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52 Section IV: Duties Relating to Right of Subjects • MODEL INFORMED CONSENT FOR THE RELEASE OF GOVERNMENT DATA For Government Entities Subject to the Minnesota Government Data Practices Act History and Purpose of This Consent Form This model consent form was prepared by the Information Policy Analysis Division of the Minnesota Department of Administration at the direction of the Legislature (1994 Laws of Minnesota, Chapter 647, Article 3, Section 8). The purpose of this consent form is to provide government entities in Minnesota with a vehicle for sharing information about individuals which complies with the requirements of state and federal laws that regulate access to government data. When to Use This Consent Form A consent form must be completed in order to disseminate private data on individuals when a) the release of the data is necessary to administer or manage a legally authorized program and b) one of the following conditions applies: • The data subject was not given a Tennessen warning notice when the data were collected from that subject. (See below for an explanation of the Tennessen warning notice .) • The release of the data is for a purpose or to a recipient which was not included in the Tennessen warning notice . • A Tennessen warning notice was not given because the data were not collected from the data subject. • In other situations where the consent of the data subject is required in order to release data about that • subject. These requirements are established by the Minnesota Government Data Practices Act (MGDPA), which is Chapter 13 of Minnesota Statutes. The MGDPA regulates the collection, creation, maintenance, use and dissemination of all data maintained by government entities in Minnesota and classifies data on individuals as public, private or confidential data. The MGDPA regulates access to private data on individuals as follows. Minnesota Statutes section 13.02, subdivisions 8 and 12, define private data on individuals as data that are not available to the public but that are available to the subject of the data and to the parents of the data subject if the subject is a minor. Minnesota Rules, part 1205.0400, permits access by those within the collecting entity whose work assignments reasonably require access. The MGDPA establishes several controls on the collection, use and dissemination of private data. Section 13.05, subdivision 3, limits the collection, use, storage and dissemination of private data on individuals to that necessary to administer and manage programs authorized by state or local government or mandated by the federal government. July, 2000 Model Policy: Access to Government Data & Rights of Subjects Data