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20 Section II: MGDPA Summary <br />C <br />MINNESOTA GOVERNMENT DATA PRACTICES ACT: <br />COMPLIANCE CHECKLIST <br />The Minnesota Government Data Practices Act (MGDPA), its accompanying rules, and related <br />statutes impose specific obligations upon government entities to comply with the procedural <br />requirements of the statute. This document summarizes these obligations. <br />The MGDPA is Chapter 13 of Minnesota Statutes. The Rules implementing the MGDPA are <br />found in Minnesota Rules, Chapter 1205. <br />COMPLIANCE CHECKLIST <br />• <br />Authority <br />1 <br />MS §13.03, <br />subd. 2; <br />MN Rules <br />1205.0300 <br />2 <br />MS § 13.05, <br />subd. 8 <br />3 <br />MS § 13.05, <br />subd. 5(1); <br />MN Rules <br />1205.1500 <br />4 <br />MS §13.05, <br />subd. 5(2) <br />5 <br />MS §13.05, <br />subd. 1; <br />MN Rules <br />1205.1500, <br />subpart 3 <br />MINNESOTA GOVERNMENT DATA PRACTICES ACT: <br />Topic <br />Customer service <br />Specific Obligation <br />Establish procedures to <br />ensure that officials <br />respond promptly to <br />requests for government <br />data. Required in <br />written form by January <br />1, 2001. <br />Purpose <br />Facilitate public access; <br />Hold entity accountable <br />Access procedures <br />Data quality <br />Data security <br />Inventory of <br />Records <br />Prepare a public <br />document setting forth <br />the rights of data <br />subjects and procedures <br />for subjects to access <br />public and private data <br />about themselves <br />Establish procedures to <br />ensure that data on <br />individuals are accurate, <br />complete and current <br />Establish procedures to <br />ensure security <br />safeguards for data on <br />individuals <br />Create and annually <br />update an inventory of <br />records containing data <br />on individuals, <br />including data <br />collection forms <br />Inform citizens of their <br />rights as subjects of <br />government data, and <br />explain how to exercise <br />those rights <br />Protect against the use of <br />erroneous data in making <br />decisions that affect <br />individuals <br />Protect individual privacy; <br />Prevent alteration of data <br />Create central repository <br />of data classifications; <br />Give notice of the data <br />maintained by entity <br />July, 2000 <br />Model Policy: Access to Government Data & Rights of Subjects Data <br />