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1 MINUTES REGULAR CITY COUNCIL MEETING JANUARY 11, 1984 PAGE 4 RESOLUTION 84-4 A RESOLUTION RELATING TO PERSONS HAVING ACCESS TO THE SAFETY DEPOSIT BOX AT NORTH STAR STATE BANK ~~ RESOLUTION 84-4 Councilmember Chestovich moved, seconded by Councilmember Baldwin, that a CLERK ADMIN. Surety Bond for Dewan B. Barnes be acquired at a cost of $50.00. Motion SURETY BOND carried unanimously. Mayor Eggert moved, seconded by Councilmember Chestovich, to change the starting time for Council Meetings from 7:30 until 11:00 P.M. to 7:00 until 10:30 P.M. with continuations contingent upon a unanimous vote. Motion carried unanimously.. Mayor Eggert requested that Council consider methods by which the public may address agenda items. After a discussion, Council agreed that an item should be placed in the newsletter explaining that cards are avail- able at Council Meetings which may be filled out by persons wishing to be heard regarding an agenda item. These cards may be presented at any point during the meeting prior to the addressing of the item and the Mayor will call on that person to speak before a motion is made. Citizens will also be advised they may have an item placed on the agenda if a request is received at the City Office the Friday before a Council Meeting. Also, an added agenda item will be "Council Information" and Council and Staff may use this time to disseminate information. CHANGE OF STARTING TIME FOR COUNCIL MEETINGS AGENDA PROCEDURES 2/22/84 MEETING CANCELLED - RESCHEDULED FOF 2/29/84 Mayor Eggert informed Council that he felt job descriptions and performance evaluations should be developed for the office staff and maintenance depart- ment. He felt it would make budget planning time more clear cut. The pre- JOB DESCRIPT- liminary stage would be for the person holding the position to make a detail-IONS AND ed list of how he/she spends time and the primary responsibilities should be PERFORMANCE listed first. Councilmembers Hard and Ciernia offered to work with the City EVALUATIONS personnel to develop the job descriptions. Councilmember Chestovich moved, seconded by Councilmember Baldwin, that the Council meeting scheduled for February 22nd be cancelled and a special meeting be scheduled for February 29, 1984. Motion carried unanimously. Mayor Eggert indicated he felt there was a need for better communication MEMORANDUM FOR between the office personnel and Council and presented a proposed inter- COUNCIL/OFFICE office memorandum form which could be used when the office staff has COMMUNICATION telephone conversations, meetings, or other types of information, which would be of interest to Council. Council concurred and the memorandum method will be implemented. Mayor Eggert informed Council that the League of Cities will be hosting informative meetings for Councilmembers on February 3 and 4, 1984. Any Councilmembers wishing to attend may make reservations through the City Office. He also recommended that the handbook-furnished by the League, which is quite extensive and updated periodically, should be owned by the City and returned when a member's term of office expires. LEAGUE OF CITIES MEETING FOR COUNCIL- MEMBERS TO BE HELD 2/3-4/84