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TO: Mayor Keis and Members of City Council <br />FROM : Chris Heineman, City Administrator <br />Brenda Malinowski, Finance Director <br />DATE: September 4, 2019 <br />RE: 2020 City Administrator Recommended Budget <br />The annual budget process is guided by policies and ordinances which have been adopted by <br />the City Council. Program requests from the leadership team are evaluated and prioritized and <br />appropriations are included in the preliminary budget. The City Administrator incorporates <br />feedback and direction from the City Council as part of the of the budget preparation process <br />and considers the financial impacts of each program request. <br />The annual budget is more than a financial document, as it reflects the City of Little Canada’s <br />plans, policies, procedures, and objectives regarding services to be provided in the fiscal year <br />2020 and beyond. The following descriptions and background information will serve to highlight <br />the 2020 City Administrator Recommended Budget. The Gross Property Tax Levy is proposed <br />to increase by 4.5% with this Budget. <br />Budget process and timeline <br />According to the municipal code, the City Administrator shall prepare an annual fiscal budget <br />and capital improvement plan for the City Council. The budget follows the calendar year, <br />January 1 to December 31. <br />Minnesota Statutes require the preliminary budget and the proposed tax levy be approved by <br />Council prior to September 30th each year. This proposed levy must be certified to the Ramsey <br />County Auditor by September 30th. The preliminary tax levy may be decreased before final <br />adoption in December, but it may not be increased. <br />State law also requires that the City must announce by September 30th, the time and place of a <br />future meeting at which the budget and levy will be discussed and public input allowed, prior to <br />the final budget adoption and levy determination. This public input meeting must occur after <br />November 24th and must start at or after 6:00 pm. By that same September 30th date, the City <br />must provide the County with the information listed above, plus a phone number and address <br />where comments and questions about the City’s budget may be directed. <br />The City is required to adopt the final property tax levy and certify the amount to Ramsey <br />County on or before December 28th of each year. The City of Little Canada typically has one <br />City Council meeting in December. This year, this meeting will be held on December 18th. <br />DRAFT DOCUMENT 1