02-26-2020 Council Packet - Laserfiche WebLink

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When the payment is sent to the Fire Relief, it is recorded as an expenditure. $55,000 was budgeted but $61,478 was received.  Protective Inspections $5,178. Private contract services were necessary this summer, in order to cover inspections. There is sufficient building permit revenue to cover these expenses. o Three departments had unexpected expenses in 2020 that caused the department to exceed the budget.  Animal Control $2,076. There was an increase in the fee amounts for animal control services when the service was transitioned from Hillcrest to Ramsey County. This change in service occurred when Hillcrest notified the City that it would no longer provide this service. In addition, more animals were unclaimed in 2019.  Storm Water $6,596. The department exceeded the budget due to repairs of catch basins at City Hall and on Noel Drive. The catch basins developed sinkholes that required a complete rebuilding of the structures. The electric and gas utilities line item was also over budget due to the high amount of precipitation received in 2019. The Sleepy Hollow lift station ran for most of the year. It continued to run through December, which is very rare.  City Garage $5,096. Two items caused this department to exceed the budget. $3,300 was spent to repair the public works maintenance bay door. The door had fallen out of the tracks after being hit by a crane in a freak accident. There were also issues with the HVAC system on two separate occasions. The computerized system has proven to be very expensive to repair. General Fund Summary It is estimated that the Fund Balance will increase $401,937 at December 31, 2019. During the 2020 budget process, it was estimated that the City would experience an increase in fund balance, in part due to the building activities. Specific building permitting efficiency improvements that had been requested to be funded in the 2020 Budget were identified to be funded with the increase of the 2019 Fund Balance. The 2020 Property Tax Levy did not need to be increased to fund these improvements. These building permit efficiency improvements are as follows: Description Council Meeting Approval Amount PermitWorks (building permit software) 11/16/2019 $16,670 OPG-3 (online building permits) 01/29/2020 $22.200 Address file scanning 12/18/2019 $40,000 Total $78,870 These funds will be designated at 12/31/2019. A 2020 Budget Adjustment will be presented at a later meeting, when the 12/31/2019 Fund Balance has been finalized.