05-12-2021 Workshop Packet - Laserfiche WebLink

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STAFF REPORT TO: Mayor Keis and Members of City Council FROM: Chris Heineman, City Administrator Brenda Malinowski, Finance Director DATE: May 12, 2021 City Council Workshop RE: Preliminary discussion on 2022 Levy and Budget DISCUSSION: The purpose of this workshop discussion is to provide an update on the current budget cycle and obtain feedback from the City Council regarding the proposed 2022 budget calendar and process. BACKGROUND: The budget document is a planning and management tool for implementing the community's vision, the City Council's strategic plan, and to ensure the ongoing provision of consistent and cost effective public services. This year, staff is requesting feedback from the City Council in a preliminary budget workshop to obtain feedback regarding your priorities for the 2022 budget. Input from the City Council is critical so that staff understands your priorities and can build these into the upcoming budget. This memo is divided into four sections. The first is a list of city departments and the services each department provides. The second section includes some year-to-date budgetary information for 2021 and projected data for 2022. The third section includes some preliminary budget needs that have been identified for 2022. The final section includes a list of questions for City Council members to assist with budget preparation. The workshop discussion will focus on these questions. CITY SERVICES BY DEPARTMENT Administration – Chris Heineman The primary role of the City Administrator is to implement City Council Policy and manage the organization. The City Administrator coordinates the activities and functions of all departments, commissions and boards to implement City ordinances and policies through the effective use of employees and efficient use of funds. The City Administrator directs the overall operations of the City to assure optimum services to the community. City Clerk / HR Manager – Heidi Heller The City Clerk / HR Manager serves as the clerical officer and performs statutory responsibilities. The City Clerk oversees election administration, records management systems, human resources, and provides general administrative support to the City Council and City Council Administrator.