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SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESRECORDS MGMTRMG 00100AUTHORITY TO DISPOSE OF RECORDS STATE FORM (PR - 1)Permanent PublicUsed to approve destruction of records not on an approved retention schedule.RECORDS MGMTRMG 00200HISTORICAL DATA/PHOTOGRAPHSPermanent PublicRECORDS MGMTRMG 00300MICROFILM INDEXUntil superseded Public List of documents that have been microfilmed.RECORDS MGMTRMG 00400PROCEDURESUntil superseded PublicWritten procedures & policies relative to records management.RECORDS MGMTRMG 00500RECORDS INVENTORIESUntil superseded PublicList of specific types of records generated by the agencies' staff. Used for generating retention schedules.RECORDS MGMTRMG 00600RECORDS CHECKOUT REQUEST6 months PublicDocuments the access of records retrieved from Records Center or other facility.RECORDS MGMTRMG 00700RECORDS DISPOSITION AUTHORIZATIONPermanent PublicInternal list of records that have been authorized for destruction and are listed on a state approved retention schedule.RECORDS MGMTRMG 00800RECORDS INVENTORY REPORTUntil superseded PublicIndex of records stored by city and the records locations.RECORDS MGMTRMG 00900RECORDS MANAGEMENT MANUALUntil superseded PublicDocuments the policies and procedures of the different programs in records management. May include training materials, retention schedules, micrographic procedures, vital records protection procedures, file standards, and general records guidelines.RECORDS MGMTRMG 01000RECORDS RETENTION SCHEDULESUntil superseded PublicList of specific types of records maintained by an agency and the period of time that each type should be retained.RECORDS MGMTRMG 01100RECORDS TRANSFER/TRANSMITTAL LIST1 or until the records are removed/destroyedPublicDocumentation that tracks and verifies the transfer of records.Page 65 of 72Revised: March 2021