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POLICY Hl <br />i 10/26/2005 <br />ITEM: Consideration for city field fee structure <br />SUBMITTED BY: Lisa Anderson, Recreation Supervisor <br />REVIEWED BY: Greg Hoag, Parks and Public Works Director <br />Heather Worthington, City Administrator <br />Parks and Recreation Commission <br />EXPLANATION: <br />Summary: Due to the recent interest in our city fields by local athletic association we <br />feel there is a need for an up-to-date policy on the use of the fields and fee structure. <br />We also felt that a "use" policy or guideline of some sort would be beneficial for the <br />scheduling of the fields to make sure we were keeping our residents, programs and fields <br />themselves in best interest. <br />At this time, a comparison of park building rentals was done to verify that current rental <br />fees were comparable to surrounding cities. We found that our current rates are in line <br />with our neighbors with similar facilities. We also added the rental of the picnic area near <br />• the Community Park building and also the pavilion shelter south of the building. This <br />gives the public access to an outdoor area with a roof and more opportunities for rentals. <br />We also created a similar "use" policy or guideline for the use of park buildings. This <br />policy ensures that the city is clear about the use of public facilities. <br />New to the fee structure is a "Play Kit" rental. Recently we have had request by renters <br />for particular recreation equipment that we own but have never rented out. By offering <br />this we are utilizing our equipment and providing recreational serves to our renters and <br />potentially covering equipment replacement cost. Both of these proposed policies have <br />been revised and were unanimously supported by the Parks and Recreation Commission. <br />ATTACHMENTS: <br />• Draft of the proposed policy to be used for field rentals <br />• Draft of a letter to youth organizations and an application form which they would <br />be required to submit in the case of renting a city field. <br />• Draft of proposed policy to be used for park building rentals. <br />• Minutes from September's Park Commission meeting. <br />ACTION REQUESTED: <br />• Approval <br />• <br />