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C7 MEMORANDUM To: Members of the Planning Commission CC: Justin Miller, City Administrator; Laura Kuettel, Council Liaison From: Deb Jones, Staff Liaison Subject: Planning Commission Meeting on March 25, 2008 Date: March 21, 2008 The City's long approval process of the new comprehensive plan begins with your meeting this coming Tuesday, March 25. We have scheduled a public hearing to take formal comment from the community on the draft plan. After the hearing we hope you will be able to make a recommendation to the City Council so they can grant a preliminary approval on Apri19. This will allow us to get • the draft out to adjacent communities in good time to finish their six month review and submit the plan to the Metropolitan Council by the end of the year. This stage of the process is needed to give neighboring cities some confidence that the plan will not change substantially from what they are given to review. Staff requests that the commission incorporate any of their suggested changes into the recommendation to the Council. If you have specific changes to recommend, it may facilitate matters if you prepare something in writing. This includes any items that were discussed last month, as we have not had staff time to make any changes in the draft since last month. The city attorney advises us that we dori t need a formal written resolution at this stage and that your recommendation can take whatever form you see fit. He also said that many cities hold a second public hearing (and a second planning commission vote) after the adjacent municipality review period, so we certainly have that option. Final, formal adoption will take place after the Metropolitan Council reports back to us next year. Please note that the election of a commission vice chair is placed on the agenda after the comp plan agenda item. Staff thought it would be best to proceed to the hearing as soon as possible after the beg"inning of the meeting. However, you may move it to the beginning of the meeting if you prefer. As always, please let staff know as soon as possible if you will not be able to attend. We do require a quorum for this meeting. • Have a good weekend! See you Tuesda!