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MINUTES REGULAR PLANNING COMMISSION MEETING APRIL 3, 1989 PAGE 2 Daykin stated that a staff member should attend each meeting. DAYKIN A written recommendation could also be presented but this staff member could then field questions if they were in attendance. Black advised that. he had discussed the issue prior to this BLACK meeting with the City Administrator who indicated it was not possible for her to attend Planning Commission meetings since she already had to attend Council meetings. Boche stated he was not adverse to written recommendations. BOCHE If a complex issue arose, the City Administrator could then attend. Carro]_1 was of the opinion that the staff could work out the CARROLL how. However, she would like to forma]ly request that the Planning Commission be asked in advance as to what kind of assistance it would like. The Planning Commission shou]_d specify the what. Duncan agreed that in certain cases the Planning Commission should have the City Administrator's input as to the background information and possibly a recommendation but it most instances the Commission should be making its own decisions. The City Administrator may not be the person with the best expertise ~in a certain area. DUNCAN Finegan stated that the Planning Commission has the final responsibility for a decision--the facts should be provided and recommendation FINEGAN made. After further discussion, Carroll moved, seconded by Boche, that the Planning Commission would like to formally request additional staff support to be the responsibility of the City Adminnistrator. The determination of how this would be provided is to be the responsibility of the City Administrator and the determination of what is to be provided is the responsibility of the City Administrator and the Chair of the Planning Commission. Motion carried unanimously. The parking issue was then discussed and the Planning Commission agreed that the best way to proceed would be to appoint a Committee to study the issue. Some possible items to consider would be: research the issues in the past two years that have triggered the need for these special parking needs; frame the policies which underlay the issue; makes policy guidelines for Planning Commission acceptance; and then formulate recommendations. Carroll, Black, Finegan and Barry voluntereed to be members of this Committee. Sue Gehrz, resident of University Grove, volunteered to help this Committee when it considers the Grove FORMAL REQUEST FOR STAFF ASSISTANC} CITY PARKING ISSUE COMMITTEE APPOINTED .parking.