04-10-2019 Council Packet - Laserfiche WebLink

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RELEVANT LINKS: League of Minnesota Cities Handbook for Minnesota Cities 10/15/2018 Expenditures, Purchasing, and Contracts Chapter 22 | Page 24 • For the first six months after a city designates an alternative means of dissemination, it must continue to publish bid advertisements in the official newspaper in addition to the alternative method. The newspaper publication must indicate where to find the designated alternative method. After the expiration of the six-month period, an alternative means of dissemination satisfies any publication requirements. These represent minimum requirements. As the number of people or firms receiving notification increases, so will the chances of receiving more favorable bids or proposals. Consequently, cities find it a best practice to advertise in magazines, newspapers, and trade journals that have readers who could supply the needed article or construction work. In addition, the city may personally contact merchants or contractors who may have an interest in submitting a bid. c. Contents of bid advertisement The published notice should contain at least the following information: Ryan v. City of Coon Rapids, 462 N.W.2d 420 (Minn. Ct. App. 1990). • A description of the project or purchase being sought. • The availability and location of specifications. • Bid requirements (such as sealed bids, or any accompanying security). • Where the bids must be submitted. • The deadline for submitting bids. • The time and place of the bid opening. • The city officers who will be present for the opening. • A statement indicating that the city may delay the award until certain events occur. • A statement indicating that the city reserves the right to reject all bids submitted. Minn. Stat. § 16C.285. LMC information memo, Competitive Bidding Requirements in Cities. A solicitation document for a public construction “project” estimated to exceed $50,000 and awarded pursuant to either the lowest responsible bidder selection method or the best value selection method must contain certain information. A “project” means the “building, erection, construction, alteration, remodeling, demolition, or repair of buildings, real property, highways, roads, bridges, or other construction work performed pursuant to a construction contract.” Minn. Stat. § 16C.285, subd. 4. A responding contractor shall submit to the city a signed statement under oath by an owner or officer verifying compliance with each of the minimum criteria at the time it responds to the solicitation document.