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SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESFINANCEFIN 02450EQUIPMENT INVENTORIESUntil superseded PublicList of all property owned by the city.FINANCEFIN 02500EXPENDITURE REPORTS - MONTHLY SUMMARIES2 PublicRecord of all city expenditures.FINANCEFIN 02600EXPENDITURE REPORTS - YEAR END SUMMARIESPermanent PublicRecord of all city expenditures.FINANCEFIN 02610FINANCIAL REPORTS2 PublicMonthly.FINANCEFIN 02620FINANCIAL REPORTS/STATEMENTS (ANNUAL)Permanent PublicAs audited. Comprehensive Annual Financial Report (CAFR.)FINANCEFIN 02800GAMBLING/LOTTERY MATERIAL4 Public Tickets, audit forms , reports etc.FINANCEFIN 02900GENERAL JOURNALPermanent PublicChronological listing of the city's financial transactions.FINANCEFIN 03000GENERAL LEDGERSPermanent PublicRecord of all city accounts.FINANCEFIN 03100INCOME SALES TAX RETURNS/RECEIPTS4 PublicUsed to verify & audit private companies to ensure payment of taxes.FINANCEFIN 03200INVESTMENT DOCUMENTS4 after maturity Public Record of investments made by city.FINANCEFIN 03300INVOICES - CLAIM VOUCHERS & VERIFIEDS (AR & AP)6 PublicRecord of payments & requests for payment of accounts paid by or to the city.FINANCEFIN 03400JOURNAL ENTRY SUPPORT6 PublicIncludes source documentation.FINANCEFIN 03800PURCHASE ORDERS6 PublicOfficial record documenting the purchase of goods & services.Page 21 of 72Revised: March 2021