09-23-2015 Council Minutes - Laserfiche WebLink

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MINUTES CITY COUNCIL SEPTEMBER 23, 2015 reviewed the September 18, 2015 staff report which outlines various options. This list is as follows: 1. Establish a fund transfer from Recycling/Disposal Fund (#203) of $15,000 to offset administrative expenses paid for in the General Fund. This amount is being generated by our oversight of the recycling program and is sustainable going forward. 2. Increase Park Shelter rental fees. We currently charge $37 for a small shelter and $115 for the main Spooner Shelter. In looking at other city's fees, an increase seems supportable. We may also want to add a resident/non-resident component. Based on a resident fee of $179 and a non-resident fee of $200 for the main shelter and $50/$90 for smaller shelters, our recent utilization would generate about a $5,000 increase in fees. Assuming that could result in less rentals, staff would assume a $2,500 increase in fees would be possible. Non-residents make up most of the rentals at a ratio of about 3 to 1. 3. Provide an additional $10,000 transfer from the Cable TV Fund (#202) to the General Fund to offset costs such as insurance, utilities, payroll processing, work comp, etc. Franchise fees currently generate about $130,000 in revenue and we contribute about $30,000 of that amount back to North Suburban Cable Commission for franchise oversight and community access. 4. Reduce budget associated with hiring of new City Clerk by $10,000 associated with a lower position on the salary scale. (Once a hiring decision is made, this number can become more precise. 5. Striping costs can be reduced in 2016 by $8,000 by having that amount of work completed yet this year (streets that have already been seal coated). The 2015 Budget can accommodate this increased cost based on current projections. 6. Eliminate additional hours for Accounting Clerk (currently increased by five hours per week). This would yield a total reduction of $6,721 with $2,688 of that attributed to the General Fund (levy impact). 7. Do not create In-house Planner position. The total cost of this proposal is projected at $4,680 and the impact to the General Fund is $3,077. 8. Do not hire part-time Utility Billing Clerk (in association with In - House Planner position). We budgeted 16 hours a week for this position. The total cost is $16,640 with a General Fund impact of $5,491). 9. If we reduced the hours of the part-time Utility Billing Clerk to 12 per week, the total cost drops to $12,480 and the General Fund Impact is $4,118 for a General Fund savings of $1,373 over the previous option. 5