06-23-2021 Council Packet - Laserfiche WebLink

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accommodate the holiday. Employees must continue to use paid leave time as appropriate. Employees participating in Workflex will continue to receive the same number of holiday hours. Workflex arrangements should not result in additional overtime liability during a holiday week except in extenuating circumstances as authorized by the City Administrator. B. Special Circumstances Employees may be required to periodically revert to the normal workday schedule (5 days a week) and location (in office) in order to ensure department or division coverage during periods of extended vacation or sick leave, or other circumstances as deemed appropriate by the employee’s supervisor or department head. Liability The following criteria regarding Liability and Data Privacy/Security will be considered when making flexible workplace arrangements: A. The City of Little Canada shall have no liability to third parties for injuries or property damage occurring at the employee’s home. The employee will remain responsible for such injuries and damages and should consult with their Homeowner’s or Renter’s insurance agent to protect themselves. B. Employees are responsible for submitting claims for stolen or damaged City-owned equipment to their Homeowner’s or Renter’s insurance company and for filing a police report with their local police department. The employee’s supervisor and Metro-Inet should be consulted in the event of any damage to or loss of City property. C. In accordance with the Occupational Safety and Health Administration (OSHA) Home Worksite Directive (CPL 2-0.125), OSHA will not hold employers liable for employees’ home offices, and does not expect the employer (City of Little Canada) to inspect the home office of their employees. D. The City has the right to visit the site area to determine if it meets the safety standards; such visit will be scheduled with a minimum 24-hour advance notice. Data Privacy/Security The legal status of all data used by the employee remains unchanged by his/her participation in the flexible workplace. A. Employees will take all necessary precautions to secure and prevent unauthorized access to all data used in the performance of their work responsibilities and agree to follow all pertinent policies, laws and rules regarding data privacy. B. Documents, reports, data or software products created as a result of work-related activities are the property of the City and are subject to City policies and MN State law.