05-13-2020 Council Packet - Laserfiche WebLink

Home Browse Search

STAFF REPORT TO: Mayor Keis and Members of the City Council FROM: Bryce Shearen, CPRP, Parks & Recreation/Community Services Manager DATE: May 13, 2020 RE: Firefighters Memorial Project ACTION REQUESTED Motion to approve the construction of the Firefighters Memorial for $99,755.00 contingent on funding from the Little Canada Fire Department and replacement of the Firefighters Memorial Trail sign with the design drawing as presented for $12,342.00. BACKGROUND On June 10, 2019, staff presented to the City Council a request by the Little Canada Fire Department (LCFD) to construct a Firefighters Memorial and an alternative trail entrance monument sign for the Firefighters Historical Trail. Since then, the project went out for bids last fall and due to the higher than anticipated bids that were received, the Fire Department and staff, with the help of Bolton & Menk altered the scope of the project to a more cost-effective design. The Firefighter Memorial is intended to honor retired members that had twenty or more years of service with the Department. The design consists of a concrete pad with a Maltese cross stamped into the middle, a large structural steel wall with individually engraved plaques of retired members service (that will have lighting), a seating area, a statue or sculpture (yet to be determined) in the middle of the concrete pad with directional lighting placed around the outside, and landscaping (see attached). The location of the memorial will be on Centerville Road, between the two parking lot entrances. With the design changes from Bolton & Menk, the project was rebid this spring. Initial bids from 2019 indicated the cost for the memorial would be over $105,000.00 and the city trail sign would be approximately $28,000.00. The structural steel sign was removed from the original bid and staff worked directly with a sign manufacture that specializes in weathering structural steel. Eight bids were received for the project construction work and Albrecht Company provided the low bid at $73,850.00. The sign company provided a quote of $21,155.00. It was recommended to plan on 5% for contingencies, which would bring the total memorial project costs to $99,755.00. The Little Canada Fire Department Board of Directors did review and approve the latest plans and bids, and authorized the city to move forward with the project on their behalf. As you may recall, the existing city trail entrance sign on Centerville Road needs replacement. It is intended to replace the sign in conjunction with the memorial project. The design that was presented at the June 10, 2019, Council meeting was a large twenty-foot curved sign made of structural steel. After reviewing the bids to create that sign, it did not seem to justify the large