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Employees who choose to use a personal phone for City-related business and receive <br />reimbursement are responsible for all costs associated with the cellular telephone plan <br />they choose. For example, lost or stolen phones, phones that break or quit working, plan <br />penalties, replacement phones, activation fees, excess charges, text messaging, data <br />tethering, insurance, etc. are all the sole responsibility of the employee. <br /> <br />City-provided Phone Damages Care and Use <br /> <br />Employees in possession of a City-issued cell phone are required to care for the phone in <br />a responsible manner, and to take appropriate precautions to prevent theft, damage, and <br />vandalism. <br /> <br />Employees shall not engage in text messaging or any other phone operations that impair <br />driving while operating a vehicle or any equipment at any time, including non-working <br />hours and shall also follow Minnesota State Law regarding cell phone use in a vehicle or <br />equipment. <br /> <br />City-provided cell phones that are broken, damaged, or lost during the course of regular <br />work duties will be replaced at the City’s expense. City-provided phones damaged or <br />lost due to carelessness will be replaced at the employee’s expense if it happens within <br />one year of the purchase of the phone. The phone can be replaced for free after one year <br />under the provisions of the contract with the provider. <br /> <br />Security <br /> <br />Security is of particular importance with smartphone technology, as each device is a point <br />of access to the city. Employees whose phones are synced to the city’s network are <br />required to be passcode protected and employees must immediately report the loss of <br />their phone, whether it is a city-issued phone or personal phone. The city retains the right <br />to have the cell phone service for city-owned phones disconnected at any time. <br /> <br />