11-17-2021 Council Packet - Laserfiche WebLink

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30 SECTION 17 – COMPUTER USE POLICY Purpose The purpose of this policy is to protect the quality and integrity of the City of Little Canada’s computer network and to provide employees with standards of behavior when using the computers. Each item in this policy is designed to strengthen the quality and integrity of this resource while minimizing risks to City employees and the City’s computer network. to set provisions for securing desktop and notebook computers, related computer media and peripheral equipment. Most City business is conducted with the use of desktop or notebook computers dedicated to a single user’s activity. It is essential to protect City information assets created, gathered, shared or stored with desktop and notebook computers, related computer media (e.g. CDROMs, Personal Digital Assistants (PDAs), flash drives, etc. and peripheral equipment such as fax machines, printers, scanners and copiers. Scope of the Policy This policy applies to all individuals granted access to the City network and information systems, including, but not limited to full and part-time employees, temporary workers, volunteers, contractors, and those employed by others to perform City work. This policy includes all computers, stand alones as well as those connected to the City network. The same physical and technical security measures shall be implemented for mobile and remote computers. Equipment Use Desktop computers and attached devices are not to be removed from City buildings without the consent of the City Administrator. Employees should refrain from personal use during working hours. Employees may use the computers, e-mail, and the Internet for personal use outside of regular business hours or during other non-work time. E-Mail Use Important official communications are often delivered via email. As a result, employees of the City with email accounts are expected to check their email in a consistent and timely manner so that they are aware of important City announcements and updates, as well as for fulfilling business and assigned tasks. Employees should use the same care when creating electronic communications, as they would use with oral or written communications. Existing policies governing employee behavior, both within the workplace and when interacting with the general public, apply to electronic communications. E-mail is not a private communication system. Improper use of e-mail could expose employees to personal liability as well as disciplinary action. E-mail is not to be used to send jokes or other comments that may be discriminatory, harassing, or offensive to others, or to send material that defames an individual, company, business, or municipality. Employees should not open electronic communications received from unrecognized sources since this could subject the City’s network to viruses.