02-23-2022 Council Packet - Laserfiche WebLink

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• Bulky Item Removal - City staff requested would like to explore the cost difference between offering a “Pay-As-You-Throw” option for Bulky Items compared to keeping the “3-Free Bulk Items each calendar year” option. In 2020, there were 1753 households in Little Canada’s organized collection, 522 (30%) households used the bulky item removal service and 163 households (9%) used all 3 free bulky items. ➢ Hauler Response: If bulky item removal is transitioned to a “Pay-as-you-Throw” model, rates can be reduced by $1.00 per week for each service level. In addition, the Contract Extension includes clarifications related to the items listed below: 1. Christmas Tree Removal – Separate this out as a stand-alone item in the contract and clarify the language. (Currently it’s on pg. 4 Under Scope of Contract; Collection Service Provided by Contractor; Garbage and Refuse Collection; Description) Language should state that the removal of one (live) Christmas tree annually at the curbside is included in the cost of trash service. Further, all three haulers will align removal dates (typically the 1st two full weeks of January). And the haulers will canvas the city to removal all trees set out. (The change is that the City will NOT schedule removal at individual properties.) 2. Add Walk Up Service – Add language specifically into the contract (it’s currently in Attachment B). State that the haulers will provide free Walk-Up Service by request for seniors (over 65 years) or residents who are physically disabled. The City will review all requests and notify the haulers of those approved. Haulers will NOT offer walk-up service as a convenience. CONTRACT RATES AND ANALYSIS: In 2017, the residents saw an initial reduction in their rates, with an average overall increase of 2% per year for the remaining four years. With the initial reduction in rates for the first year (-1.05% for 30 Gallon Carts, -2.36% on 60 Gallon Carts, -3.82% on 90 Gallon Carts) the total increase over the 5- year contract was between 4.18% and 6.95% from 2017 and 2021. The consortium of haulers for the City of Little Canada submitted an initial proposal for a 3.5% Annual Price Adjustment which would result in a rate increase of 17.5% over the next five years. The City Council Subcommittee directed staff to negotiate with the consortium to reach a lower rate. The Subcommittee felt that unless a better option was provided, the City may be forced to issue a Request for Proposals (RFP) for a single-hauler contract.