04-14-2021 Council Minutes - Laserfiche WebLink

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MINUTES CITY COUNCIL APRIL 14, 2021 to maximize the life of each roadway, timely maintenance, rehabilitation, and reconstruction is vital. He reported that the past practice of the City has been to utilize staff and the consulting engineer to evaluate roads on an annual basis by driving or walking them and determining the condition of the streets. He noted this has allowed the City to project its streets five years out, but it limited staff s ability to look out further besides general speculation. He stated that Bolton & Menk is proposing the preparation of a formal Pavement Management Plan, utilizing cutting -edge artificial intelligence technology by a company called Roadbotics, to inventory the condition of the entire network and forecast the system needs over a specified amount of time. He explained that the proposed analysis and plan will provide a framework for long-term management of the street system while also incorporating high level underground utility needs. The final report will identify the specific ratings for every roadway in our city, and will also outline the anticipated costs to maintain our system over the next 15 years. The Public Works Director stated that Bolton & Menk staff recommends starting with a 15-year plan, but it can be adjusted either way as -needed, and this information will allow us to generate a 10-year Capital Improvement Plan. The Public Works Director noted that this was unbudgeted. He stated the Pavement Management Plan is estimated to cost $20,500 and would be funded through the Infrastructure Capital Improvement Fund, which has savings in 2021 due to the competitive bids received for the street projects. Torkelson stated that he is very supportive of this and thinks it will be very helpful in budgeting and planning years ahead. Fischer stated he agrees that this is a good investment. McGraw introduced the following resolution and moved its adoption: RESOLUTIONNO. 2021-4-47 —AUTHORIZE THE PREPARATION OFA FORMAL PAVEMENT MANAGEMENT PLANIN THE ESTIMATED AMOUNT OF $20,500 The foregoing resolution was duly seconded by Torkelson. Roll Call Vote: Keis/Fischer/Torkelson/McGraw/Miller Ayes (5). Nays (0). Resolution declared adopted. APPROVAL OF REQUEST FOR PROPOSAL FOR PIONEER PARK MASTER PLAN The Parks & Rec/Community Service Manager stated that over the past 12-18 months, the Parks & Recreation Commission and City Council have held multiple workshops and conducted an extensive community engagement process related to the Pioneer Park Master Plan. He explained that the Pioneer Park Master Plan will serve as a guiding document for several short-term and long-term enhancements to Pioneer Park. He stated that a consulting firm that includes both Engineering and Landscape Architecture services is required to complete the Master Plan, and it will be important that both of these professionals work closely to ensure that the final plan can be implemented. He noted that a draft RFP is included in the staff report and reviewed the proposed timeline. He stated that the 2021 budget includes funds in the General Capital Improvement Fund (400) for consulting services. He noted that the goal is to have a final plan done in August. on