01-10-2022 Improvement Hearing Minutes (Ryan Drive)

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MINUTES CITY COUNCIL SPECIAL MEETING (IMPROVEMENT HEARING — RYAN DRIVE) JANUARY 10, 2022 have sewer service available. He reviewed the pressurized type of sewer system that would need to be iriistalled in order to service the three parcels since the typical gravity system would not work here because the pipe would end up coming out of the ground. Roger Stanke, 209 Ryan Drive, shared with the City Council, an estimate he received from a private utility company of the cost to run a sewer line from the main pipe to his building. The City Engineer shared the feedback he received from Lee Meyer, owner of 3151 Country Drive. He explained that Mr. Meyer was initially not in favor of the original project scope of street work and sewer extension, and feels the assessment methodology for street and stormwater work disproportionately affects his long and narrow parcel. He noted that after they spoke on the phone, Mr. Meyer was informed of the project scope and assessment changes, he was more receptive to it. The City Engineer explained the City's street improvement planning process. He explained that after the streets that need work are determined, the process begins with neighborhood informational meetings and progresses on to the public hearing to consider ordering of the improvement, which is this evening's hearing. Once bids are received and awarded, construction starts, and then typically after substantial completion of the project, the assessment hearings will be held. He stated that the hearings will be held on October 10, 2022, after the project is substantially complete, and property owners have the opportunity to voice opinions on the proposed assessments. The City Engineer reported on project funding, noting that sanitary sewer, water main and storm sewer repair costs would not be assessed. He explained that 80% of the street costs will be funded through special assessments to benefitting commercial property owners. The Engineer then explained the City's Assessment Policy that has been in place since 1995. Keis asked if Ryan Drive was listed on the street pavement rating survey. The City Engineer explained that the mill and overlay is being expedited due to the emergency repair that had to be done this fall to the middle section of Ryan Drive, so this is making the whole street a consistent condition, so that in the future the whole street can be done at the same time instead of piece- mealing it again. He noted that it is only a few years early for needing the pavement improved. He explained that road should be improved before it gets into very poor condition because the asphalt protects the base. Fischer introduced the following resolution and moved its adoption: RESOL UTION NO. 2022-1-2 — A CCEPT THE FEASIBILITY STUD YAMENDMENT NO. 1 AS PRESENTED FOR IMPROVEMENT NO. 2022-04, RYANDRIVE The foregoing resolution was duly seconded by Miller. Ayes (5). Nays (0). Resolution declared adopted. At this point the public hearing was opened for comments from the general public. 2