07-19-2016 Parks & Rec Minutes - Laserfiche WebLink

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MINUTES PARKS & RECREATION COMMISSION July 19, 2016 PARKS AND RECREATION MISSION STATEMENT Chair Miller explained that last month the Commission had asked the City Engineer to come up with some estimates regarding adding a sidewalk near the park entrance, sprucing up the entrance, and possibly constructing an overlook to view the creek. The Director reported he did not yet have estimates from the City Engineer, but thought the project would be important to identify in the Capital Improvements Plan which they would talk more about during the budget discussion. The Recreation Supervisor reported the Ice Cream Social will be Thursday, July 28th from 6 – 8pm at Spooner Park in the lower shelter. She explained Culvers will be providing root beer floats, a photo booth will be available, a magician will present for an hour, and the fire fighters will be there with a firetruck for about 45 minutes. Chu asked how the event would be advertised to the community. The Recreation Supervisor stated an email will be sent to the schools with information about the social, an advertisement will be placed in the Le Petit and on the City Website, and many local businesses also advertise the event. Horwath asked if the City has used Facebook or Nextdoor to advertise events. The Recreation Supervisor indicated they have not. Horwath noted he would share the flyer to both sites. The Director explained he could also send out a PDF to everyone so they could share the flyer. He also noted he would make copies for anyone who wanted some. Chair Miller explained that last month the mission statement had been approved by the Commission and the next step was to present it to the Council for final approval. The Commission decided they would like to ask the Council to have a workshop prior to the second council meeting in August. Chair Miller reported the City Administrator was present to discuss budget details with the Commission. The City Administrator stated he would like to see more involvement in budget planning from the Commission to help ensure their projects secured the proper funding. Then, he explained the different funds and how they could be allocated. He explained the Parks and Recreation Operation Budget was made up of a portion of the General Fund. This money is generally used for administrative and maintenance activities within the Parks and Recreation Department. The City Administrator also outlined the Parks and Recreation Special Fund which is used for programming. He explained the account currently has about $55,000. The City Administrator also discussed the General Capital Improvement Fund. He stated this fund is typically used for administrative costs such as printing and also Park Maintenance equipment. The City GERVAIS MILL ENTRANCE (NOEL DRIVE) REVAMP ICE CREAM SOCIAL PROGRAM 2017 BUDGET PLANNING