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FALCON HEIGHTS CITY COUNCIL MINUTES -2- • July 14, 2004 POLICY AGENDA: Proposed ordinanceproviding for the addition of rental storage space as an Interim Use in B-3 Zone Mayor Gehrz said this policy agenda item is being continued to the August 11, 2004 Council meeting, at the request of TIES, the applicant. She met with the applicant earlier in the day and he requested more time to prepare. This date is still well within the 120-day time period. Consideration of en~ineerin~ RFP Administrator Worthington said that the City's long-time city engineer, Terry Maurer, is contracting full-time with the City of Elk River for engineering services. As such, it is a prudent time to review our consultant contract with H.R. Green and open our contract to requests for proposal from other engineering firms. In addition to sending RFP's to a number of firms, staff is recommending that an open call for RFP be placed on the League of Minnesota Cities website to ensure that we are drawing from the widest possible pool for this consulting contract. The timeline for the process is: • • RFP submitted by September 30 • Interviews throughout October • Consideration of finalists in November • Contract awarded as of January 1, 2005 The City's current contract with Howard R Green runs through December 31, 2004. Council member Lindstrom said that although Howard R. Green is doing a fantastic job, it makes sense to go out for RFP. It is good practice to make sure the City is getting the most and biggest bang for the buck. A brief discussion followed. Kuettel moved that staff be authorized to prepare an RFP for engineering services and distribute same, as outlined in the staff report. The motion was unanimously approved. Consideration of a welcome packet for new residents Mayor Gehrz said that with the projected opening of the new senior apartment building in early September, the City will need to distribute new resident information to the tenants. This is also an opportunity to promote the City's business community. Mayor Gehrz said that coupons and other information would be solicited from the business community for inclusion in a "welcome • packet" for new residents on the SE Corner.