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~o <br />Section V: Rights of Public Access <br />• For example, data may be inaccurate or incomplete if a wrong word, name, or phrase is used; if <br />the data give a false impression about you; if certain information is missing from the record; or if <br />certain information should not be in the record. <br />To make a data challenge, write a letter to [name, title, and address of responsible authority] and <br />say that you are challenging the accuracy and completeness of data we maintain about you. <br />Tell us very clearly what data you are challenging. Be very specific. For example, make it clear <br />whether you are challenging a specific word, sentence, date, time, or name. <br />Tell us very clearly why or how the data inaccurate or incomplete. Be very specific and write <br />down as many reasons as you can. <br />Tell us very clearly what you think should be done to make the data accurate or complete. For <br />example, you may ask us to add information, change the data we have, or remove information <br />from our records. <br />When we receive your letter, the law says we have 30 days to review it and the data you are <br />challenging, to decide whether all, some or none of the data are inaccurate or incomplete, and <br />respond to your challenge. <br />If we agree with all or part of your challenge, we will correct the inaccurate or incomplete data <br />• and try to notify anyone who has received the data in the past. This includes anyone you tell us <br />has received the data. <br />If we don 't agree with all or part of your challenge, we will tell you we believe that the data you <br />are challenging are accurate and/or complete. <br />You have the right to include a statement with inaccurate and/or incomplete data. <br />If you believe that public or private data we have about you are not accurate or complete, you <br />have the right to include a statement of disagreement with the data. If we release the disputed <br />data to anyone else, we have to include your statement of disagreement with the data. <br />You can appeal our decision about your data challenge. <br />If you don't agree with our decision about your challenge, you may appeal the decision to the <br />Commissioner of the state Department of Administration. When we respond to your challenge <br />letter, we will tell you that you have the right to appeal our decision. You then have 60 days <br />(about two months) to file your appeal. If we do not tell you about your right to appeal our <br />decision, you have 180 days (about six months) to file your appeal. <br />Your appeal must be made to the Commissioner of Administration in writing (such as sending a <br />letter, an a-mail message, or fax). Include your name, address, and a phone number, and make <br />sure you name [the entity and its responsible authority]. <br />July, 2000 Model Policy: Access to Government Data & Rights of Subjects Data <br />