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<br /> <br /> STAFF REPORT <br /> <br /> <br /> <br />TO: Mayor Keis and Members of the City Council <br /> <br />FROM: Bill Dircks, Public Works Director <br /> <br />DATE: April 8, 2021 <br /> <br />RE: Pavement Management Plan <br /> <br />ACTION TO BE CONSIDERED: <br />Motion to authorize the preparation of a formal Pavement Management Plan. <br /> <br />BACKGROUND: <br />There are approximately 32 centerline miles of improved roadway within the City for a net asset <br />total of over $50 million dollars. To maximize the life of each roadway, timely maintenance, <br />rehabilitation, and reconstruction is vital. The past practice of the City has been to utilize staff <br />and the consulting engineer to evaluate roads on an annual basis by driving/walking them and <br />determining the condition of the streets. This has allowed the City to project its streets five years <br />out but it limited staff’s ability to look out further besides general speculation. <br /> <br />Bolton & Menk is proposing the preparation of a formal Pavement Management Plan, utilizing <br />cutting-edge artificial intelligence technology (Roadbotics), to inventory the condition of the <br />entire network and forecast the system needs over whatever amount of time the Council and staff <br />needs. <br /> <br />The proposed analysis and plan will provide a framework for long-term management of the street <br />system while also incorporating high level underground utility needs. This work culminates in a <br />final report that identifies the specific ratings for every roadway in our community. Additionally, <br />the report will also outline the anticipated costs to maintain our system over the next 15 years. <br /> <br />Bolton & Menk staff recommends starting with a 15-year plan, but it can be adjusted either way <br />on an as-needed basis. This information will allow us to generate a 10-year CIP. The estimated <br />engineering fees to perform this work for a 15-year plan are tabulated below. <br /> <br />Task Item Amount <br />1 Pavement Rating Startup $1,000 <br />2 Drive/Film/Capture All Roads $2,900 <br />3 Street View Deliverable $1,400 <br />4 Third-Party Artificial Intelligence Analysis (Roadbotics) $4,500 <br />5 Existing System Condition Summary (GIS-Based) $2,700 <br /> Approximate Total to Inventory Entire Network $12,500 <br />6 Assign Costs to Rehabilitation Types $1,000 <br />7 Develop 15-Yr Plan (Incorporate Utility Needs) $5,000 <br />8 Summarize 15-Yr Plan in Report $2,000 <br /> 15-Yr Analysis & Report $8,000 <br /> Total Estimated Fee $20,500