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SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESFINANCEFIN 04000RECEIPTS & RECEIPT BOOKS6 PublicRecords documenting cash received by the city.FINANCEFIN 04300REQUISITIONS - DEPARTMENT COPY2 PublicOfficial record documenting the request for the purchase of goods & services.FINANCEFIN 04400REVENUE REPORTS - MONTHLY SUMMARIES2 PublicRecord of all city accounts revenue.FINANCEFIN 04500REVENUE REPORTS - YEAR END SUMMARIESPermanent PublicRecord of all city accounts revenue.FINANCEFIN 04550SALES TAX6 PublicCity sales tax collected above state tax for specific goods or services; ie lodging taxFINANCEFIN 04600TAX INCREMENT FINANCE (TIF) DISTRICT RECORDS - DISTRICT CREATION RECORDS10 after expiration of districtPublicMS 469.1771Includes district qualification records (documentation and criteria to substantiate the eligibility and establishment of TIF district), resolutions, agreements, county certification documentsFINANCEFIN 04650TAX INCREMENT FINANCE (TIF) DISTRICT RECORDS - FINANCIAL RECORDS10 PublicIncludes bills, invoices, receipts, vouchers, and cancelled checks. (See also FIN 04660)FINANCEFIN 04660TAX INCREMENT FINANCE (TIF) DISTRICT RECORDS - FINANCIAL RECORDS - AUDITED6 PublicMust meet certain criteria. Includes bills, invoices, receipts, vouchers, and cancelled checks if they have been part of the city's financial audit and if the following information for each TIF transaction is recorded in a ledger (electronic or paper) that is retained the life of the district plus 10 years: a) the TIF district from which the TIF revenues were generated; b) whether the expenditure was made to a parcel inside or outside the district; c) the name of the recipient of the TIF expenditure; d) detailed description of the development activity; e) the amount of the TIF expenditure; f) description of the invoices submitted for the expenditure, sufficient to tie the invoice to the qualifying activity; and g) the development purpose of the expenditure, tied to the budget of the TIF plan for the district.FINANCEFIN 04700TRAVEL EXPENSE RECORDS6 PublicDocumentation of travel cost & payments.Page 22 of 72Revised: March 2021