11-17-2021 Council Packet - Laserfiche WebLink

Home Browse Search

32 material, web sites promoting violence or terrorism, illegal use of controlled substances (drugs) and intolerance of other people, races, religions, etc. The City may monitor or restrict any employee’s use of the Internet without prior notice, as deemed appropriate by the employee’s supervisor or the City Administrator. Data Management, Integrity & Protection Access to data: For the purposes of increased efficiency, the City allows employees to view, add, or modify information in each other’s users files stored on the server. Therefore, access to these files is virtually unlimited. The City reserves the right to limit access to this data if problems arise from such use. Hardware/Software Installation: All hardware and software will be installed or downloaded only by Metro-INET or personnel authorized by the City Administrator. Licensed software: City employees may not duplicate licensed software or related documentation. Any such duplication may subject employees and/or the City to both civil and criminal penalties under the United States Copyright Act. Personal software may be installed only if approved by the City Administrator. City-owned software may not be loaded onto external systems unless the license agreement allows such use and with the approval of the City Administrator. Portable files: To facilitate off-site work, employees may copy appropriate files to and from diskettes without prior approval of the City Administrator. Appropriate files include word processing documents and electronic spreadsheets. No other files or information may be copied to or from the City’s computers without the approval of the City Administrator. Before files are stored or used on the City’s computers, disks shall be scanned for viruses. Security: Electronic information is a significant asset of the City of Little Canada. Extreme care must be used by employees to protect this information. Employees should only use their own user’s name when logging onto the network. With the exception of the front office staff, users who are away from their computer for long periods of time (or overnight) should must lock their workstations or log off the network. This will prevent unauthorized use of the system that may be attributed to the employee, and protects the City’s computer network and data. All computer users shall not disable or alter security safeguards, such as virus detection software, installed on any City computers. Virus Prevention: To help prevent virus infection, all Internet files must be downloaded to a floppy disk and scanned for viruses before using or transferring to a hard drive or network drive. Likewise, files brought on diskette from an outside source must also be scanned for viruses before using or transferring to a hard drive or network drive. • Desktop and notebook computer users shall not write, compile, copy, knowingly propagate, execute, or attempt to introduce any computer code designed to self-replicate, damage, or otherwise hinder the performance of any computer system. • Suspected viruses should be reported immediately to Metro-INET. • Viruses shall not be deleted without expert assistance unless instructed by Metro-INET staff.