03-09-2016 Council Packet - Laserfiche WebLink

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SECTION 16 - LEAVES WITHOUT PAY Parenting Leave - Parenting leave without pay, not to exceed six (6) months in duration, will be granted upon the birth or adoption of a child (or children) at the employee's request. This leave may be extended through the use of the employee's accumulated vacation PTO leave. Emergency/Furlough Leave - Permission to take emergency leave without pay may be granted to each regular employee after one year's service who, in the opinion of the City Administrator, furnishes adequate proof that a personal matter necessitates attention. The City Administrator may also grant furlough leave to a city employee for leaves without pay provided such furlough leave does not create an undue hardship on the City. No longer than ten (10) days will be granted within a calendar year. Requests in excess of ten (10) days may be granted by the City Council. No employee shall absent themselves from assigned duties without notifying, at the earliest possible time, his/her immediate supervisor or some other management representative if supervisor is not available. Leaves of Absence - Upon request of an employee, leave of absence without pay may be granted by the City Council, taking into consideration good conduct, length of service, and efficiency of the employee, and the general good of the city service. Such leave of absence shall not exceed a period of ninety (90) days, provided that the same may be extended beyond such period if the leave of absence is for continued disability or other good and sufficient reasons, but in no case exceed one (1) year except when the employee is detailed for military service or is disabled for disability incurred while in the service of the City. No vacation or sick leave PTO benefits shall accrue during a period of leave of absence without pay. For the purposes of this policy, an employee on Short Term or Long Disability is not considered to be on a leave of absence. Employees on Leaves of Absence – Employees on leaves of absence (when PTO has been exhausted) would be responsible for payment of insurance benefits for any full month that they are on leave. When the employee works any number of days in a month, the employee would accrue PTO and holiday hours pro-rated, and the City would pay the cost of health, opt-out, and life insurance pro-rated based on the number of days the employee worked in the month in question versus the total number of regular working days in the same month. An unpaid leave of absence may be granted to an employee to offset prospective vacation PTO pay contributions to the employee’s Post Employment Health Savings Plan, subject to approval by the City Administrator. In this case, vacation and sick leave PTO benefits shall accrue during the leave of absence without pay. Leaves Due to Weather Conditions - In the event an employee is unable to report for work because of extreme weather conditions (e.g. winter blizzard), such employee may, upon the approval of the supervisor, be granted leave without pay or use vacation PTO or compensatory time for the day or days in question. Such employee may also be allowed, upon approval of the supervisor, to make up the time lost at straight time rate by working extra hours before or after his/her regular shift. 31