04-10-2019 Workshop Minutes - Laserfiche WebLink

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MINUTES OF THE WORKSHOP MEETING CITY COUNCIL LITTLE CANADA, MINNESOTA APRIL 10, 2019 Pursuant to due call and notice thereof a workshop meeting of the City Council of Little Canada, Minnesota was convened on the 10"' day of April, 2019 in the Conference Room of the City Center located at 515 Little Canada Road in said City. Mayor John Keis called the meeting to order at 6:00 p.m. and the following members of the City Council were present at roll call: CITY COUNCIL: Mayor Council Member Council Member Council Member ABSENT: Council Member ALSO PRESENT: City Administrator Finance Director City Clerk Mr. John Keis Mr. Tom Fischer Mr. Christian Torkelson Mr. Mike McGraw Mr. Rick Montour Mr. Chris Heineman Ms. Brenda Malinowski Ms. Heidi Heller Mayor Keis stated that the purpose of this evening's workshop is to discuss fiscal policy amendments and get an update on the City Engineering Services RFP. DISCUSS The Finance Director stated that she wanted to update the fiscal policies to follow UPDATING State Statute and reformat it with a table of contents so it is easier to reference. FISCAL POLICIES Keis asked how often they would get financial updates. The Finance Director stated she plans to give financial updates to the Council quarterly. She reviewed the fund balance and what the policy should state. She stated that the ordinance was last updated in 1989 and only allowed the City Administrator to authorize up to $1,000 without Council approval. She explained that the League of Minnesota Cities has best practice guidelines that suggest city administrators can make contracts for purchases up to $20,000. The City Administrator explained that State Statute requires two quotes, when practical, for purchases over $25,000. He stated that the voucher list could be included in the Council packet. There was Council consensus to add the vouchers in the packet with the understanding