02-23-2022 Council Packet - Laserfiche WebLink

Home Browse Search

STAFF REPORT TO: Mayor Keis and City Council Members FROM: Chris Heineman, City Administrator DATE: February 23, 2022 RE: Organized Collection & Recycling Contract Extension ACTION TO BE CONSIDERED: The City Council is asked to consider approval of the First Amendment to the Little Canada Refuse and Recycling Service Contract pursuant to the previously negotiated terms described below. BACKGROUND: Staff met with existing haulers (Republic Services, Waste Management, & Gene’s Disposal) providing organized collection services for Little Canada in March & June of 2021. At these meetings, staff shared concerns and observations about the current level of service provided by the existi ng haulers and discussed the proposed rates provided by the haulers in their current proposal. The City Council Organized Collection Subcommittee (Mike McGraw & Christian Torkelson) met on July 7 to review the following proposed changes. • Moving from Bi-Weekly to Weekly Recycling Service - City staff requested that the haulers provide an estimate for the cost difference to offer recycling services on a weekly basis as opposed to bi-weekly as several residents have expressed interest in this. ➢ Hauler Response: Recycling service is unlimited and residents are currently allowed to have up to two (2) carts at no extra cost. Additional recycling that does not fit in the recycling carts should be broken down and placed next to the recycling cart. Because of this, there is likely no need for Little Canada staff/residents to schedule extra recycling. • Incorporate select Townhomes, Condominiums, and Triplex & Fourplexes into our organized collection - Staff provided a list of these select properties to the current hauler consortium to see if it would be cost beneficial to add these accounts to the City’s organized collection or to continue to keep their services separate. One of the repeated concerns we see specifically with these properties that are NOT part of Little Canada’s organized collection contract is that residents don’t know who to call when they need service. For example, they call Waste Management and WM tells them to call the City & when they call us, they’re told that they need to call WM. ➢ Hauler Response: Additional services can be added to the contract at the proposed rates with the applicable changes to City Code. Additional details such as bulky items will need to be worked out at multi-family properties. ➢ No multi-family properties are included in the contract extension at this time as an extensive community engagement process and City Code amendment is required prior to implementation. This can be considered at a later time if the City Council desires.