08-24-2016 Workshop Packet - Laserfiche WebLink

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STAFF REPORT TO: Mayor Keis and Members of City Council FROM: Joel Hanson, City Administrator DATE: August 18, 2016 RE: Workshop with Parks & Recreation Commission For Wednesday’s workshop, we should try to cover three topical areas. They are: 1. Parks & Rec Mission/Vision Statement (attached to this memo) 2. Future Departmental Staffing given Jim Morelan’s pending retirement. 3. Review/Discussion of the Parks & Recreation Commission’s Capital Improvement Listing. In reviewing the Mission/Values Statement, the goal is to review the work product and determine if any changes are necessary. If no changes are needed, a discussion on the next steps of the strategic planning process should be discussed. In discussing departmental staffing, there are a few things to focus on. They are: • Timeline for Jim’s retirement. • Determination as to whether the position is fulltime or part-time. • If fulltime, are we maintaining current overall staffing levels (i.e. 1 ½ FTE’s) or are we adding to the staffing complement. • Based on Jim’s timeline, how do we go about filling the position decided upon? This should primarily focus on duties of the position and when we want someone in place. (We have attached a copy of the current job description for the Parks & Recreation Director position. It has not been reviewed in quite some time.) The last topic to discuss is the capital improvement priority listing (copy attached). Staff will be incorporating the prioritization into the General Capital Improvement Fund budget that the City Council will review as part of the budget process. However, any comments or direction that can be provided at this time may be helpful as we plug in numbers.