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STAFF REPORT <br />DATE: January 21, 2025 <br /> CONSENT <br /> <br />AGENDA ITEM: Approve MPCA Grant Agreement Amendment #1 for Well No. 2 PFAS <br />Water Treatment Plant <br /> <br />SUBMITTED BY: Jack Griffin, Sr. Project Manager <br /> <br />REVIEWED BY: Nicole Miller, City Administrator <br /> Clarissa Hadler, Finance Director Marty Powers, Public Works Director <br /> Nathan Stanley, City Engineer <br /> Chad Isakson, Assistant City Engineer <br /> <br /> <br />ISSUE BEFORE COUNCIL: Should the City Council approve Amendment #1 to the MPCA Grant <br />Agreement for the design and construction of the Well No. 2 PFAS Water Treatment Plant project? <br />BACKGROUND: On October 1, 2024, the City and MPCA approved a Gant Agreement for the design <br />and construction of the Well 2 PFAS Water Treatment Plant project in the amount of $2,283,000. The Grant <br />is set to expire on December 31, 2026. <br />On December 17, 2024, the City awarded the last of 3 procurement and construction contracts to complete <br />the project as designed. The post-bid total project cost estimate after receiving bids for all three bid packages <br />is $2,460,000, or $177,000 over the approved grant amount. After receiving bids, staff submitted a grant <br />amendment request to cover the full Project cost. A verbal approval was received from the MPCA prior to <br />recommending award of the final construction contract. <br />PROPOSAL DETAILS/ANALYSIS: The MPCA has prepared and submitted Amendment #1 to the <br />Grant Agreement for the design and construction of the Well 2 PFAS Water Treatment Plant project <br />(SWIFT Contract #257210). The Grant Agreement Amendment is attached to this agenda report and <br />increases the grant amount by $177,000 for the total grant amount of $2,460,000. All other terms of the <br />agreement remain unchanged. <br />FISCAL IMPACT: The Estimated Post Bid Total Project Cost is $2,460,000 to be funded through the <br />MPCA Grant Agreement (and Amendments), SWIFT Contract No. 257210. <br />RECOMMENDATION: Staff is recommending that the City Council approve, as part of the consent <br />agenda, Amendment #1 to the MPCA Grant Agreement for the design and construction of the Well 2 PFAS <br />Water Treatment Plant, increasing the total grant amount to $2,460,000. If removed from the consent <br />agenda, the recommended motion is as follows: <br />“Move to approve Amendment #1 to the MPCA Grant Agreement for the design and construction of <br />the Well 2 PFAS Water Treatment Plant, increasing the total grant amount to $2,460,000.” <br /> <br />ATTACHMENTS: <br /> <br />1. Amendment #1 to MPCA Grant Agreement, SWIFT Contract 257210.