06-24-2020 Council Packet - Laserfiche WebLink

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Page 5 PRIVACY In addition, a policy has been implemented and communicated to all Department Heads and Supervisors to protect the privacy of employees’ health status and health information. Several laws address the privacy of medical information. To assure compliance with these laws, and to respect employee privacy, supervisors MAY NOT reveal the name of the person who has reported COVID-19 symptoms or tested positive/negative other than to those who absolutely need to know. If an employee would like others to be made aware of their situation, they should ask a coworker to share the information and not a supervisor or manager. Supervisors and managers should not share this information under any circumstances, even if it is widely known among a work group(s). HAND WASHING Basic infection prevention measures are being implemented at our workplaces at all times. Workers are instructed to wash their hands for at least 20 seconds with soap and water frequently throughout the day, but especially at the beginning and end of their shift, prior to any mealtimes, and after using the toilet. Some workplaces have hand sanitizer dispensers (that use sanitizers of greater than 60% alcohol) that can be used for hand hygiene in place of soap and water, as long as hands are not visibly soiled. RESPIRATORY ETIQUETTE: COVER YOUR COUGH OR SNEEZE Workers and visitors are being instructed to cover their mouth and nose with their sleeve or a tissue when coughing or sneezing and avoid touching their faces, in particular their mouth, nose and eyes with their hands. They should dispose of tissues in the trash and wash or sanitize their hands immediately afterwards. Respiratory etiquette will be demonstrated on posters and supported by making tissues and trash receptacles available to all workers and visitors. SOCIAL DISTANCING & WORKPLACE PROTECTIVE ACTIONS Social distancing and efforts to protect employees continues to be implemented in the workplace through the following ways: • All staff will make efforts to call, email or use other electronic options rather than in-person discussions • All staff, City Council, Planning Commission and Parks & Recreation Commission meetings will be held virtually when possible • Masks, disposable gloves and sanitizer are available to all staff • A daily cleaning schedule of high-touch/use areas will be implemented at City Hall and Public Works facilities. All employees are expected to participate to ensure these daily duties are completed. • Employees and visitors are not allowed to gather in groups or confined areas, and have been directed not to use other workers’ personal protective equipment, phones, computer equipment, desks, workstations, offices or other personal work tools and equipment. Employees located at City Hall: • Some employees will continue to work from home except on the days they are scheduled to be in the office • Front office workstations will have at least a 6-foot separation. Employees may be temporarily moved to other office space when necessary to maintain the required separation distance. • A clear Plexi-glass shield is installed on one side of the main office reception counter to separate staff from customers. A free standing plexi-glass shield will be placed on the other front counter section when absentee voting is occurring at City Hall.