07-27-2016 Workshop Minutes - Laserfiche WebLink

Home Browse Search

MINUTES CITY COUNCIL WORKSHOP JULY 27, 2016 There was Council consensus not to participate in the Minnesota GreenStep Cities Program. REVIEW The City Clerk stated that the Council and Staff have discussed creating a PROPOSED City of Little Canada Facebook page, but the Council wanted a social SOCIAL media policy in place prior to the City joining any social media sites. She MEDIA explained that a social media policy has been drafted for the Council to POLICY review. Fischer stated that he had provided some written comments for minor changes. Torkelson stated his suggestions. McGraw stated that the City Administrator should have a meeting with all City employees to review the City's expectations in regards to any posting on social media sites. He noted that the employees should sign a statement that they agree to adhere to the policy. Torkelson stated that there are options for employee training on how to use Facebook, and that it would be a good idea for at a few staff members to attend a training session. There was Council consensus to move forward with the social media policy with the changes suggested, and that a meeting should be held with all City employees to review the new policy once it is adopted. The City Clerk stated the agreed upon changes will be made, and the social media policy will be on the next Council meeting agenda for action. DISCUSS The City Clerk stated that the Council and Staff have been discussing UPDATING updating the city website for the last few years. She explained that Staff CITY has talked to two new website vendors, Revize and CivicPlus, along with WEBSITE GovOffice, who is the current website vendor. She stated that GovOffice has not made any improvements to the administrative side of their websites, and it has always been cumbersome to work with. She stated that Staff did not recommend spending over $4,000 to update the GovOffice website without getting any improvement to the administrative side. The City Clerk stated that Revize and CivicPlus seem to offer very comparative services and website appearance. She explained that CivicPlus has always been more expensive than other vendors, but they recently lowered their quote for a core package from $26,610 to $9,990, and a premium package from $53,210 to $15,995. She noted that their annual maintenance fees for the core package are $500 more than Revize. McGraw asked if Staff wanted a premium package. The Associate Planner stated that Staff s opinion is that a core package, using a design template, would be enough for what Little Canada wants to accomplish 2