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50 Section IV: Duties Relating to Right of Subjects • THE TENNESSEN WARNING NOTICE Minnesota Statutes Section 13.04, subdivision 2 The notice must be given when: 1. An individual 2. Is asked to supply 3. Private or confidential data 4. Concerning self All four conditions must be present to trigger the notice requirement. The notice does not need to be given when: . the data subject is not an individual • the subject offers information that has not been requested by the entity • the information requested from the subject is about someone else • the entity requests or receives information about the subject from someone else, or • the information requested from the subject is public data about that subject. Statements must be included . Why the data are being collected from the individual that inform the individual: and how the entity intends to use the data; • Whether the individual may refuse or is legally required to supply the data; • Any consequences to the individual of either supplying or refusing to supply the data; and • The identity of other persons or entities authorized by law to receive the data. Consequences of giving Private or confidential data on individuals may be collected, the notice are: stored, used and released as described in the notice without liability to the entity Consequences of giving an incomplete notice, private or confidential data on individuals cannot be or not giving collected, stored, used or released for any purposes other the notice at all, are: than those stated in the notice unless: • The individual subject of the data gives informed consent; • The Commissioner of Administration gives approval; or • A state or federal law subsequently authorizes or requires the new use or release. July, 2000 Model Policy: Access to Government Data & Rights of Subjects Data