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• <br />n <br />U <br />21 <br />Section II: MGDPA Summary <br />MINNESOTA GOVERNMENT DATA PRACTICES ACT: <br />COMPLIANCE CHECKLIST <br />Authority <br />7 <br />MS §13.05, <br />subd. 11 <br />8 <br />MS §13.05, <br />subd. 7; <br />MN Rules <br />1205.0700, <br />subpart 3 <br />9 <br />MS § 13.05, <br />subd. 9, 10 <br />10 <br />MS §138.163; <br />MS §15.17, <br />subd. 3 <br />Topic <br />Contract <br />provisions <br />Summary data <br />Dissemination of <br />not public data to <br />other <br />governmental <br />entities without <br />authority <br />Disposition of <br />records <br />Specific Obligation <br />When preparing <br />contracts by which a <br />private sector contractor <br />performs government <br />functions, insert <br />provisions that clearly <br />oblige the contractor to <br />comply with MGDPA <br />as if it were a <br />government entity <br />Prepare summary data <br />upon the written request <br />of any person; establish <br />procedures for gaining <br />access to summary data <br />An entity may not share <br />not public data with <br />another entity unless <br />required or permitted by <br />state statute or federal <br />law. <br />Dispose of and transfer <br />records in accordance <br />with statutory <br />procedures <br />Purpose <br />Extend protection into the <br />private sector where public <br />sector performs <br />government duties; <br />Prevent government <br />entities from concealing <br />data in the private sector <br />Provide reasonable access <br />to data for research <br />purposes while protecting <br />individual identities. <br />Assure public policy basis <br />for dissemination of not <br />public data; <br />Protect individual privacy <br />Ensure proper disposition <br />of records preserved for <br />legal or historical purposes <br />11 Plan for periodic Entity must formulate a Ensure periodic <br />MN Rules review plan for reviewing the determination of which <br />1205.1500, administration of data data are necessary to <br />subpart 1 practices maintain <br />12 <br />MN Rules <br />1205.1500, <br />subparts 4, 5 <br />14 <br />MN Rules <br />1205.0500, <br />subpart 3 <br />Modification of <br />data <br />handling <br />procedures <br />Parental access <br />and notice to <br />minors <br />Modify data collection <br />and maintenance <br />procedures to eliminate <br />unnecessary data <br />Procedures for parents <br />to access data about <br />their minor children <br />Appropriate step following <br />determination described <br />above (11) <br />Ensure parental rights <br />while protecting minor's <br />interests concerning <br />parental access <br />July, 2000 <br />Model Policy: Access to Government Data & Rights of Subjects Data <br />