05-25-2016 Special Mtg - Improvement Hearing

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MINUTES CITY COUNCIL SPECIAL MAY 25, 2016 that if they have to haul something away, it should be the poor quality soils instead. He stated that a lot of the base under these street is fly ash, which is very frost susceptible. The City Engineer explained that a full reconstruction is what would normally happen, but the costs would be very high because of the condition of the soils. He noted that the proposed improvements do not meet a design standard, but is more cost effective and has worked for the last 25 years. The City Engineer explained that the funding would be determined by the method used for assessments when Ryan Drive was repaired in the early 2000's. He stated that the assessment payments can be made in full within the first 30 days after the assessment hearing, which will likely be in October. He reviewed the two proposed options for these streets. The City Administrator clarified that Option 2 was based on a request from the attendees at the neighborhood meeting. Roger Stanke, owner of 209 Ryan Drive, asked if a mat would be used. The City Engineer stated that a geotechnical engineer said a mat would not be beneficial here because of the type of soils and moisture levels. An attendee asked why the Q3 property is not being assessed because they use the street more than anyone else. The City Engineer stated this is the usual cutoff location in this area. The City Administrator stated because of the history of this road, and when Spruce Street gets done, they will be assessed, and they are also being assessed this year for the South Owasso Boulevard improvements. An attendee asked when the work would be done. The City Engineer stated the contractor said he would use the same pricing as already bid, and it needs to be done this year because the street probably will not hold up over another winter. The attendee stated it did not seem like they had a choice. He was surprised by the cost, but agrees that it needs to be done. He stated that he understands why Q3 isn't being assessed for these improvements, but wishes they would be because of how much they use the road. He questioned why the City does not just use part of the taxes that people already pay for street improvements. The City Administrator stated that this assessment policy has been in place for many years to pay for street projects. The City Administrator asked for opinions about the two options. An attendee stated the costs were not much more to do the corrections, so his opinion was to do that. The City Engineer stated if there are really soft or poor spots, they will fix those, otherwise they will correct as far as the material they have will go. 2