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31 <br />Email users are responsible for mailbox management, including organization and cleaning. If a user <br />subscribes to a mailing list, he or she must be aware of how to remove their email address from the list, <br />and is responsible for doing so in the event that their current email address changes. <br /> <br />Appropriate Use: Individuals at the City are encouraged to use email to further the goals and <br />objectives of the City. The types of activities that are encouraged include: <br /> <br />1. Communicating with fellow employees, business partners of the City, and clients within the <br />context of an individual’s assigned responsibilities. <br />2. Participating in educational or professional development activities. <br /> <br />Inappropriate Use: The City’s email systems and services are not to be used for purposes that could be <br />reasonably expected to cause excessive strain on systems. Individual email use will not interfere with <br />others’ use of the City’s email system and services. Email use at the City will comply with all <br />applicable laws, all the City policies, and all City contracts. <br /> <br />The following activities are deemed inappropriate uses of the City systems and services and are <br />prohibited: <br /> <br />1. Use of email in any way that violates the City’s policies, rules, or administrative orders. <br />2. Viewing, copying, altering, or deletion of email accounts or files belonging to the City or <br />another individual without authorized permission. <br />3. Sending of unreasonably large email attachments. The total size of an individual email <br />message sent or received (including attachment) must be 50Mb or less. <br />4. Opening email attachments from unknown or unsigned sources. Attachments are the primary <br />source of computer viruses and should be treated with utmost caution. <br />5. Sharing email account passwords with another person, or attempting to obtain another person’s <br />email account password. Email accounts are only to be used by the registered user. <br />6. Excessive personal use of the City email resources. The City allows limited personal use for <br />communication with family and friends, independent learning, and public service so long as it <br />does not interfere with staff productivity, pre-empt any business activity, or consume more than <br />a trivial amount of resources. The City prohibits personal use of its email systems and services <br />for unsolicited mass mailings, non-City commercial activity, political campaigning, <br />dissemination of chain letters, and use by non-employees. <br /> <br />Internet Use <br />The primary function of the computer network is to assist in service delivery to our residents and <br />customers. <br />Information found on the Internet and used for City work must be verified to be accurate and factually <br />correct. <br /> <br />Personal and business use of the Internet is limited to web sites that are considered “business <br />appropriate” and employees are expected to exercise good judgment when accessing sites. Employees <br />may not intentionally access any site that is inappropriate for a public sector employer, or which could <br />cause embarrassment to the organization or employee. If this occurs, employees are expected to notify <br />their supervisor immediately. Public sector organizations are held to a high standard of scrutiny and <br />ethical behavior. Some examples of inappropriate sites include adult entertainment, sexually explicit