02-13-2019 Council Packet - Laserfiche WebLink

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Employees may add features to their phones such as e-mail, Internet, and unlimited text messaging. Each employee is responsible for any additional costs associated with these extra features unless one or all of these extra features are deemed essential for work functions by the Department Head and City Administrator, in which case the City will pay for the feature. Personal Use During Work Hours While at work, employees are expected to exercise discretion in using cell phones for personal calls. Personal cell phone calls should be kept to a minimum so as not to interfere with employee productivity or distract others. Excessive personal calls during work hours, regardless of the phone used, are unacceptable. Employees using their own cell phones are subject to the same standards and are expected to exercise discretion as well. Payment Cell phones assigned by the City may be used for personal calls. Employees will pay a portion of the monthly cost of the phone to gain personal use privileges. Employees who choose to use the work-provided phone for work purposes only will not be charged a monthly fee. Employees who are paying for a phone provided by the City will have the total amount they owe, including extra features, $15 deducted from their payroll checks once a month. If an employee accrues extra charges that are not regular monthly charges he or she will be responsible for paying those charges by cash or check. If it is a continual occurrence, such as exceeding 400 texts in a month, the employee will be required to enroll in the unlimited text messaging plan due to excessive staff costs associated with tracking the extra charges. Employees who have their own phones that they also use for authorized City-related purposes will be reimbursed at a rate equal to 2/3 of the monthly rate for a City-provided phone $30 per month. For example, if an employee is charged $10 per month for a City- provided phone that costs $30 for basic service (not including extra features – which are paid for by each employee), then an employee using his own phone would be reimbursed $20 per month, or 2/3 of the cost of a City-provided phone. Accessories Equipment Employees who are eligible to receive a City-provided phone may select an iPhone or android device that is currently available from the vendor with a cost of up to $250. The employee is responsible for any cost over $250 should they choose a more expensive phone. Any replacement or upgrade devices must follow the current terms of the contract provided by the City of Little Canada. The City will furnish each City-provided phone user with an approved charger, protective cover, belt clip, and/or face protector at no cost to the employee. Each individual phone user will pay for any additional accessories.