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Adopted: 2/14/90 • <br />G. TRAVEL POLICY <br />Purpose <br />To provide for city officials, employees and volunteers to participate in local, metropolitan, regional <br />and national meetings, conferences, programs and seminars that directly benefit the City of Falcon <br />Heights; and to allow city personnel to perform job duties and responsibilities which require travel. <br />The following policies and procedures shall govern payment by the City of Falcon Heights city <br />officials (with the exception of elected officials), employees and volunteers for travel. <br />Policy <br />All reimbursement is subject to approval. The city may authorize reimbursement of travel expense <br />incurred by city officials, volunteers and employees which serves a public purpose. The travel <br />expense must be necessary, convenient and incurred solely and directly by the city officials, <br />employee or volunteer. <br />Employees and volunteer firefighters shall be paid for meetings they attend as representatives of the <br />city and for training required to carry out their city responsibilities with prior approval. Volunteer <br />firefighters shall be paid at their training rate. Hourly employees shall be paid at their regular hourly <br />rate. Salaried employees shall not receive additional compensation. • <br />Procedure <br />1. Approval <br />a. Employees. Employee and paid volunteer travel for specific events or <br />functions requires prior approval by the employee's supervisor and the city administrator. <br />b. City Officials. Travel by commission members, or other non-paid <br />volunteers requires approval by the city council. <br />c. Routine Travel. In situations where routine travel is required as part of <br />the job responsibilities, employees shall generally submit monthly claim requests and the city <br />administrator shall document approval in writing. <br />2. Travel Time. The city administrator shall be responsible for determining the number of <br />days allowed for travel by employees. <br />a. If a reduced air fare requires an employee to spend an additional non- <br />workday in the destination city, and if the reduction in air fare totals more than the extra day's <br />lodging and per diem, plus $25, then the employee will be reimbursed for the extra day°s lodging <br />and per diem. • <br />13 <br />--CHG02:40069922.v1 ~9/28/OS 11:33 AM <br />