborhood meeting to discuss a potential street project, assessments, and other options.
There were 17 residents who attended and several spoke on their frustration with the gravel road
and maintenance in the past year. Staff acknowledged there they were experiencing problems
with the material that was applied, and they provided methods that can be tried to fix it. The
general consensus of the residents was that would be preferred to a road paving project.
Respectfully Submitted,
Michele Lindau
City Clerk
City of Hugo Claims
February 1, 2016
(S,l
Vendor
Invoice
Amount
Description
Department
3D Specialties Inc
451023
$
616.36
Street Sign Materials & Hardware
Street De t
Alex Air Apparatus Inc
28669
$
273.82
Survivor Model Flashlights
Fire De t
Alex Air Apparatus Inc
28774
$
630.90
Portable Scene Light
Fire Dept
AI's Coffee Company
137041
$
145.85
Breakroom Supplies
Gen Gov't Bldgs
AI's Coffee Company
137042
$
68.95
Breakroom Supplies
Public Works
American Engineering Testing Inc
90398
$
125.00
TestingServices - Bald Eagle Lake Outlet Imps
Stormwater Fund
Aspen Mills
175415
$
14.40
Tie Clips
Fire Dept
Aspen Mills
175416
$
43.95
Uniform Shirt & Patches
Fire Dept
AWR, Inc
48475
$
105.00
Screen for Movie Night
Parks Dept
BDS Laundry Systems
=1 63
$
216.30
Dryer Repairs
Fire Dept
BlueTar Financial Inc
363032794
$
219.99
Truck Box - Unit #109-15
Street Dept
Century Link
651653-1154
$
56.55
SCADA Lines
Water &Sewer
Century Link
651 429-3212
$
66.57
Fire Station Phone. Lines
Fire Dept
Century Link
651 426-8763
$
60.14
911 Emergency Line
Administration
Christianson, Paul
CLAIM
- $
10.01
Fuel - Unit #102 (Holiday)Street
Dept
Comcast
12/26/2015
$
120.92
Business Internet (thru February 5)
Public Works
Comcast
12/18/2016
$
148.77
Business Internet (thru January 27)
Fire Dept
Comcast
1/11/2016
$
-S
239.85
-465.4u
Business Internet thru February 20
Administration
Companion Animal Control LLC
December
Canout Fees & Mileage
Animal Control
Compass Minerals America
li 71432358
$
5,448.29
Salt for Snow & Ice Control
Street Dept
Compass Minerals America
71434745
$
8,837.73
Salt for Snow & Ice Control
Street Dept
Compton Jr, Jim
CLAIM
$
65.95
Bugle Pins (TheFireStore.com)
Fire Dept
Denawa , Sha la
CLAIM
$
-$--50
59.80
Meeting Mileage
Parks Dept
Denaway, Shayla
CLAIM
77
DVDs for Movie Night
Parks Dept
Dresser Trap Rock Inc
93967
$
1,429.36
3/8" Chips for Snow & Ice Control
Street Dept
Emergency Apparatus Maintenance
83850
$
10,292.01
Repairs - Unit #4212
Fire Dent
Forest Lake Napa
December
$
1,981.14
Auto Parts and Shop Supplies
Various
Frattallone's Hardware Store
101086
$
14.58
Hardware
Water Utility
G & K Services
December
$
293.00
Cleaning Supplies
Various
G & K Services
December
$
1,410.12
Uniform & Floor Mat Services
Various
G & K Services
December
$
685.62
Supplies & Floor Mat Services
_
Fire Dept
Gene's Disposal Service Inc
277402
$
577.44
December Waste Hauling -PW Facility
Public Works
Gene's Disposal Service Inc
277402
T-1
3 6 11
December Waste Hauling - Fire Station
Fire Dept
Gene's Disposal Service Inc
277402
$
60.75
December Waste Hauling - City Hall
Gen Gov't Bldgs
Gopher State One Call
154361
$
120.45
December Service Charges
Water/Sewer
Gopher State One Call
_ 6000451
$
100.00
2016 Annual User Fee
Water/Sewer
Graphic Resources
53281
$
918.80
Utility Billing Envelo es
Water& Sewer
Graphic Resources
53281
$
36.00
Meter Repair Request Forms
Water & Sewer
Graphic Resources
53486
$
79.37
Meter Repair Request Forms
Water & Sewer
Graphic Resources
53649
$
109.08
Meter Repair Request Forms
Water & Sewer
Graphic Resources
54007
$
119.00
Business Cards - Public Works
Public Works
GTS Educational Events
88901074
$
265.00 2016 MCFOA Conference -Michele Lindau
City Clerk
Guareschi, Jodie
CLAIM
$
106.73
UtilityBill Folding (Office Max
Water/Sewer
HD Su Waterworks LTD
E939351
$
-$-1
159.58
Charging Base for Handhelds
Water Utility
Holiday Companies
75540051
6.06
Fuel - Unit #109
Street Dept
Home Depot
57289
$
183.52
Supplies - 14715 Forest Blvd
Rental Properties
Hugo Equipment Company
98712
$
31.98
Wheels
Public Works
Hugo Equipment Company
98802
$
169.92
Chainsaw Supplies(Tree Trimming
Street Dept
Hugo Feed Mill
7477-2
$
2.57
Hardware - Well No. 2
Water Utility
Hugo Feed Mill _
12070-1
$
10.99
Shop Supplies
Public Works
Hugo Feed Mill
12098-1
$
13.73
Hardware - Well No. 2
Water Utility
Hugo Feed Mill
7524-2
$
6.86
Hardware - Well No. 2
Water Utility
Hugo Feed Mill
12915-1
$
12.99
Snow Brush - Unit#111
Building Inspections
Hugo Feed Mill
12915-1
$
3.98
Keys - 14667 Forest Blvd
Rental Properties
Independent School District 624
Request
$
350.00
Volleyball Net - Oneka Elementary
Parks Dept
Innovative Office Solutions LLC
IN1029802
$
148.15
Copy Paper
Administration
Innovative Office Solutions LLC
IN1029802
$
-$--1
65.95
Legal Pads, Paper Clips, Binder Clips, Lead, Etc
Administration
Innovative Office Solutions LLC
IN1053 660
18,71
Copy Paper
Administration
Innovative Office Solutions LLC
IN1053160
T-640.12
-f-205
Pocket Folders & Laser Pointers
Administration
Innovative Office Solutions LLC
IN1053160
38
Plastic Packet Folders
Plannin & Zoning_,
Integra Telecom
13594384
$
90.93
Fax Lines
Administration
Interstate Battery System of Minneapolis
30091783
T-229
89
Batteries
Public Works
Jefferson Fire & Safety Inc
222261
$
29.34
Hose Repairs
Fire Dept
Jefferson Fire & Safety Inc
221947
$
556.44
Lite Force Plus Helmets
Fire De t
Jefferson Fire & SafetyInc
222512
$
819.68
Shelby Xtrication Gloves
Fire Dept
Johnson/Turner
December
$
4,054.68
December Prosecution Fees Flat Fee
General Legal
Johnson/Turner
December
$
433.25
December Disbursements Prosecution Costs
General Le al
Johnson/Turner
December
1 $
750 00
December Civil Le al Fees - See Attached Breakdown
_
General Legal
Kas szak Thomas
CLAIM
$
329.28
FFI & FFII Class Miles a
Fire Dept
Page 1
City of Hugo Claims
February 1, 2016
Vendor
Kath Fuel Oil Service Co.
Invoice
12320094
$
Amount
3,691.77
Description
December Unleaded Gas & Diesel Purchases
Department
Various
Knowlan's Super Markets Inc
990
$
36.15
Soft Drinks for Lobby Machine
Gen Gov't Bld s
Konica Minolta Premier Finance
294933999
$
1,000.02
January Copier Lease Payment
Administration
Lawson Products
9303830927
$
738.67
Bulk Hardware Supplies
Public Works
Leitz, Rachel
CLAIM
$
80.34
Supplies - 14715 Forest Blvd TCHFH ReStore
Rental Properties
MailFinance
N5734022
$
55.70
Meter Rental -December
Administration
MailFinance
N5734022
$
55.70
Meter Rental - January
Administration
MailFinance
N5734022
$
55.70
Meter Rental - February
Administration
MECA
Registration
$
285.00
2016 MECA Conference Re istration - Steve Duff
Engineering
Menards
5935
$
72.76
Hardware
Public Works
Menards
6738
$
314.79
Fire Department Supplies
Fire Dept
Menards
6922
$
16.49
Hardware - Well No. 2
Water Utility
Metro Cities
32
$
5,322.00
2016 Membership Dues
Administration
Millard, Doug
CLAIM
$
40.00
Repairs - Unit #4201 Venbur Tire)
_
Fire Dept
Minnesota Cleaning Services Inc
01161<04
$
475.00
December Cleaning Service
Public Works
Minnesota Cleaning Services Inc
0116K04
$
205.00
December Cleaning Service
Fire Dept
Minnesota Pollution Control Agency
SD -57451775
$
23.00
Wastewater Certification Renewal - Scott Anderson
Sewer Utility
Minnesota Pollution Control Agency
SD -55407360
$
23.00
Wastewater Certification Renewal - Adam Greeder
Sewer Utility
Minnesota Pollution Control Agency
SD -369021
$
23.00
Wastewater Certification Renewal - Dave Greedier
Sewer Utility
Minnesota Pollution Control Agency
Re istration
$
300.00
Wastewater Operations Conference - Scott Anderson
Sewer Utility
Minnesota Pollution Control Agency
Registration
$
300.00
Wastewater Operations Conference - Steve Duff
Sewer Utility
Minnesota Pollution Control Agency
Registration
$
300.00
Wastewater Operations Conference - Paul Chdstianson
Sewer Utility
Minnesota Pollution Control Agency
Registration
$
300.00
Wastewater Operations Conference - Adam Greeder
Sewer Utility
Minnesota Pollution Control Agency
Registration
$
300.00
Wastewater Operations Conference - Rick Kieffer
Sewer Utility
Minnesota Pollution Control Agency
Registration
$
300.00
Wastewater Operations Conference - Mike Loeffler
Sewer Utility
Minnesota Pollution Control Agency
Registration
$
300.00
Wastewater Operations Conference - Tom Smith
Sewer Utility
Minnesota's Bookstore
Hugo
$
213.00
Minnesota Plumbing Code
Building Inspections
Munici-Pals
2016
$
25.00
2016 Membership Dues
City Clerk
Olsen Chain & Cable Inc
572693
$
303.53
Annual Hoist Inspection
Public Works
Olson's Sewer Service Inc
82853
$
695.00
PW Facility Septic System Pumping
Public Works
Oxygen Service Company
3329919
$
17.98
Welding Supplies
Public Works
Performance Plus LLC
4246
$
600.00
Influenza Vaccinations
Fire Dept
Performance Plus LLC
4194 LF
$
37.00
Mask Fit - Williams
Fire Dept
PermitWorks LLC
2016-0021
$
1,495.00
PermitWorks Software Support
Building Inspections
PermitWorks LLC
2016-0021
$
1,495.00
Code Enforcement Software Support
Building Inspections
Preisler, Chuck
CLAIM
$
399.00
Supplies - 14715 Forest Blvd (Home Depot)
Rental Properties
Premier Lighting Inc
31453
$
159.90
Light Bulbs - City Hall
Gen Gov't Bldgs
Press Publications
500262
$
40.92
Cq Council Special Meetings Notice
Ordinances/Proceedings
Press Publications
500265
$
81.84
Ordinance 2015-474
Ordinances/Proceedin s
Rabouin Inc
CLAIM
$
31,350.00
2016 Assessment - Final Bit Ffn-g
Assessor
Rabouin Inc
CLAIM
$
3,000.00
2017 Assessment -Partial Billing#1
Assessor
Rapid Press Printing & Coy Center Inc
44404
$
450.00
Water Rebate Postcards
Water Utility
Ricoh USA, Inc
96157993
$
210.00
Copier Lease Payment
Public Works
Ricoh USA, Inc
96157993
$
86.66
Overage Charges
Public Works
Safe -Fast Inc . _
INV162459
$
134.22
Safety Gear
Street Dept
Sam's Club
57286
$
44.74
Movie Night Supplies
Pants Dept
Snap-On Industrial
ARV / 27914227
$
140.32
Shop Tools
Public Works
Summit Fire Protection
1097725
$
220.00
Annual Fire S nnkler Inspection
Fire Dept-
e tSun
SunLife Financial
February
$
644.55
Disability Premium
Finance Dept
Terry's Repair Co
355
$
51.44
Mount & Balance Tires - Unit #106
Engineering
T -Mobile
870254054
$
51.40
Cellular Phone Charges
Administration
T -Mobile
870254054
$
1,213.04
Cellular Phone Charges
Various
Toshiba Financial Services
295681480
$
-$-4
214.98.
February Copier Lease Payment
Fire Dept
Toshiba Financial Services
295681480
06
Overage Char es B & W
Fire Dept
Toshiba Financial Services
295681480
$
0.05
Overage Charges Color
Fire Dept
Total Tool Supply Inc
1143429
$
545.73
Tow Straps
Public Works
Tri-State Bobcat
E18388
$
1,600.00
Chipper Rental Tree Trimming)
Street Dept
Truck Utilities Inc
293320
$
1,512.39
Blades for Snow Plows
Street Dept
University of Minnesota
Registration
$
-$-1
195.00
Shade Tree Short Course - Paul Christianson
Street Dept
University of Minnesota
Registration
95 00
Shade Tree Short Course - Matt Klein
Street Dept
University of Minnesota
Registretion
$
195.00
Shade Tree Short Course - Mike Loeffler
Street Dept
University of Minnesota
Registration
$
195.00
Shade Tree Short Course -Ran McCullou h
Street Dept
University of Minnesota
Registration
$
195.00
Shade Tree Short Course - Tom Smith
Street Dept
Verizon Wireless
9757448505
$
40.02
Cellular Phone Charges
Fire Dept
Washington County
82432
$
4,326.84
800 Radio User Fees - October thru December
Fire Dept
Washington County
82769
$
1,405.27
2016 Truth In Taxation Notice
Miscellaneous
Washington County
82581
$
426,955.35
Police Services July- ecambei-2015
Law Enforcement
Washington County Fire Chiefs Assoc
2016
$
50.00
2016 Membership Dues
Fire Dept
,Washington County Sheriff
82811 1
$
1,047.89
2016 Code Red Fee
Fire Dept
Page 2
City of Hugo Claims
February 1, 2016
Vendor
White Bear Locksmith
Invoice
1 26923
$
Amount
752.00
Description
Simplex Entry Keypad & Installation
Department
Fire Dept
White Bear Locksmith
26923
$
1,359.50
Yale Panic Device & Installation
Fire Dept
White Bear Locksmith
26971
$
100.00
City Hall Front Door Lock Re airs
Gen Gov't Bldgs
Winnick Supply
309915
$
177.50
Steel - Unit #204
Street Dept
WSB & Associates
December
$
24,127.75
Engineering Fees - See Attached Breakdown
Various
Xcel Energy
51-0011140049-71
$
83.47
14715 Forest Blvd N
Rental Properties
Xcel Energy
51.0011140049-7
$
53.25
14715 Forest Blvd N
Rental Properties
Yale Mechanical
165466
$
1,631.72
HVAC Repairs
Public Works
Zas Inc
31005
$
323.54
Gloves & ShopTowels
Public Works
Zack'ck's Inc
31005 1
$
599.50Salt
Snow &Ice Removal)
Public Works
Total Claims for February 1, 2016 1
$
571,919.25
Page 3
RESOLUTION NO. 2016 -
A RESOLUTION CALLING FOR THE PUBLIC HEARING ON THE PROPOSED
147th STREET/ONEKA LAKE BLVD IMPROVEMENT PROJECT
WHEREAS, by a motion passed by the council on December 21, 2015, the City Engineer was
directed to prepare a Feasibility Report related to the improvement of the 147th Street / Oneka Lake
Boulevard Street Improvement Project.
WHEREAS, the Feasibility Report provides information regarding whether the proposed
improvement is necessary, cost-effective, and feasible; whether it should best be made as proposed
or in connection with some other improvement; the estimated cost of the improvement as
recommended; and a description of the methodology used to calculate individual assessments for
affected parcels.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUGO, MINNESOTA:
1. The council will consider the improvement of 1471h Street/Oneka Lake Boulevard from
Foxhill Avenue to Goodview Avenue and the assessment of affected property for all or a portion
of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total
cost of the improvement of $1,300,000.
2. A hearing shall be held on the 16th day of February, 2016 at City Hall, 14669 Fitzgerald
Avenue North on or after 7:00 p.m. to consider the improvements and at such time and place all
persons owning property affected by such improvement will be given an opportunity to be heard
with reference to the proposed improvements.
The city clerk is hereby directed to cause a notice of the hearing on the proposed project to
be published twice in the official newspaper, with the second notice to be at least three days
prior to the hearing. The city clerk shall state in the notice the area proposed to be assessed, the
general nature of the improvements, and the total estimated cost of the improvement. She shall
also cause mailed notice to be given to the owner of each parcel in the proposed assessment area
not less than ten (10) days prior to the hearing.
Council members voting AYE:
Council members voting NAY:
Whereupon said resolution was declared passed and adopted this 4th day of January, 2016.
Tom Weidt, Mayor
ATTEST:
Michele Lindau, City Clerk
SOLAR ENERGY SYSTEMS SUMMARY ORDINANCE 2016-475
CITY OF HUGO
WASHINGTON COUNTY, MN
AN ORDINANCE RELATING TO AND REGULATING
ACCESSORY SOLAR ENERGY SYSTEMS AND SOLAR FARMS
NOTICE: THIS PUBLISHED MATERIAL IS ONLY A SUMMARY OF AN ORDINANCE OF THE
CODE OF ORDINANCES FOR THE CITY OF HUGO. THE FULL TEXT OF THE ORDINANCE IS
AVAILABLE FOR PUBLIC INSPECTION AT THE HUGO CITY HALL DURING REGULAR
BUSINESS HOURS.
The City of Hugo City Council passed and adopted Ordinance 2016-475 on the 4th day of January, 2016.
Ordinance 2016-475 regulates solar energy systems and solar farms in Hugo. The following sections
have been added or amended:
Chapter 90, Article I, Sec. 90-1. — Definitions
Chapter 90, Article IV - Zoning District Regulations
Chapter 90, Article VI — Requirements for Specific Uses and Performance Standards
Please note this title and summary of this Ordinance clearly informs the public of the intent and effect of
the Ordinance and conforms to Minn. Stat. § 412.191. The ordinance is available on the City website
for further review.
Passed and adopted by the City Council of the City of Hugo this 1St day of February, 2016.
Tom Weidt, Mayor
Attest:
Michele Lindau, City Clerk
of
MEMO
14669 Fitzgerald Avenue North, Hugo, MN 55038 (651) 762-6300
TO: Bryan Bear, City Administrator
FROM: Scott Anderson, Public Works Director
DATE: January 27, 2016
SUBJECT: Authorize Advertising for Bids — 2016 Dust Control
Staff is requesting authorization from the City Council to advertise for bids for the City's 2016
gravel road dust control project.
The City of Hugo currently applies dust control to approximately 23 miles of gravel roads
located within its municipal boundaries. The City's General Budget has accounted for a dust
control project in 2016. As with last year, the City of Grant has requested to combine contracts
with us for dust control in an effort to increase quantities and reduce overall costs.
As in past years, staff will also work with May Township to cost share for the application of dust
control on the shared portion of Keystone Ave. north of County Road 4.
Following City Council approval, staff will advertise and solicit bids through our City newspaper
and will hold a bid opening on March 30, 2016 at 1:15pm. This will be followed by the Council
considering bids in April. The dust control/stabilization would be applied in two separate
applications, once in mid-May and again in early to mid-August.
Thank you.
ADVERTISEMENT FOR BIDS
2016 GRAVEL ROADWAY CHLORIDING
The City of Hugo will receive sealed bids, for application of chloride to gravel roads,
at City Hall, 14669 Fitzgerald Av., Hugo, MN 55038 until 1:15 pm, March 30, 2016. At
that time they will be opened, and publicly read. All bids should be made on forms
available from the City Clerk and include a certified check, or bid bond, in an amount not
less than 5% of the bid amount. Bids shall be submitted in a separate, sealed envelope
bearing the title "2016 City of Hugo Chloride Bid". The City of Hugo reserves the right
to waive informalities or technicalities in any bid, to reject any or all bids and award the
project in the best interest of the City.
MEMO
14669 Fitzgerald Avenue North, Hugo, MN 55038 (651) 762-6300
TO: Bryan Bear, City Administrator
FROM: Scott Anderson, Public Works Director
DATE: January 27, 2016
SUBJECT: Authorize Advertising for Bids — 2016 Seal Coating
Staff requests authorization from the City Council to advertise for bids for the City's 2016 seal
coating project. Attached with this memo are the proposed areas to be seal coated.
Following City Council approval, staff will advertise and solicit "sealed" bids through our local
newspaper in addition to mailing bid packets to qualified contractors. City Staff will then hold a
bid opening on March 30, 2016 at 1:00 pm. This would be followed by the City Council's
consideration of the bids at a following City Council meeting.
Work would then take place during July/August of 2016.
Please contact me if you have further questions.
ADVERTISEMENT FOR BIDS
2016 SEAL COATING
The City of Hugo will receive sealed bids for "Seal Coat" road surface improvements
for bituminous roads at City Hall, 14669 Fitzgerald Av., Hugo, MN 55038 until 1:00 pm,
on March 30, 2016. At that time they will be opened, and publicly read. All bids should
be made on forms available from the City Clerk and include a certified check, or bid
bond, in an amount not less than 5% of the bid amount. Bids shall be submitted in a
separate, sealed envelope bearing the title "2016 Seal Coating Bid". The City of Hugo
reserves the right to waive informalities or technicalities in any bid, to reject any or all
bids and award the project in the best interest of the City.
GV P\
1 1�Hugo
C 14669 Fdzgerold Avenue Notlh
Hugo, MN 55638
+' Phane(651)762-6300
F., (651) 426-2659 Memorandum
TO: Bryan Bear, City Administrator
FROM: Scott Anderson, Public Works Director
DATE: January 27, 2016
SUBJECT: Hiring of Seasonal Public Works Employees
Staff is requesting authorization to advertise and hire a total of five (5) seasonal
employees for the public works department. In the 2016 General Fund Budget,
Council approved the five seasonal positions.
Seasonal Public Works Employees assist with mowing, garbage/litter removal,
park maintenance, boulevard and general Public Works maintenance.
A starting hourly wage of $12.00/hour was approved in the 2016 General Fund
Budget for these positions. These positions will not exceed 40 hours per week.
Staff recommends this request be placed on the February 1, 2016 Council
agenda for City Council approval.
i=Hugo
14669 FUgerald Avenue Nrnth
Nu9a,M 55636
Phone(651)762-6306
[) Fax(651)426-2659
TO: Bryan Bear, City Administrator
FROM: Ronald J Otkin, Finance Director
SUBJECT: Resolution Not to Waive Statutory Tort Liability Limits
DATE: For the City Council Meeting of February 1, 2016
DESIRED COUNCIL ACTION
Adoption of Resolution Not to Waive Statutory Tort Liability Limits
HISTORY
Memorandum
In the late 1990's the League of Minnesota Cities Insurance Trust (LMCIT) required each city that
obtained liability coverage from them to decide whether or not to waive the statutory tort liability limits to
the extent of the coverage purchased. At that time the City Council opted not to waive the statutory limits.
LIABILITY IN EXCESS OF THE STATUTORY LIMITS
The City of Hugo does purchase $1 million in excess of the statutory limits because the tort limits either
do not or may not apply to the following types of claims:
*Claims under federal civil rights laws.
*Claims for tort liability that the city has assumed by contract.
*Claims for actions in another state.
*Claims based on liquor sales.
*Claims based on a "taking" theory.
Excess liability coverage is important to a small city. If a city ends up with more liability than it has
coverage, the city will have to either draw on existing funds or go to its taxpayers to pay that judgment.
REQUIREMENT TO WAIVE OR NOT TO WAIVE STATUTORY LIMITS
Because the City purchases liability insurance in excess of statutory limits, LMCIT requires the City
Council to decide whether or not to waive the statutory limits for those claims that are subject to such
limits. Passage of a resolution not to waive the statutory limits provides a written record that the excess
liability coverage will only apply to claims that are not subject to tort limits.
RECOMMENDATION
Staff recommends that the City Council pass a Resolution Not to Waive the Statutory Tort Liability
Limits.
ATTACHMENTS
Resolution Not to Waive the Statutory Tort Liability Limits
RESOLUTION NO. 2016 -
A RESOLUTION NOT TO WAIVE STATUTORY TORT LIABILITY LIMITS
WHEREAS, cities obtaining liability coverage from the League of Minnesota Cities Insurance Trust
must decide whether or not to waive the statutory tort liability limits to the extent of the coverage
purchased.
WHEREAS, statutory tort liability limits would apply regardless of whether or not the city purchases
optional excess liability coverage.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUGO:
1. The City of Hugo does not waive the statutory tort liability limits.
2. Claims to which the statutory municipal tort limits do not apply are not affected by this
decision.
Council members voting AYE:
Council members voting NAY:
Whereupon said resolution was declared passed and adopted this l' day of February, 2016.
Tom Weidt, Mayor
ATTEST:
Michele Lindau, City Clerk
RESOLUTION 2016 —
APPROVING A POSITION REGARDING THE CLOSURE OF THE WITHROW
ELEMENTARY SCHOOL AS PROPOSED BY THE STILLWATER PUBLIC SCHOOL
DISTRICT
WHEREAS, the voters within the Stillwater Area Public School District voted to pass a Levy in
2013 and a Bond in 2014 in order to fund the area schools in a variety of ways; and
WHEREAS, many voters understood that the passing of the levy and bond meant that no schools
were to close in the foreseeable future; and
WHEREAS, the Stillwater Superintendent proposed the BOLD initiative which would result in
the closure of three elementary schools in the district: Withrow Elementary, Marine Elementary,
and Oak Park Elementary; and
WHEREAS, the proposal to close schools emerged from inside the district, without input from
the general public and without sufficient details provided to the city or the public; and
WHEREAS, the Hugo City Council recognizes the value to the community of each school facility,
which serve as venues for social interactions, activities and recreational opportunities, and
WHEREAS, the City strives to expand and improve partnerships with all school districts within
the City and collaborate for the purposes of providing the community with educational and
recreational activities that result in improvements to the quality of life for the citizens; and
WHEREAS, the proposal to close schools does not consider the impact on the communities; and
WHEREAS, the Stillwater Area School Board members either did not receive the City's invitation
to attend the January 4th City Council meeting, or refused to attend to discuss the merits and
consequences of this initiative; and
WHEREAS, the process and timeline outlined for deliberation of this important decision, which
may have widespread community impact, is short and scripted without time for legitimate debate
and careful consideration of ideas and alternatives; and
WHEREAS, Withrow Elementary is an important community asset located within the City of
Hugo and has recently received U.S. Department of Educational National Blue Ribbon Award for
academic excellence; and
WHEREAS, Withrow Elementary School is located in a rural setting without municipal services
such as city sewer and water, and further, it is located along low traffic roadways, in an agricultural
zoning district; and
WHEREAS, the existing zoning, lack of public improvements in the area, and surrounding land
use patterns makes the viable re -use or sale of the building unlikely, leading to possible
Resolution 2016 -
Withrow Elementary
abandonment of the structure and the eventual establishment of blight within this portion of the
city; and
WHEREAS, the City of Hugo's Parks Commission has donated some of its limited financial
resources toward the installation of recreational playground equipment at Withrow Elementary
School for the enjoyment of citizens with the City of Hugo and the Stillwater School District.
WHEREAS, the Withrow school grounds include other outdoor recreational amenities that serve
a need for area residents, and it remains unclear whether those amenities will remain available or
will need to be replaced at a new location and at additional expense to the city of Hugo.
WHEREAS, the School District has not requested feedback from the City of Hugo concerning
the impacts to the City that such a decision might have.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE
CITY OF HUGO, MINNESOTA, that it should and hereby does respectfully request the
Stillwater Area Public School District to do the following:
Delay taking any action on February 11, 2016 that involves the closing of schools, and reset
all timelines that depend on this action.
2. Create a process that is inclusive of the impacted communities and families and includes an
open evaluation of alternatives, vetting of ideas, and proper study of implications.
3. Ensure that any proposal factors the value that the school facilities and associated activities
have on the communities in which they are located and determine the impact of the loss of
those facilities and activities.
4. Review the "Mission" of the Stillwater School District and determine the proper role of the
school district in maintaining a strong community, soliciting feedback and valuing of
community partnerships.
5. In partnership with the City of Hugo, evaluate the likelihood of re -use possibilities for Withrow
Elementary prior to making a decision. Determine the impacts that a vacant or repurposed
facility will have on the vibrancy of this part of the City, or share plans to demolish the facility
and return to an allowable agricultural or recreational use.
6. Include within the process a method of community engagement that attempts to identify all
positive benefits and negative consequences of the proposal and provide a mechanism for
evaluating, weighing, and balancing any factors identified.
7. Determine whether this action collectively improves the quality of life for residents within the
community and whether the vacated space may be put to a future use that is beneficial.
PA
Resolution 2016 -
Withrow Elementary
AND BE IT FURTHER RESOLVED, that:
1. The City of Hugo offers its assistance to the school board and its staff in facilitating or
participating in a proper process.
ADOPTED by the City Council this 1St day of February, 2016.
Tom Weidt, Mayor
ATTEST:
Michele Lindau, City Clerk
CITY OF HUGO
CITY COUNCIL AGENDA REPORT
TO: Bryan Bear, City Administrator
FROM: Scott Anderson, Public Works Director
SUBJECT: 2003 Chevrolet 1500 Engineering Department Pickup Truck
DATE: For the City Council Meeting of February 1, 2016
BACKGROUND
Staff is seeking approval to advertise the sale of the existing 2003 Chevrolet 1500 pickup truck
(#109-03) that was previously used by the Engineering Department. This truck would be
advertised and sealed bids solicited. Once bids are opened, staff will make a recommendation for
council consideration at a future City Council meeting.
DESIRED ACTION
Staff recommends that the City Council authorize the advertisement for sealed bids for the 2003
Chevrolet 1500.
U. i1�
CITY OF HUGO
CITY COUNCIL AGENDA REPORT
TO: Bryan Bear, City Administrator
FROM: Scott Anderson, Public Works Director
SUBJECT: 2000 Chevrolet 2500 Fire Dept. Pickup Truck
DATE: For the City Council Meeting of February 1, 2016
BACKGROUND
As you are aware, this past summer, the City Council authorized the transfer of an existing
Public Works Department pickup truck to the Fire Department to replace a 15 year old pickup
truck being used by the Department as a fire utility vehicle. Staff is seeking approval to advertise
the sale of the existing 2000 Chevrolet 2500 Fire Department pickup through a sealed bid
process. Once bids are opened, staff will make a recommendation for council consideration at a
future City Council meeting.
DESIRED ACTION
Staff recommends that the City Council authorize the advertisement for sealed bids for the 2000
Chevrolet 2500.
Agenda Number II
CITY OF HUGO
COMMUNITY DE' ELOPIVIENT
DEPARTMENT
Memorandum
TO: Bryan Bear, City Administrator
FROM: Rachel Juba, Planner
SUBJECT: LaValle Fields, LLC. Apartment Concept Plan for property located west
of Lions Park.
DATE: January 26, 2016 for the City Council Meeting of February 1, 2016
ZONING: Planned Unit Development (PUD)
1. PLANNING COMMISSION UPDATE:
At its January 14, 2016, meeting the Planning Commission reviewed and provided comments on
the concept plan. Staff provided background on the approved PUD General Plan and the concept
plan provided by the applicant for review. The applicant described the changes from the PUD
General Plan approval and concept plan. The applicant generally stated that based on the
proposed 97 units and the amount of space is required for 2 to 3 bedroom units, the building
begins to get large in size. He stated that the development team looked at a horseshoe and L-
shaped building, for building A, but it did not fit on the site. The applicant stated that the
building footprint has projections and the architecture breaks up the mass of the building.
The Planning Commission generally agreed on the following concerns:
1. The very long expansions of the walls and massing of building A.
2. The building footprints and orientations on the site.
3. The absence of planning the entire site, including building B.
4. The plan not showing proposed lot lines and phasing of the development.
The Planning Commission provided the following comments on the Concept Plan:
1. The proposed concept plan generally didn't meet the conditions shown in the approved
PUD General Plan.
2. The long massing of Building A was generally disliked. They stated that new building
orientations and/or footprints, to break up the massing of such a large building, should be
considered.
3. The architectural components shown on the concept plan did not break up the large
massing of building A.
LaValle Fields - Apartment Concept Plan
Page 2
4. The colors shown on the building should be paired down to a smaller amount of earth
tone colors.
5. A phasing plan would be needed to show what amenities would be built with each phase.
6. The site should be planned development. The Commission believed that the PUD was
approved, with flexibility from the zoning ordinance based, on a planned development.
The concept plan shows separate apartment developments, not a campus.
2. BACKGROUND:
The property is generally located to the north of 145th Street and west of Finale Avenue near
Lions Park. The property owner, Marvin LaValle, has signed a contract with the applicant, Bill
Lentsch (LaValle Fields, LLC), to develop the parcel of land. The property is currently vacant
and contains flat, buildable land with a portion of wetlands.
In 2014, the City approved a PUD General Plan for the 39.56 acre property (16.18 buildable) and
at that time the property was rezoned to PUD. The property was previously zoned Central
Residential (CR -3) with an allowed density of 4 units per acre. The plan included four buildings,
one being the Keystone senior housing facility. The senior housing is allowed up to 130 units,
but was approved for 100 units with the ability to expand. The PUD General Plan proposed three
apartment buildings for a total of 165 units. The two buildings shown on the west side of the
property were proposed to be 3 stories and the building closest to Finale Avenue was proposed to
be 2 stories. The total number of units approved for the PUD is 295 units for an overall density
of 18 units per acre.
The approved PUD General Plan includes two phases. Phase 1 was the senior housing facility
and the reconstruction of Finale Avenue from 145' Street to 146a' Street, which is complete.
Phase 2 included three apartment buildings as well as the realignment and construction of Finale
Avenue north of 140 Street to 147a' Street. Phase 2 also includes the construction of 147' Street
to Oneka Parkway. Although the construction of Finale Avenue and 147th Street are required
with Phase 2, the right-of-way was dedicated with Phase 1. The land dedication for a portion of
the park dedication requirement was also dedicated with Phase 1.
The approved PUD General Plan includes two accesses into the site from Finale Avenue across
146th Street and Upper 146h Street on the east side of the site. Generally good circulation was
shown within the site and parking areas, with a connection from the apartments to the senior
housing project. The plan also showed a trail connection from CSAH 8 to Lions Park.
The applicant was granted flexibility on land use, density, and building height. In exchange for
the flexibility the applicant committed to preserving a wetland, providing a public trail
connection to Lions Park, creating a stormwater reuse project, and reducing impervious surface
by using underground parking. The PUD approval and granted flexibly is also based on the PUD
General Plan and the conditions listed in the approving resolution.
During the approval process, there were discussions from the City Council on the project in
regards to the land use and density, they generally agreed that the land use and density were
compatible with the area. There were concerns about the apartments in regards to architecture
and building material, building orientation and placement, apartment management, and parking.
LaValle Fields - Apartment Concept Plan
Page 3
These concerns were addressed with conditions listed in the resolution for approval of the PUD
General Plan. Below are the conditions listed in the resolution related to the apartment buildings:
The architecture and design of the apartment buildings shall also be subject to:
i. a revised building orientation and footprint to reduce the appearance of the
massing of the large buildings.
ii. recessions and projections in building walls to break up the long flat
expansions of the buildings.
iii. breaks and variation within the building material to reduce the monotony
of the design.
iv. a higher percentage of stone and/or brick than other building materials
proposed.
V. No vinyl siding shall be used, cementitious siding is preferred, unless a
comparable siding material is reviewed and approved by staff.
The applicant has submitted a concept plan for the City Council to review. The applicant would
like to get feedback from the City Council on the project in regards to general layout, building
orientation and placement, and building architecture. Staff recommends the City Council
consider the previously approved plan and approving resolution conditions when reviewing the
concept plan.
3. CONCEPT PLAN:
General Layout
The concept plan includes two market rate apartment buildings on the 17.62 acre property of
which approximately 7 acres are buildable. Building A, towards the west, is a 3 story building
and has a 53,600 square foot building footprint for a total of 159,850 square feet. Building B,
closest to Finale Avenue, is a 2 story building and has a 60,500 square foot building foot print for
a total of 121,000 square feet. The applicant has stated that the outlot would be subdivided to
accommodate the development. The applicant has stated that the first phase of the apartments
concept plan would be building A and that the second phase would be building B. The applicant
did not provide a lot layout for staff's review. It is unclear to staff where property lines would be
proposed and what portions of the concept plan would be completed with each phase.
The two buildings shown on the PUD General Plan on the west side of the property, overlooking
the wetland, have become one building (building A) on the concept plan. The building is
approximately 800 feet long and is linear with a small bend in the middle. The building is shown
having 97 units with a combination of underground and surface parking. Building B, closest to
Finale Avenue, has a larger foot print than previously proposed in the PUD General Plan. The
building is shown having 73 units with a combination of underground and surface parking.
Building B has a more compact design and with some revisions would seem to reduce the mass
of the building. The total number of units shown on the concept plan is 170 units, which is more
than the 165 units allowed by the PUD General Plan. It is unclear to staff whether the applicant
would be asking for a higher number of units during the approval process.
LaValle Fields - Apartment Concept Plan
Page 4
A portion of the concept plan shows a building and the gazebo on property that is not controlled
by the applicant. Staff is not opposed to this area being added to the project, but it should be
resolved with the first phase to ensure proper planning. The concept plan shows building A is
planned around the uncontrolled property, but building B and the gazebo are included on the
uncontrolled property.
During the PUD General Plan approval process the City Council added conditions to the
resolution regarding the apartment buildings. The first item required a "revised building
orientation and footprint to reduce the appearance of the massing of the large buildings". The
concept plan shows two larger buildings, and one in a generally linear design. It is in staff s
opinion that the placement of the building to the west and the very long linear design does not
meet this condition. It has been discussed with the applicant that the total square footage of the
building is not the issue, it's the linear design. The same number of units, or even more units,
could be included in the building if the massing of the building was reduced. This could be
accomplished with a compact building design that wraps around itself or a non-linear foot print
to break up the long expansions of the walls. There are many good examples of apartment
buildings, the same size or larger, which have used a compact design or non-linear footprint to
reduce the massing of a large building.
There is one access into the site from Finale Avenue between Upper 146th Street and 147`h Street.
In general this access will work, but the parking area does not have good circulation and includes
a long dead end aisle. Staff recommends the plan be revised to allow circulation and eliminate
the long dead parking aisle. The access into the underground parking area is located too close to
the access into the site. This access will be busy during the morning and afternoon. It is a
concern to staff that there will be a congestion issue at this location due to its proximity to the
access into the site. Staff recommends that the access into the underground parking be relocated
with the consideration of stacking of cars during busy times of the day.
The PUD conditions require a trail connection to the existing trail on the senior housing property
to Upper 146'h Street to access Lions Park. This has not been shown on the concept plan. There
are sidewalks shown within the plan connecting the buildings to the openspace in the center of
the site. There seems to be a lot of space within the concept plan that is not used efficiently. It is
good that there is a common open space between the buildings, but the buildings could better be
oriented to relate to each other and create a large common area with several amenities.
Building Architecture
The applicant has provided building elevations and renderings of the proposed apartment
building A, but has not shown a concept for building B. The applicant has stated that the building
materials for building A will be a combination of various types of stone with cement board
siding or other comparable siding material. The plans show a pitched roof with dormers along
the sides. There are gables periodically along the walls over entrances and in-between. The
colors are generally good, but the number of different colors should be reduced and be comprised
of compatible earth tones. The building could provide deeper overhangs and include a
combination of horizontal and vertical siding design. There was not a calculation submitted for
the amount of stone versus other building materials, but it appears more stone needs to be added
LaValle Fields - Apartment Concept Plan
Page 5
meet the required ratio of 50% per the performance standards for multi -family residential
developments.
The plans show the facade being broken up with horizontal projections and a combination of
building materials. There are windows along the sides of the building projections. There is a
significant main entrance to the building, including secondary entrances that are visible and
clearly defined. The horizontal projections at the secondary accesses into the building could be
extended vertically to the third floor, instead of only being on the first floor. Multiple breaks in
the roofline, as encouraged in the Multi -Family Design Guidelines, may help further break up the
facade. To accomplish four-sided architecture, the back of the building will need some work. It
is lacking vertical projections that are created on the front of the building. The back of the
building will be very visible from the west along 147th Street.
Although there are some good elements in the architecture of the building, it does not eliminate
the look of a very long building. The walls of the building, even with the decks and projections at
the entrances, are still generally flat and long. Building B, if designed well, could help break up
the massing of Building A, but that is unknown at this time and it remains unclear whether the
building would be built.
Apartment Management and Amenities
The applicant has stated that building A would be owned and managed by AHMC Properties.
They have stated that there would be on-site management and underground parking. The
amenities for the apartments that the applicant has listed in the narrative are, a spa/exercise room,
community room, attached deck, and dog park.
The applicant is showing a gazebo in the center common space, as well as a play area/basketball
court on the north end of the site. The center common space would need more than a gazebo to
be a valued amenity to the project. If the applicant wants to provide additional common space for
a play area/basketball court, another location should be considered. Although the applicant has
not provided staff with a plan for the lots lines and what would be built for each phase, it has
been stated by the applicant that the center common open space would be built with phase 2.
4. CONCLUSION/RECOMMENDATION:
Staff does not have concerns with apartments as a land use or the proposed density of the project,
as this was expected and approved with the PUD General Plan. Staff's primary concern is with
the massing of the buildings. The buildings will appear extremely long and large on the site. This
could be addressed by providing more numerous smaller buildings, or alternatively by providing
a more dramatic undulations in the shapes of the buildings. The architecture of building A has
good elements, but it is in staff's opinion that a more compact design of the building or a non-
linear footprint would further minimize the expansion of the long walls. The architectural
elements alone do not break up the large massing of the building, it still seems very long.
The applicant received flexibility for a higher density based on the approved PUD General Plan
and conditions listed in the resolution. There were a few items that needed to be worked on and
conditions were listed the resolution to address these concerns. Phase 2, the apartment project,
LaValle Fields - Apartment Concept Plan
Page 6
included buildings that related to each other, shared parking and amenities, and connections to
Lions Park. It is in staff's opinion that the concept plan as lost important elements from the PUD
General Plan in which the City was comfortable with granting zoning flexibility. The applicant
has stated that the property will be split and it remains unclear where property lines would be
proposed and what portions of the concept plan would be completed with each phase. The
apartment phase will be further divided, and could be sold to different developers, creating
standalone projects, not a planned development. This changes the plan and loses important
elements such as, relationship between the buildings, cohesiveness in the project, shared
common openspace and amenities, and trail connections.
Staff has concerns with the viability smaller, independent apartment projects. The concept plan
concentrates on building A, leaving building B an afterthought with no commitment that it will
be built. It's unclear if the amenities listed and shown on the concept plan will be shared between
the apartments. In general, apartments with lower than 200 units can succeed as long as they are
part of an overall development and with shared amenities. As the applicant has stated the
amenities are very important in apartment projects and are a draw for the target market. Staff
believes that the planning for building B, along with the parking and common areas, is just as
important to the development as building A and the property should be designed as a planned
development.
The concept plan does not meet the intent of the PUD approval in regards to reducing the
appearance of the mass of the large buildings or an overall apartment campus layout. The layout
of the site does not seem to fimction well for an apartment development in regards to access,
circulation, and common openspace. In addition, the location of the entrance into the
underground parking and the circulation within the interior parking lot needs to be thought
through and redesigned.
Staff recommends that the City Council provide feedback on the concept plan to the applicant.
Below are areas the City Council should provide feedback on:
• general layout of the concept plan
• development phasing
• building orientation and placement
• massing of the buildings compared to the approved PUD
• architecture and building material
• trail connections, common outdoor spaces, and amenities
ATTACHEMENTS:
1. Location Map
2. Engineers Memo dated Friday, January 8, 2016
3. Applicants Narrative dated January 6, 2015
4. Narrative from AHMC Properties
5. Approved PUD General Plan for LaValle Fields
6. Proposed Apartment Elevations from PUD General Plan
7. Approved PUD General Plan Resolution
8. Concept Plan dated December 28, 2015
LaValle Fields - Apartment Concept Plan
Page 7
9. Concept Plan Building Elevations and Renderings dated January 7, 2416
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701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763-541-4800
Fax: 763-541-17oo
January 8, 2016
Ms. Rachel Juba
City Planner
City of Hugo
14669 Fitzgerald Avenue North
Hugo, MN 55038
Re: Concept Plan Review
LaValle Fields Phase 2 — Hugo Apartments
WSB Project No. 1904-91
Dear Ms. Juba:
We have completed our review for LaValle Fields Concept Plan Review. The following information was
received for review:
■ LaValle Fields — Hugo Apartments Site Plan, dated December 28, 2015
Based on the review of the site pian, we offer the following comments related to the application:
Transportation and Roadways
1. A detailed evaluation of the roadway needs to serve the development of LaValle Fields was
completed during the LaValle Fields Preliminary Plat process. As part of the approvals related to
LaValle Fields, Phase 2 of the project triggers the need to complete the following roadway
improvements:
« Finale Avenue from 14e Street to 147th Street within the right-of-way dedicated as part of
LaVaIle Fields.
« 147th Street from Fitzgerald Avenue to Oneka Parkway, which is a collector roadway in the City's
Comprehensive Transportation Plan. A portion of this segment is existing and provides access to
Lion's Park, and the remainder would be a new roadway segment. The roadway would be
designed to a width of 32 feet, and include a bituminous trail on one side of the road. The final
design elements and financing for this segment of roadway will be determined as the project
moves forward.
Stormwater Management
Stormwater runoff on the site will be collected in a new storm sewer system. The system will
discharge to a pond located along Branch #3 of JD #3 (Clearwater Creek) east of Oneka Parkway.
The pond was preliminarily sized as part of LaValle Fields, and would accommodate runoff from the
City Park, the proposed construction of 147th Street and Finale Avenue, as well as Orchard Hills and
the proposed Phase 2 development. The final design of the facility will be completed if the project
moves forward.
Equal Opportunity Employer
wsbeng.com
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Ms. Rachel Juba
January 8, 2016
Page 2
2. The project will include a stormwater reuse system, with the intent to provide irrigation to the
development property as well as Lion's Park. The design of the system, implementation schedule,
permitting, and maintenance responsibilities will need to be completed if the project moves forward
3. The proposed stormwater pond is within an existing FEMA floodplain area. As a result, there will
need to be modifications made to the existing regulatory floodplain. We expect that this issue can be
resolved during final design, once the specific impacts can be quantified.
4. The stormwater pond, once constructed, will allow for the removal of the temporary pond constructed
as part of the Orchard Hills Senior Facility since it will be designed to accommodate the entire
development property.
utilities
I . City utilities were extended to the south end of the Phase 2 site as part of the Orchard Hills project.
City utility extensions will be required within the realigned Finale Avenue, as well as 147'b Street, in
order to provide service to adjacent properties, as well as to complete a water connection between the
City Well and 146'' Street so that the required flow and pressure is available to serve the
development.
Wetlands
1. A wetland delineation has been completed for the entire portion of the property located east of Oneka
Parkway. The wetland delineation report has been approved by the City of Hugo (as LGU). We do
not anticipate wetland impacts related to the building construction; however, there may be impacts
related to the extension of 147t" Street or as part of the pond construction which will need to be
addressed if necessary.
2. The proposed stormwater management pond near Oneka Parkway is preliminarily designed in a
manner that will affect the existing Branch 3 Judicial Ditch #3. The concept is similar to the existing
pond located within the northwest quadrant of the CSAH 8/Oneka Parkway intersection. There will
need to be coordination with the Rice Creek Watershed District, as well as the DNR, moving forward
to develop a final layout, plan and wetland/ditch permit.
Thank you for the opportunity to provide comments on this project. If you have any questions, please do
not hesitate to contact me at 763-287-7192.
Sincerely,
WSB & Associates, Inc.
er edy, PE
i Engineer
cc: Scott Anderson, Public Works Director
Steve Duff, Senior Engineering Technician
Katy Thompson, Water Resource Engineer (email only)
Lydia Larson, Assistant City Engineer (email only)
K:\Per W\lydle larso\GtVdHuJo\L.wl.FleldFPh2CwWplanReviewMDBIGA—
JAN U 6 2016
To Whom It May Concern,
Partnership
Investment
Group
On behalf of my client ARMC, i am providing some basic project information via this document which will
serve as the project narrative. Consistent with our PUD approval, phase one of 165 unit approval will consist of 97
market rate apartment units. The market rate apartment units will consist of 2 -bedroom and 3 -bedrooms units
and the building common space is to include amenities found in upscale developments. The configuration of the
building will provide the necessary maximum use of land available for this phase while creating an aesthetically
pleasing living environment. The existing out -lot shall be split to accommodate the structure while leaving the
balance for a future phase.
The majority of renters today tends to be younger in age and is single or dual -income families without kids.
However, we are also starting to see a trend of empty nesters starting to look at rental property as an option.
Recent surveys also show that today's renter tends to be a more active user of amenities and public spaces than
they were in the past and are looking for rentals that will accommodate to their pets as well. To meet these
needs, the development will have a dog park located to the west of the building. Amenities provided to residents
will consist of a mini -spa, a community/party room just off the community balcony and an attached deck. We
have promoted the newly designed Lions Park as a great amenity as well, which we will be offering outdoor
exercise classes. The facility will have on site management and last but not least, under -ground parking — the
most demanded amenity by renters in this part of the country. The target rent for this facility will be at and above
the median income of the area.
I'd like to add that I am very excited about this project as it will bring a much-needed upscale apartment
building into downtown Hugo. This building will be a boom to the city both aesthetically and economically.
Communities with stronger population growth generate the largest increases in the residential property tax base
which in turn increases the municipal budget leading to local government spending on infrastructure thereby
raising property values, thus increasing further the residential property tax base.
Sincerely,
William M. Lentsch
6607 1456' Circle N. Hugo, MN 55038 (651) 216-4253
3804 Oakwood Hells Pkwy
sults
Eau CIaire, WI 54701-7779
January 11, 2016
Mr. William Lentsch
6607145"' Circle North
Hugo, MN 55038
RE: Hugo Apartments, LaValle Fields
Dear Bill -
PROPERTIES
(715] 631-3256
Fax: (713) 831-3258
www.AHMCpmperties.com
ARMC is a full service property management and development company headquartered in Eau Claire,
Wisconsin. Founded in 1971, AHMC currently manages over 3,000 multi -family units in Wisconsin,
Minnesota and Iowa. The majority of these units are priced to be affordable for local citizens who are at
or below the median income for the area. These properties are usually located in "outlying" areas
where the household incomes are below the average incomes in the city. These properties were
constructed in the 1980's and 1991 rs.
Over the past two years, AHMC has been in the process of transitioning from the first generation
owners, led by the patriarch, to the second generation that will be led by the youngest son of four
children. A major focus of this transition is shifting from our traditional business model to one that
serves a more affluent market. To this end, AHMC is implementing current state-of-the-art solutions to
serve a more sophisticated tenant base. We're rolling out new property management software (Yardi
Systems), updating our corporate website, and creating individual websites for each property that will
interface with the new Yard[ software to allow for features such as real-time apartment availability as
well as online rent payment. We are currently in the process of selling many of our older properties to
generate funds to reinvest into this new direction.
The 97 unit development in Hugo will be an exciting addition to the AHMC portfolio and meet the goal
of providing quality, upscale housing in a class "A" market that is currently underserved. As the
development consultant for AHMC, I look forward to working with you and the City on this project and
will be in attendance at, the Council meeting on Thursday, January 14th to answer any questions or
comments.
Sincerely,
Cary b
Deve ent Consultant
AHMC Properties
P. Amnicta 14micina Manaw.ment Cm. LLC -V
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SITE PLAN
LAVALLE FIELDS P.U.D.
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3 STORY APARTMENT
HUGO, MN
2013
Per
RESOLUTION 2014 3
APPROVING FUD GENERAL PLAN FOR LAVALLE FIELDS LLC PoR
PROPERTY LOCATED WEST OF FINALE AVENUE NORTH OF
FRENCSMAN ROAD (COUNTY ROAD S)
WHEREAS, LeVaile Fields LLC has requested approval of a pUD gmwg plan to allow
295 senior housing and multi -family residential units on dw 29.17 am p W ty legally
desceibed as follows:
(See Attached)
WHEREAS, dhe Planning Commission has reviewed the PUD genital phn at a duly
called Public Hearing and recommends appmval, and;
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF
THE CITY OF HUGO, MINNESOTA, diet it should and hereby does ,approve dna
reguest by LaValle Fields LLC, subject to flee following condttionL
1. A PUD general plan is approved to allow dee creation of 295 senior housing and
multi -family residential units. The davelopmem shalt be acted in accordance
with the plans and application received by the City on October 21, 2013, and
revisions received on Doeanber 2, 2013, accept as amended by Ibis rawlation.
2. Approval is eontogent upon City council appnvai of the requested rezoning of the
29.17 acre propaty and prdiminwy plat.
3. The PUD gmaul Plan is approved based on the finding dud the proposed project is
consistent with the City's Comprdwasive Plea.
4. PUD fieoubility is gmued to allow:
L Fian'brlity to allow senior housing and apattnrents as a land use.
b. F mAility to allow a density of over 10 VOW per acre, where 6 units pa
are are rognired.
a FluMity to aMory dte buildigg hd& to a maximum of 50 fined to
do nndad� zo�ni g buiWingsd where 35 feet u required by ordinance in
5. No developmsast is approved for Oudot C: Future daveloper of Oudot C will be
s*ect ro the City requk=4011 at dna time ofdsvdopnent.
6. All um allowed in CR -3 zoning distinct are permitted urea in the Lavaile Fidds
subdivision. Additional permitted uses indude seniorhousint ami apartments.
Resolution 20143
Page 2
7. The pAiminary phasing plan is generally -
a Phase I" include:
L A maximum of 130 sang housing units.
I Finale Avenue between 14P Street and 146' Strad shall be
reoonshudal as an urban section roadway to a width of 26 feat
with the first I&W of bitmniaous prior to the issuance of a
Catificate of Occupancy for the 1st building,
iii. A 50 foot wide roadway easement shall be dedicated for the
realignment ofFinde Avenue fiom just south of Upper 140 Street
to le Street, as shown on the plan.
iv. A 60 foot wide roadway easement shall be dedicated for the
extension of 147* Stred from its c mad termim s to Oneks
Parkway, as shown on the plan.
v. The 1.76 sores (Oudot A) shall be dedicated to the City to satisfy
77% of the pu kland dedication requirement.
b. Phase 2 shall rude
QA mecimum of 165 baht units.
I The entire length of 147x` Street to Ondca Parkway aha11 be
oanstiucted with the fnrt layrr of bitmnmous prior to issuance of a
Ceti6cate of Occ%mcy for the 1st building. The devdoper shdl
be r 'ble for 65% of the total project costs, w6ject to City
Council review and approval at the time of sits plan appmval.
Hi. The entire length of the Fimale Ayemhe realignment dwouo the
project shall be oonsiruded with the &d lam of Munninoas prior
to the issuance oft Cartific * Of 0004pancY for dw 1st
iv. The rig 23% to satisfy park dediceft roque doll
be paid.
S. The devdoW shall submit find site pons, building devationk sheet impnry1meat
plain utility ph^ railing and drainage ply 1806caPinS phM g and
aSup plans along with the required had use appliodons for each phase of the
' ResohWou 20143
Pap 3
9. The developer shall evaluate the feasibility of a water reuse project for the
devekgxna t and toaccommodate Lions Paris. If a water ranee project is feasiblcy as
val
euated by City stag it shall be constraded.
10. Tire building setbadm frit the PUD areas follows:
a. For portions of the building that are over 35 feet in height:
i. 50 feet firm all exterior property lines, except the areas that abut a
publie street right- o€ way.
b. 30 feat fioma racterior property limes.
c. 30 feet from all public right of way.
d. 10 "from all interior property lines.
I l . The applicant must Comply with the following, prior to Final Plat and Final PUD Plan.
application:
Ares mrd Design sftmk ds
L All buildings shall meet thr; requirammu m the Multi -Family Design mem
b. All building elevations shall mcive nearly equal treatment and visual Qualities.
c. All buildings within the development shall be eohem m a dawchue, design,
colors, and building materials.
d. The accuse = and design of the aparbnent buildings ebur] also be subjerx to:
i. a revised building orientation and footpaint to reduce the
appearance of the masagrg of the hn�e bm'hlingm,
I recessions and projections in bonding wails to break up the long
iiat dons ofthe bis.
iii. brims and vwk ion within the WMing materid to reduce the
monotony of the design.
iv. a higher pie of sty and/or brick than other building
materials proposed.
v. No viol x&S shall be rued, OmmfitiOm siding is pref rived,
unless a oomrparable siding mderiml is revrewed and approved by
staff
e. The trash eudama shall be SOMMad with materials cond*W With die building
nuderial and "be reviewed and miomd by staff.
E The developer shall submit a design palette for the entire project for City review
and app mval. The palett shall iadude colors for awmiW ddmg, shakes,
• PUiolution 2014-3
Page 4
shutters, shingles, brick and arena Building colors and malmials shall be
cohesive for all buildings within the FUD.
g. All grouted levd machaaical emits shall be low profile and located to the side or
rear of the building and shall be screened fi+am view of adjaoent pqpxtie&
h. The in mW roof dca my systan that shall be integrated into the building design
and shall be reviewed and approved by staff.
.�li r=kP'IKE
-i ilk✓
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i. The landscape plan shall be mvisod to include the numbs, size, and type of trees
and shrubs required by Section 90-1$1 of the oidinanoe. The final plans must be
submitted for review and approval by staff
j. � P� plan shall be revised to be planned together and not separate for
L The opeanspacce between the WgdhW within the developmant shall be included is
the overall landscape plan. The design of the landscaping shall be au dve to
enhance the aesthetic of the arca
1. There shall be a landscape buffer between the scarier housing lncality and the
nddmt al homes. The landscaping shall be of a sufficient height and size to
adequately provide a buffer. This shall be reviewed and approved by staff
m. Exterior lighting shall be consisEmt timmAout the &wdopmwL All lighting
" be shielded to prevent Sh" and light fteRmiss, as roque by Section 90-239
of the ordinance. Lighting details should be submitted for City review and
approval to ensure a 90iieVw cut off a provided and bulbs an not vm'We.
Exterior lighting shalt be directed down and shielded fivm adjaamt properties and
roadways.
n. The maximum bright of parking lot lighting adjaoerd to reaidemU areas small be
20 fief.
o. The applicant shall provide an overall sign plan for rine development,
$Meets, Parking and Udlhles
p. The parking calculations for the senior housing facility shell ooam der the of ice
area. The calculations 44 be reviewed and approved by stain:
• y
• • Resolution 10143
Pap 5
q. The parking calculations for thw apartments shall consider ovwflow pacing for
guests. The calculations shall be mviiewed and approved by staff.
r. The parking lots within the development shall med Segion W253 of line
ordinance.
s. Construction dens of the Sra lane for the senior how f x"ty shall be
mviewed and Wroved.by stall
Sidewalks and Trwh
t. The sidewalks within thv development shall be inte:+oonnectad and conned to the
public trail ftou& the developsnmt.
u. A 10 foot wide trail easement shall be dedicated for the public trail. The exact
trail locution shall be reviewed and approved by staff.
,,. The trail location shall be setback 10 feet fiez the neigWxxirng pwpety to trine
w. A hail shall be installed on 147" Street with dna amort of the cnad•
12. Tire applicant shall comply with all conditions in tlne City Engineer's letter dated
Deounnber 12, 2413.
13. Each unit in the apartment building$ shall include a mirdrnum of two ballrooms.
14. The apartment complex shall include on-sile management.
15. The applicant must comply with the fiollowing, Piot to release of the final plat for
�:
a The 1.76 aeras (On" A) shall be dedicated to tlne City to satisfy 77% of the
parkland dedication regWnmant.
16. Mw applicant mad Comply with the following, prior to PUD Final Plea or ,site plan
approval:
a Thera &ball bs notification and a aeiglnborhoo I mading for the swomn ft
properties at the time Preliminary conohucOon lens are dra&ed for r pe - nurbudon
of Filo Avenue between 145x` Str+eat and 1 Str ed. This meeting we'll provide
Roeohdion 24143
Page 5
the mnmm ft properly owma with inf awfion on the design of the road and
timing of mon.
17. The applicant must comply with the following, prior to issuance ofbuik ft permits:
&.Prior to the bmmo& of a building permit for the first building in Phase 1, a
segment of Finale Avenue right of way shall be dedicated to the City beginning
appmxim$ady 385 feat south of 14e St met right of way and acto ft to CSAH
8, with legal description subject to review and approval by staff,
b. The rGmainmg 231A to Safi* the park dedication mquh mou ahabl be paid with
the fast building in Phases 2.
c. A PUD final plan must bc, approved for each phase.
d. The applies* must record &c final plat, easements, devdopment agreement, etc.
at Washington County. Proof of recording must be provided to the City.
ADOPTED by the City Council this 3rd day of February, 241
Tone Wow Mayor
ATTEST:
4mrcLindau, City Cleric
urAE rEusIn so
n�AD
�:ArTik
NOR
A=.TOM P a --
That part of the East Half of the Northeast Quarter of Section 19; that part of the Wast Half of the
Northwest Quarter of Section 20, which Includes Lot i of County Auditors Plot No. 7 of the VMioge of
u ale In ?ownshp 31 North. Range 21 Wean �loQtpn maty. yb a,demib@d �tiy as
Commencing at the point of intersection of the west fine of Section = which line b also the west
line of Lot I of County Auditors Piot No. 7. with the north Ilse of th. Hugo — Gnt��illo Rood, sold
point of intersection Is 33 feet north of the west quarter corner of Section 20; thence north, along
the wast fine of Section 20. a distance of 150 feet to the point of begi3 n ft thence east, pordlet
with the South line of Lot i of Auditors Plot No. 7, a distance of 351 feed more. less, to o point
distant 280 feet west of the southwest corner of Lot 6. Block 7 of the Vdloge of Hugo; thence north,
a distance of 150 feet: thence east, parallel with the oeouth line 'of Lot 1 of County Auditors Plot No.
7, a distance of 250 het to the point of Lite -'section with o line drown parallel with and distant 30
west of the west tine of 810cics 2. 3. 6, and 7 of the Village of Hugo; thence nortk along sold
parallel line, a distance of 986 feet. mare or lass, to the point of intersection with a line drown
parallel with and distant 30 feet south of the north Ilse of the SW X -- NW �, it Sa no drawn thence
west, along said parallel line, a dhctarros of 123.8 feat to a point dicV. t 843.9 feet rwst of the east
Iku of the SW 9 -- NW X; thence northwesters , along the southwesterly line on
of o tract
Book 90 of Deeds. page 206. a distance of 900 het o the most west®rty corner of sold gibed in
thenco North 50 degrees Ecst. along the westerly line of sold tract described in Book 90 Deeds. page
206, a distance of 400 feet to the northeast comer of the S1/2—NEi/4—HEI/4 of Section 19:
thence west, along the north Oft of the Sl/2—NEi/4—NEi/4, a distance of 132!,3 feet to the
northwest cornu of the 59/2—NEI/4—HEi/4 of Section 19. thence south% along the west line of the
NEi/4—NE1/4 of Section 99, a distance of 641.5 feet to a point dictont 18 fief north of the
southwest corner of the NEi/4—NEi/4; thence North 88 degrees 07 minutes East a distance of 592
feet to the most northerly corner of a tract dcserbsd In Book 78 of Deeds„ page 52a� ch N�aint is
on the mkldleline of Branch No. 3 of Judicial Ditch No. 3. Washington and Anoka Coun
thence South 73 degrees 47 minutes East. aloe the northerly line of said tract deserted in Book
of Deeds. page 520, a distance of 600 het to along
northeast comer of said tract; thence South 8
[Meet. along Hce earteriy line of said tract described Book 76 of Deeds , pop 520
degrees 55 minutes ,
a distance of 700 feet to the northwest comer of a tract described In Book 156 of Deeds. p a
thence South 73 degrees 47 ml-►utes East. along the northerly tine of $aid tract described in
Sock
166 of Deeds„ page A and long #ice northerly Iine of a tract described In Book 167 of Deeds. porn
395. a dhtanos of 125 feet to the northeast corner of sold bvct described N Book 967 of
Damk
Page 395; thence South 8 degnea 55 minutes West, along the easterly Nne of said tract deswbW In
Sock 167 of Deeds, page 394 a distance of 280 het, more or less, to the norticerly line of the Hugo
CcnterviNe Road: thence southeasterly, along add northerly road tine. a distance of 170 feet, more
or lew to the west line of a tract described in Book 138 of Deeds, pogo 5ft thane north,
the west line of sold tract described in Book 138 of Deeds, pore 506, a distance of 88 feet, "sore or
Ina, to the northwest coma thenot.. thence east, akrny the north line of sold tract ditw A d In
Book 130 of Deeds.506 and along the north line of tracts dacrbed in Book 133 of Dade,
page 218 and Book 120 of Deeds, page 241. a distance of 64 feet to the postof bning,
containing 38 axes. "sore or Isss, and subject to the sxhftq Branch No. 3 of J Ditch No. 3,
Washington and Anoka Counties,, Minnesota, and also subject to other eaveenents and reservations of
r000rtL Including any right of title existing In the adpoent Hugo — CentwAk Rood,tharomf- to the antertine
Which Iles easterly of the easterly right of way line of Oneko Parkway Nath as dererlbsd in Document
Nc: 3663109
RECEIVED
UEC 0 x 2013
Per 3-0 .o
WETLAND
----------- - -- —
47TH ST N— —
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BUILDING A:
3 -STORY APARTMENT BUILDING
97 UNITS
(71) 2 BDRM UNITS
(26) 3 8DRM UNITS
210 PARKING REQ'D
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BUILDN' B:
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73 UNITS
(49) 2 BDRU UNITS
(24) 3 BDRM UNITS
:64 PARKING REO'D
60,500 SF FOOTPRINT
121,000 SF APARTMENTS
50,500 SF UNDERGOUND
PARKING
PARKING REQ'MTS = 2 PER UNIT
PLUS 1 PER EVERY 5 UNITS:
374 REQb
374 PROVIDED
OUTDOOR COMMONS AREA = _
27,000 SF (9.700 REQUIRED)
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50,500 SF UNDERGOUND
PARKING
PARKING REQ'MTS = 2 PER UNIT
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374 REQb
374 PROVIDED
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27,000 SF (9.700 REQUIRED)
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Michele Lindau
From: Metropolitan Council <METC@public.govdelivery.com>
Sent: Monday, January 11, 2016 1:33 PM
To: Michele Lindau
Subject: Join us for the State of the Region
Having trouble viewing this email? View it as a Web page.
Join Chair Adam Duininck for the 2016 State of the Region
Learn more about how regional partnerships are critical to achieving our region's vision.
Thursday, Feb. 11, at 10:30 a.m.
Ames Center
12600 Nicollet Avenue
Burnsville, MN 55337
Light refreshments will be served.
Please RSVP by Friday, Feb. 5. Seating is limited.
For more information, contact us at 651.602.1500 or public.infolo metc.state.mn.us.
metrocouncil.org
Update your subscriptions, modify your password or email address, or stop subscriptions at any time on your
Subscriber Preferences Page. You will need to use your email address to log in. If you have questions or
problems with the subscription service, please contact subscriberhelu.govdeliverv.com.
This service is provided to you at no charge by Metropolitan Council.
You're Invited to a Business Networking Breakfast
Hosted By:
A�A
Hugo Area Business Association
Where: Blue Heron Grill
BUSMS ASSOCIATION 14725 Victor Hugo Boulevard
Hugo, MN 55038
651-756-1894
When: Wednesday, February 24, 2016
7:30-9:00 A.M. (Paid pre -registration required!)
What: State of the City Address: Hugo Mayor Tom Weidt
HBA 2016 Business Award Ceremony
• Business of the Year This award celebrates the business that
contributed to our local economy and to the HBA in an outstanding
manner. Nominees should have proven exemplified outstanding
business savvy. Nominees would include an outstanding business
that directly helped in industry growth, showed ingenuity, job
creation, entrepreneurship or excelled in sales.
• Business Legacy Award (2o years or more)
• Emerging Business (3 years or less)
• Volunteer of the year Award
Auditor: Liz Wilcox, CPA: Boyum & Barenscheer
Award Design: Craig Benson, Micra Manufacturing
How to RSVP
There is limited seating for this event. To reserve your spot send your payment by February
18, 2016 to: HBA, P.O. Box 113, Hugo, MN 55038.
Questions: Cindy 651-653-5202
_ HBA Member(s) at $13.00 each
— Non -HBA Member(s) at $15.00 each.
W
Michele Ut7clau
From: Bryan Bear
Sent: Thursday, January 14, 2016 11:18 AM
To: Michele Lindau
Subject: FW: Governor Mark Dayton's Water Summit registration information
From: Eshenaur, Tannie (MDH) [mailto:Tannie.Eshenaur@state.mn.us]
Sent: Thursday, January 14, 2016 9:50 AM
To: Eshenaur, Tannie (MDH) <Tannie.Eshenaur@state.mn.us>
Cc: Hogan, Tom (MDH) <Tom.Hogan@state.mn.us>; Dorschner, Dale (MDH) <Dale.Dorschner@state.mn.us>; Ellingboe,
Randy (MDH) <randy.ellingboe@state.mn.us>; Elvrum, Chris (MDH) <Chris.Elvrum@state.mn.us>; Kelly, James (MDH)
<james.kelly@state.mn.us>; Schultz, Doug (MDH) <Doug.Schultz@state.mn.us>; Allwood, Paul (MDH)
<Paul.Allwood@state.mn.us>; Pollock, Dan (MDH) <Dan.Pollock@state.mn.us>; Ehlinger, Ed (MDH)
<Ed. E h linge r@state.m n.us>
Subject: Governor Mark Dayton's Water Summit registration information
Your interest in protecting Minnesota's sources of drinking water suggests you might be interested in participating in
Governor Mark Dayton's Water Summit. The Water Summit will be held on Saturday, February 27`h, from 9 a.m. - 3 p.m.
at the Intercontinental Hotel in downtown St. Paul.
The Governor's announcement is available here.
Online registration is available here.
We welcome your participation as we meet together to strategize about ways to ensure safe drinking water everywhere
in Minnesota, now and in the future.
Tannie
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PlaNwu,n Dcrector
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tavuM e: exhe nsu u @Mate: M4 k u4'
Vde,.-- 651.201.4074
FAX: 651.201.4701
625 NorailPobevtStreet
P.O. 13ow64975
St. f aud,, MN 55164-0975
W Shin 9
OUR
Washington County
League of Local Governments
AI Anes •
"Working Together to Build Better Communities "
Sponsored by the Washington County Board of Commissioners
Invitation
Monday, February 29, 2016
Prom Center
484 Inwood Avenue North (County Road 13)
Oakdale, Minnesota
R.S.V.P. by Monday, February 15, 2016
Call651-430-6009or e-mail: nancy.brase&o.washington.mn.us
5:00 p.m. Social Gathering — Hors d'oeuvres — Cash Bar
6:00 p.m. Welcome — Board Chair
Washington County Board of Commissioners
6:05 p.m. Library Strategic Plan — Keith Ryskoski
7:00 p.m. Question and Answer Session
7:30 p.m. Adjourn
February 2016 March 2016
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7:00pm City Council
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Presidents' Day
5:00pm EDA Meets
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7:00pm NE Metro Water
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meeting (Oneka
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7:00pm Historical
Room)
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7:30am HBA Breakfast
6:30pm BOZA
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9:00am Dayton Water
(Blue Heron)
Summit
5:00pm Burger Night
7:00pm Planning
(Intercontinental
(Hugo Legion)
Commisison
Hotel)
28
29
Mar 1
2
3
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5
5:00pm Wash Co Local
Gov Meeting
(Prom Center)
Meetings in green are scheduled/posted meetings 1 1/28/2016 12:58 PM
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2016
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5:00pm EDA Meets
7:00pm Historical
Commission
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6:30pm BOZA-
7:00pm Planning
Commission
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7:00pm City Council 5:00pm Burger Night 6:30pm BOZA
Meetin (Hugo Legion) 71
7:00pm Planning
Commisison
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Meetings in green are scheduled/posted meetings 2 1/28/2016 12:58 PM