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STAFF REPORT <br />DATE: 02/04/2025 <br /> Regular <br /> <br /> <br />TO: CITY COUNCIL <br />AGENDA ITEM: Old Village Garden Improvement <br />FROM: Marty Powers, Public Works Director <br />REVIEWED BY: Nicole Miller, City Administrator <br /> <br /> <br />BACKGROUND: <br />Business owners in the Old Village have expressed an interest in beautifying the downtown including the <br />five sidewalk gardens along Lake Elmo Ave. A group of volunteers involved with Lake Elmo Connect, <br />the Rotary and Landscape Architecture, Inc, presented a plan at the September 10, 2024 Council <br />Workshop to replace/improve the five old village gardens along Lake Elmo Ave. <br /> <br />Their proposed plan was reviewed by staff and the city’s contracted landscape architects HKGI. Their <br />suggestions, with a couple of revisions is being presented tonight. Tonight’s proposed plan has been <br />selected for beauty, hardiness, availability, long term success and minimal maintenance. <br /> <br />Two proposals were received to complete the garden improvements as proposed tonight, along with <br />pricing for future maintenance. <br /> <br /> <br />ISSUE BEFORE COUNCIL: <br />Would the City Council like to see the gardens improved as presented by HKGI, to contracting Pioneer <br />Landscaping, LLC to replace the gardens in 2025 and to have continued professional, annual maintenance <br />after the warranty period? <br /> <br /> <br />PROPOSAL DETAILS/ANALYSIS: <br />Staff and HKGI reviewed the proposed garden replacement plan presented by the community group. HKGI <br />made recommendations to not include additional trees in these small gardens and made minor changes to <br />plant selections based on their experience and availability. <br />Three proposals were requested for removal, installation and maintenance, two proposals were received. <br />Pioneer Landscaping, LLC was the lowest responsible proposal and comes recommended by HKGI <br /> <br />Contractor Project Cost for year 1 Estimated Annual Maintenance Cost <br />Pioneer Landscaping, LLC $21,400.00 $4,180.00 <br />Hoffman & MacNamara $31,703.00 $5,143.00 <br /> <br />The project timeline will consist of <br />• Spring of 2025 - Removal of existing plantings, mulch, soils and installation of planting bed soil, <br />mulch and perennials <br />• Fall Installation of Bulbs <br />• 1 year maintenance and warranty, plant replacement as needed and 3 weedings