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SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESFINANCEFIN 01500BUDGET WORKPAPERS - MASTER5 PublicFINANCEFIN 01900CAPITAL IMPROVEMENT PROGRAM10 PublicPlanned list of capital improvements.FINANCEFIN 02000CASH REGISTER TAPES1 after audit PublicItem by item list of daily transactions.FINANCEFIN 02006CHART OF ACCOUNTSUntil superseded PublicAccounting structures.FINANCEFIN 02010CHECK REGISTERPermanent PublicNumerical list of checks/vouchers issued.FINANCEFIN 02020CHECKS (CANCELED & VOIDED) ACCOUNTS PAYABLE6 Public Paid & returned checks.FINANCEFIN 02022CHECKS (ACCOUNTS RECEIVABLE)7 days Public/PrivateMS 13.37Checks received from customers submitted electronically to financial institution.FINANCEFIN 02040CHECKS (NSF) BAD CHECKS & BAD CHECKS LISTS6 PublicFINANCEFIN 02050CHECKS (DUPLICATE)4 PublicAlphabetical order of checks issued.FINANCEFIN 02060CREDIT CARD RECEIPTS - MERCHANT COPIES2 unless evidence in criminal or civil prosecutionPrivate/NonPublicMS 16A.626FINANCEFIN 02100DAILY CASH REPORTS2 PublicDaily report of routine receipts received by the city.FINANCEFIN 02200DISPOSAL OF PROPERTY6 after disposal PublicDocuments the disposal of city owned personal property.FINANCEFIN 02400ENCUMBRANCES/REVERSALS - ORDERS ISSUED4 PublicReport or document of purchase orders by number.Page 20 of 72Revised: March 2021