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33 <br />City’s Right to Access Data <br /> <br />Electronic files that store e-mail messages and other documents on the City’s server and computers are <br />the City’s property. The City Administrator has the right to access any employee’s e-mail messages. <br />The computers, programs, and electronic files are considered by the City not to be private. Employees <br />should not have any expectation of privacy related to any computer, program or electronic file received, <br />created or stored on the City’s computers. Users may not eavesdrop or view other users’ e-mail <br />messages without explicit permission from the employee. Employees should be aware that any data <br />stored might be subject to government data practices statutes that make the text accessible to the <br />public. Therefore, sensitive or personal documents or messages should not be sent or stored on the <br />computer system. <br /> <br />The City reserves the right to inspect, without notice, all data, emails, files, settings, or any other aspect <br />of a City-owned computer or related system, including personal information created or maintained by <br />an employee. The City may conduct inspections on an as-needed basis as determined by the City <br />Administrator. <br /> <br />Consequences of Violations <br /> <br />Violations of this policy may constitute just cause for discipline, up to and including discharge. <br /> <br />Failure to Comply <br /> <br />Violations of this policy will be treated like other allegations of wrongdoing at the City. Inappropriate <br />use of any City desktop or notebook computer or related computing device, software, or services may <br />include, but are not limited to, one or more of the following: <br /> <br />1. 1.Temporary or permanent revocation of use of computing equipment and network access; <br />2. Termination of employment; and/or <br />3. Legal action according to applicable laws and contractual agreements. <br />