CCAgenda_05Nov9 - Laserfiche WebLink

Home Browse Search

• b. Any excess travel time, falling within the normally scheduled work week, shall be at the employee's own expense; i.e. vacation, holiday or leave without pay. c. Travelers taking advantage of reduced air fare by staying longer than required by the conference or meeting should attach an explanation to their travel expense report showing the savings to the city. 3. Travel Requests. a. Over 50 miles or R~uiring_Overniaht Travel. A travel request for a specific event or function over 50 miles from city hall or requiring overnight travel shall be submitted to the supervisor on a travel expense report (Attachment A). The supervisor shall submit the travel expense report to the city administrator for approval. Travel information must include destination, duration of stay, method of travel, estimated expenditures, amount of any requested advance payment and reason for travel. A copy of the registration and/or brochure must be attached to the travel expense report. b. One-Da~Local Travel. Travel requests for one-day events or functions not requiring overnight travel, must be submitted to the supervisor on personnel action forms. Expenses must be documented with receipts and turned in on payment expense report for reimbursement. • 4. Allowable Expenses. a. Local Travel. Less than 50 miles from Falcon Heights and not requiring an overnight stay. 1. Registration 2. Actual meal cost, if not included in registration fee. 3. Mileage reimbursement. b. Long Distance. 1. Registration 2. Lodging 3. Inter-city transportation 4. Per diem. (Includes meals, infra-city transportation, and miscellaneous expenses) adjusted for actual expenses upon return. 5. Reimbursement. a. Travel Advance. Travel advance checks in the amount identified on the travel expense report will generally be processed in the city's payment cycle. Unused portions of a • 14 ~CHG02:40069922.v1 ~9/28/OS 11:33 AM