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`CONSENT CONSENT CONSENT CONSENT CONSENT CONSENT Meeting Date: 3/22/95 Agenda Item: C 6 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Request for authorization to hire a streetsweeper for the city's spring and fall streetsweeping SUBMITTED BY: Pete Klingenberg, Public Works and Parks Superintendent REVIEWED BY: Susan Hoyt, City Administrator EXPLANATION /SUMMARY: (Prepared by S. Hoyt) The city's purpose in bi- annually sweeping its streets is to reduce the sand and grit that accumulates on the streets and to keep it outside of people's homes and away from the stormsewers. Streetsweeping must be both cost effective and very efficient. The city received three responses to the eight requests for proposals mailed to streetsweeping companies within the metropolitan area. The three responses included an option for depositing the streetsweeping materials at county -owned sites to use with the new recycling equipment that is being purchased with a State Innovations Grant Award to Ramsey County and many of its suburban municipalities. The city budgeted 12,000 for its 1995 streetsweeping costs. All proposals came in for under the $12,000 as follows: Mike McPhillips Inc. $11,330.00 Quality Outdoors Inc. 10,070.00 Foss 6,965.00 All firms were asked to provide municipal /public references as well as identify the number of sweepers available to the city. Based upon careful research and city experience working with these three companies, staff recommends that the city hire McPhillips because it efficiently and expediently gets the job done with little supervision or inconvenience to residents. The city's experience with McPhillips was very good, from posting no parking signs to having enough well- maintained functioning equipment, as has been the case in other cities. (McPhillips serves Little Canada, Woodbury, the Minnesota State Fair and the University of Minnesota whereas the other applicants had few or no public entities referenced.) Unlike some contract relationships, where more staff time can make up for a little less efficiency in a lower priced contract, streetsweeping directly affects all the city's residents. It requires that there be no parking on the streets for the day or two that sweeping takes place. A less efficient sweeper really disrupts daily life for the city's residents and requires extra hours of public works staff supervision (hence, extra in city personnel). ACTION REQUESTED: Authorize the city to hire Mike McPhillips Inc. for the city's 1995 streetsweeping.