03-11-2020 Council Packet - Laserfiche WebLink

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STAFF REPORT TO: Mayor Keis and Members of the City Council FROM: Bill Dircks, Public Works Director DATE: March 11, 2020 RE: Purchase of New Boards at Fire Barns Rink ACTION TO BE CONSIDERED: Motion to approve the purchase of new boards for the Fire Barns hockey rink and the professional installation of the boards at a price of $85,266.06. BACKGROUND: The existing wood boards at the Fire Barns hockey rink have been in place for at least 30 years. Some areas have been repaired over the years but they are worn out and need to be replaced. The rink is a long-standing feature of the City’s park system and traditionally has very good usage numbers. As options were considered for replacement of the boards the one that came to the forefront was a sturdier white fiberglass board on a steel frame much like the boards that are used for indoor rinks. These boards would be a large upgrade over wood boards and would be a really nice addition to a popular rink. Staff contacted Becker Arena Products to discuss feasibility and pricing. Becker staff looked at the location and determined that the fiberglass boards would work at the site and provided a quote of $66,479.81 for the boards and chain link fencing and $18,786.25 for the installation of the materials. Rink boards are part of the Sourcewell program which is similar to the Minnesota State Contract in that the products are competitively bid so additional quotes are not necessary. There will be additional costs for the new boards. Those costs will come from pouring a concrete ring that the steel frame will sit on as well as some grading that will need to be done around much of the perimeter. Price quotes will be obtained for those projects in spring or summer and work will take place at some point prior to next fall. A large portion of the rink sits on St. Paul Regional Water Services (SPRWS) right-of-way. The City has an agreement with SPRWS to have the rink and the skate park on the right-of-way. City staff has had discussions with SPRWS and the rink board replacement is considered maintenance for required upkeep of the public purpose structure and falls within the terms and conditions of the July 13, 1966 agreement. An additional agreement or rider is not needed for this project from SPRWS. A map of the area has been included in this report showing SPRWS property versus City property.