Laserfiche WebLink
-Able to electronically connect any supporting documents to the permit (the file can then <br />be moved directly into Laserfische) <br />-Automatically creates an official-looking, all typewritten, permit and inspection form that <br />the applicant is given to post on-site <br />-Able to store all rental housing license information and can create either a batch email or <br />mailing to send out for the license renewals <br />-Easily create financial reports of payments received <br />-Easily create reports of data needed for required State reporting <br />Staff looked at different companies that offer software for permits and business/rental licensing <br />and received quotes from two: Springbrook and Permitworks. Staff is proposing to move <br />forward with purchasing three modules from Permitworks for Permits, Business/Rental <br />Licensing and Contractor Licenses. The software costs for Permitworks include training and <br />implementation costs as a “not-to-exceed” amount. Their training and implementation costs are <br />billed at an hourly rate, and staff is anticipating that some data entry work can be done internally <br />and training costs could be lower than proposed. The 2020 Budget includes funds to work with <br />OPG-3 to add online services for permits and possibly licensing. <br />BUDGETARY IMPACT <br />Staff is proposing that the funds for the permit and licensing software come from the 2019 <br />building permit revenue since it is over $100,000 higher than budgeted. According to Minnesota <br />Statutes, municipalities must adopt management and accounting procedures to ensure that fees <br />are maintained and used only for the purpose for which they are collected. Permitworks <br />Building Permit, Business/Rental Licensing and Contractor Licensing Software meets this <br />criteria and is an appropriate use for the excess building permit revenue. <br />STAFF RECOMMENDATION: <br />Staff recommends the Council approve the purchase of Permit, Rental/Business License and <br />Contractor License modules from PermitWorks for $13,985 plus the 2020 annual support cost <br />of $2,685 for a total of $16,670.