01-10-2022 Improvement Hearing Minutes (Ryan Drive)

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MINUTES OF THE SPECIAL MEETING CITY COUNCIL LITTLE CANADA, MINNESOTA JANUARY 10, 2021 Pursuant to due call and notice thereof a special meeting of the City Council of Little Canada, Minnesota was convened on the 1 Oth day of January, 2022 in the Council Chambers of the City Center located at 515 Little Canada Road in said City. Mayor John Keis called the meeting to order at 5:45 p.m. and the following members of the City Council were present at roll call: CITY COUNCIL: Keis, Miller, McGraw, Fischer and Torkelson. Absent: None. ALSO PRESENT: City Administrator Chris Heineman, Public Works Director Bill Dircks, City Clerk/HR Manager Heidi Heller and City Engineer Eric Seaburg, Bolton & Menk. PUBLIC HEARING - IMPROVEMENT NO.2022-04 RYAN DRIVE Mayor Keis opened the Public Hearing to consider the improvement of Ryan Drive (from Spruce Street to Country Drive) by mill and overlay and new asphalt paving, minor curb repairs, and minor/spot improvements to the underground utility systems. The City Engineer reported that the purpose of tonight's hearing is to present the proposed improvement of Ryan Drive to the City Council and impacted property owners. This meeting gives property owners the opportunity to provide input and voice concerns about the project. The City Council will then determine whether or not the project moves forward. He explained that a section in the middle of Ryan Drive was reconstructed last fall when a box culvert had to be replaced by the Ramsey -Washington Watershed District, so this project will complete the sections on either side of this area. The City Engineer provided information and showed photos of the condition of the street that resulted in the proposed improvement. He stated this road has aged to the point where rehabilitation is recommended. He explained that during the neighborhood meeting on December 14, 2021, some property owners had concerns about the scope of the project and the assessment policy, and stated the assessments would be a burden on the property owners. City staff then modified the project plans from a full -depth reclamation to a two-inch mill and overlay which reduced the overall assessments. He noted the cost allocation for the sanitary sewer costs were also modified. Keis asked if only doing a mill and overlay would hold up for another 15 years considering how poor the soils are in the industrial park. The City Engineer explained that 15 years is an industry standard and they are not correcting the subsoils with a mill and overlay. He stated that a main reason that pavement ages is through oxidation and drying out, so there is still the likelihood of seeing some movement of the pavement. The Public Works Director stated that when the last work was done, the underlayers still looked good, so he is comfortable just doing the mill and overlay. The City Engineer reviewed the utility improvements which includes replacing the storm sewer since it has collapsed, and extend the sanitary sewer service to three parcels that currently do not