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.~ <br />f <br />t <br />i <br />L' <br />CITT OT 1ALCOF QICRi <br />M~~tlae Date: 11/6/89 <br />A;~++da tts: F- 9 <br />pLANNIIIG COl4aSSIQQ <br />try azsc~;inio,Q: <br />REVIEW OF APPROPRIATE MANNER OF CONDUCTING HEARINGS ON <br />LAND USE ISSUES <br />SO~iIT!'~D ~: Staff <br />~PZLVm ~: Susan Hoyt Taff, City Planner <br />!2~'I1~Il?TOIt/tD!l~RT (~t[aeb ~ditie~al sti.ett as s:cessas~)s <br />This is a brief stannary of an article by Peter Tritz, League of Minnesota <br />Cities, May, 1988, that Commissioners received sometime ago. I find it <br />useful to reiterate the points. Much of the required documentation is up <br />to Kitty.& me as staff to the Commission. However, the hearing procedures <br />and reasons for making decisions involve Commission members. <br />Hearings must be: <br />1. FAIR <br />. Use common sense in conducting hearing <br />. Make all possible opportunities available to participants to speak <br />. Avoid setting time limits <br />. Avoid limiting testimony unless clearly irrelevant <br />2. CLEAR AAID OL~'LElE RH00[tD6 <br />Record a verbatim transcript of the entire hearing <br />Require people to identify themselves clearly <br />Witnesses must state their background . Avoid debating the issue within <br />the audience. Irrelevant comments should not be made by ~.he Council or <br />Commission. <br />All documents presented by witnesses must be included in the hearing and <br />clearly labeled <br />Outside contacts to d~on~nakers on controversial issues must be <br />recorded <br />3. ~~S`II2ATS A REA.SiQdART.F IlH(:ISIQd BASEa LJPQQ EYIDFSJCE PRFS@T1F~ AT THE <br />HEARII~IG <br />The Commission's decision must reflect a consideration of all testimony <br />and be a logical conclusion from the testimony <br />All related documentation, statutes and ordinances from the testimony <br />at the hearing must be addressed in the decision <br />