11-02-2017 Parks & Rec Packet - Laserfiche WebLink

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STAFF REPORT TO: Parks & Recreation Commission FROM: Joel Hanson, City Administrator Bryce Shearen, Parks & Recreation/Comm. Services Mgr DATE: October 27, 2017 RE: 2018 Capital Improvement Priorities In this budget, staff felt it would be easier to follow if we show all Parks & Recreation (other than acquisitions) in the General Capital Improvement Fund #400. We found it difficult to jump between funds and felt if we list the projects in the 400 Fund, we can then show transfers in to fund them and corresponding transfers out from the funds where the expenditure was initially planned. This impacts the Park Land Acquisition Fund and the 10% Gambling Fund. Staff also added a number of expenses in the Parks subcategory relating to on-going maintenance of existing facilities such as trails, fields, etc. These additions totaled $280,000 for 2019 through 2022. We have been doing a good job in this regard with equipment, but we felt we should start planning on some on-going allocations for certain types of improvements versus waiting until a project presented itself. In this way, we provide more stability to the process versus always adding new expenditures each year. We will be doing further refinement of these costs over the next couple of weeks. For the Old Fire Hall, we have programmed $150,000 for the building exterior enhancements. We are hopeful that number is on the high side. We are currently obtaining quotes for architectural services to prepare specifications for bidding that work. In the General Fund, the Council chose to set our preliminary levy at 6.95 percent to reduce dependence on LGA in the General Fund by $60,00. (This also helps the General Improvement Fund.) We are also showing a projected deficit of $29,578. Staff will continue to evaluate options but wanted to provide you with this update and receive any feedback you may have. Items 1-9 from the listing below represents your ranking from the October 5, 2017, Parks & Recreation Commission Meeting. Items 10-13 were adjusted accordingly with the ranking of the previous items. A list of “new” items had been updated from last meeting’s discussion for your consideration to add in the priority ranking. Staff would like the prioritization list to be substantially completed at the November 2 meeting so that a final list can be presented at the December meeting for final approval. The overall listing is as follows: 1. Gervais Mill Park garden – $51,750 2. Spooner Park Playground - $129,000 (Number increased due to possible modifications to curbing.) 3. Pioneer Park Playground - $150,000 (Number increased due to possibility of a